Records Coordinator

Details

Posted: 23-Feb-24

Location: Urbana, Illinois

Type: Full-time

Salary: Open

Categories:

Administrative/Support
Staff/Administrative

Internal Number: 5046022

Records Coordinator
Division of Public Safety
Job Summary
The Records Coordinator provides a variety of professional, technical, and managerial support to the Administrative Lieutenant, management staff and departmental personnel. This position assists with overall departmental workflow and process improvement including handling of confidential materials, analysis of data, generation and presentation of reports, standard operating procedures, composing of correspondence, and maintaining positive relations within the organization. The Records Supervisor oversees the police records function and directly supervises assigned office support staff. The Records Supervisor will also perform skilled research and analysis tasks as well as complete special projects and other related duties as assigned. This position requires a high level of discretion and the ability to work under minimal supervision. Description too Large. Unable to load this field
Physical Demands

Standing : Occasionally

Walking : Occasionally

Stairs : Rarely

Sitting : Frequently

Lifting/Carrying : Rarely

Pushing/Pulling : Rarely

Bending/Stooping : Rarely

Kneeling : Rarely

Reaching : Rarely

Talking : Frequently

Hearing : Frequently

Visual Acuity : Rarely

Additional Physical Demands
1. Duties are performed primarily in an office setting with prolonged periods of sitting. The person in this position needs to occasionally move about inside the office to access file cabinets, office equipment, etc.
2. This position will have frequent contact with others.
3. At times, workloads can be extensive with limited time for response/and or action. Position requires prolonged periods of concentration and the ability to cope with numerous interruptions and changing priorities.
4. General office equipment including computer, printer, scanner, copier, and telephone will be used.
Travel Requirements
0%
Minimum Qualifications

• Any one or combination totaling three (3) years (36 months) from the categories below:
  • College coursework in any field as measured by the following conversion table or its proportional equivalent:
    • 30 semester hours equals one (1) year (12 months)
    • Associate's Degree (60 semester hours) equals eighteen months (18 months)
    • 90 semester hours equals two (2) years (24 months)
    • Bachelor's Degree (120 semester hours) equals three (3) years (36 months)
  • Work experience in the management of a major recycling program (experience must have been at least at the level of an assistant coordinator or assistant manager).
• One (1) year (12 months) of work experience establishing, promoting, organizing, or managing publicity campaigns or programs for a major institution, community, or business (such as recycling, fundraising, political or social campaigns).
  

Preferred Qualifications
Previous clerical and records experience. Two years police department experience.
Knowledge, Skills and Abilities

• Ability to train, supervise and evaluate subordinate staff.
• Knowledge of current office technology, and information management techniques.
• Skill in operating personal computers for word processing, spreadsheets and data base applications. Proven ability in designing computer spreadsheet and database applications.
• Ability to communicate effectively with staff and the general public over the phone and in person.
• Ability to read, understand and implement written information. Able to produce meaningful written reports.
• Ability to work independently as needed.
• Ability to perform business math and statistics needed to conduct daily operations and periodic reports.
• Possess a strong working knowledge of business English and have excellent written/oral communication skills.
• Ability to learn, understand and adhere to all applicable safety precautions and procedures.
• Ability to provide the department with regular and predictable work attendance.

Appointment Information
This is a 100% full-time Civil Service 3253 - Office Administrator position, appointed on a 12-month basis. The expected start date is as soon as possible after 4/29/2024. The minimum starting salary is $55,000 but salary is commensurate with experience.
For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx .
Application Procedures & Deadline Information
Applications must be received by 6:00 pm (CST) on March 7, 2024. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Nikki Hodge at [email protected] . For questions regarding the application process, please contact 217-333-2137.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing [email protected] .
Requisition ID: 1023223
Job Category: Administrative Support
To apply, visit https://illinois.csod.com/ux/ats/careersite/1/home/requisition/9636?c=illinois
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About University of Illinois - Urbana-Champaign
The University of Illinois at Urbana-Champaign has earned a reputation as a world-class leader in research, teaching, and public engagement. With our land-grant heritage as our foundation, we pioneer innovative research that tackles global problems and expands the human experience. Our transformative learning experiences, in and out of the classroom, are designed to produce innovative alumni who desire to make a significant, societal impact.
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