Records and Registration Assistant

Job Title: Records and Registration Assistant
Department: Registrars Office
Classification: Non-Exempt
Grade: 8
FTE/Working Schedule: 0.50 FTE / 20 Hours Per Week

Position Overview:
The purpose of the Records and Registration Assistant - Temporary role is to support records management, student registration, and general Registrar’s Office functions during the implementation of a new Enterprise Management System. This is a temporary, part-time, benefit eligible position with an anticipated end date of June 30, 2025. Responsibilities provide exposure to multiple functional areas within the Registrar’s Office, making this a great opportunity for a candidate who is interested in learning about the workings of higher education.

This position will work a minimum of three days per week between the hours of 8:00am - 5:00pm

Essential Job Functions/Responsibilities: 

• Assist with functions of registration including: Granting waitlist permissions, assist with actions associated with the Academic Standing Committee related to registration and grading. Assist with data entry associated with transfer articulation.
• Assist with standardized placement and AP Test Score data entry.
• Verify accuracy of transcripts prior to distribution.
• Assist with preparation of self-scheduled exam supplies and locations.
• Assist with catalog and schedule creation, including room change requests.
• Verify enrollment status of MIAC athletes in collaboration with the Athletic Department.
• Enter advising changes on student profiles.
• Assist with data cleanup during Colleague to Workday transition.
• Assist with Workday function testing.
• Assist with Registrar's Office communication templates.
• Help maintain Registrar's Office website.
• Assist with commencement preparations.
• This position will have special projects associated with the transition of Colleague data to Workday.

Additional Job Responsibilities: 

• Support all members of the Registrar Office team as requested

Education/Experience/Skills: 

Required: 

• Post-secondary education with 2 or more years of data entry and record keeping.
• Proficient computer skills, especially in the areas of: integrated databases and Student Information System, Microsoft Office and Google.
• Excellent customer service and interpersonal skills, including demonstrated success at establishing rapport and maintaining effective, clear and concise communication with faculty, students, and staff.
• The ability to understand and follow policies and practices of an institution of higher education.
• High attention to detail.
• Ability to work independently and meet deadlines.
  Ability to work collaboratively in a team.
• Ability to work with a large and diverse group of faculty, prioritize work, and multi-task with many interruptions and some unpredictability of work situations.

Preferred: 

• Bachelor’s degree.
• Experience working in a higher education setting positioned closely to curriculum and college policies.

Must have the ability to understand and follow written and oral work instructions, operations, safety procedures, and hazardous labels. 

Note: This position description is not intended to be all-inclusive. Employees may perform other related duties to meet the ongoing needs of the organization. 

Review of applications begins immediately and continues until the hire is complete. We accept only online applications.

Carleton College is an AA/EEO Employer: We are committed to developing our staff to better reflect the diversity of our student body and American society. Members of underrepresented groups are strongly encouraged to apply. 

Staff Salary and Benefits: The selected finalist’s salary will be based on the candidate’s qualifications, internal pay structure, and our overall compensation package. Carleton offers a generous benefits package, including comprehensive medical, dental, and vision insurance, 403(b) retirement plans with a 10% employer contribution with immediate vesting, a health savings account with a college contribution, a generous paid time off package, as well as access to many other campus amenities. 

Founded in 1866, Carleton College is a private, coeducational liberal arts college of roughly 2,000 students located in the historic river town of Northfield, Minnesota.  Nationally recognized as the nation’s top college for undergraduate teaching, Carleton is known for its academic rigor, intellectual curiosity, and sense of humor. Carleton offers 33 majors and 38 minors  in the arts, humanities, natural sciences, mathematics, and social sciences.