Receiving Specialist

University of North Carolina at Chapel Hill, United States

Updated: about 1 month ago
Location: Chapel Hill, NORTH CAROLINA
Job Type: FullTime
Deadline: 29 Mar 2024

Posting Information
Posting Information


Department University Library-550501
Career Area Libraries
Is this an internal only recruitment? No
Posting Open Date 03/22/2024
Application Deadline 03/29/2024
Position Type Permanent Staff (SHRA)
Position Title University Library Technician - Advanced
Salary Grade Equivalent GN09
Working Title Receiving Specialist
Position Number 00031787
Vacancy ID P018849
Full-time/Part-time Permanent/Time-Limited Full-Time Permanent
If time-limited, estimated duration of appointment
Hours per week 40
Work Schedule
8 hours/day; Monday – Friday
Work Location Chapel Hill, NC
Position Location North Carolina, US
Hiring Range $50,280 - $54,776
Pay Band Information
To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet .

Position Summary Information


Be a Tar Heel!
A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation’s top public universities . Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.
One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.
University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package , paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.
At the University Libraries , you are part of a welcoming, inclusive, open library community that advances research, teaching, healing and creativity on campus and far beyond. Here, we strive to create an environment of respect and collaboration, where vision and innovation can flourish.
Primary Purpose of Organizational Unit
The University Libraries aspires to set the standard for public university research libraries in the digital age.
As one of the premier libraries in the South, we are an essential partner in the research, education, clinical care, and public service missions of UNC-Chapel Hill. The library system includes 10 on-campus Libraries, with nearly 10 million volumes, rich archival collections, and a growing investment in digital collections.
The University Libraries serves campus and broader communities that reflect the socioeconomic, ethnic, and religious diversity of the state of North Carolina, and we maintain a welcoming, inclusive, and open educational and workplace climate for all. We strive to create an environment of respect and collaboration where vision and innovation can flourish. Learn more about our Strategic Framework including our pillars, values, and priorities by visiting https://library.unc.edu/about/strategic-framework/.
Position Summary
The Receiving Specialist is a member of the Resource Acquisitions & Management (RAM) department. This department handles the acquisitions, licensing, administration, and support for library materials for collections throughout the University Libraries. 
RAM is responsible for expending a multi-million dollar monographic materials budget by acquiring print and electronic materials, using a variety of methods: firm orders, approval plans, blanket orders, and standing orders. The department places orders, sets up access, claims outstanding materials, receives materials, and processes invoices for subsequent payment. University Library Technicians in RAM work directly with different internal customers and external resource/service providers to answer questions about materials, complete orders, authorize payments, establish access and administration, and to ensure the functionality and availability of materials.
This position may be eligible for a hybrid work arrangement that may include a partially remote work location, consistent with System Office policy. UNC Chapel Hill employees are generally required to reside within a reasonable commuting distance of their assigned duty station
Responsibilities: 
* Manage the receipt of and payment for library materials acquired by multiple acquisition types, each of which involves unique workflows, vendor contacts, systems, and processes. 
* Receive library materials in all formats acquired by approval plans with U.S. and international vendors and blanket orders 
* Create and update records with relevant metadata, notes, and payment details to ensure they accurately represent the materials received and their associated costs. 
* Confirm the specificity of shipments align with expected orders across a range of unique workflows and vendors.
* Review invoices for accuracy and authorize invoices for payment.
* Use independent decision-making skills and direct communication to identify and troubleshoot complex problems in collaboration with staff across RAM, other library departments, and vendor contacts according to established policies.
* Assist with the management of resources acquired by standing order and firm order. 
* Occasional copy cataloging work on an as-needed basis.
Minimum Education and Experience Requirements
High school diploma or equivalency and two years of experience in library services, office support, or related field; or equivalent combination of training and experience.
Required Qualifications, Competencies, and Experience
* Ability to perform complex tasks with a high degree of accuracy and minimal direct supervision, prioritizing tasks effectively and managing time and deadlines
* Strong technical literacy and computer skills that include fluency with Microsoft office applications
* Evidence of strong organizational and analytical skills. 
* Excellent oral and written communication skills 
* Ability to work independently as well as cooperatively within a team environment
Preferred Qualifications, Competencies, and Experience
Previous academic library and technical service experience, particularly in cataloging or acquisitions; bibliographic knowledge of at least one modern language other than English; experience with Sierra or another automated library system.
Required Licenses/Certifications
Special Physical/Mental Requirements
This position would require an ability to do sustained work at a computer;
Ability to move library materials/unpack boxes onto book trucks with or with or without accommodations;
Campus Security Authority Responsibilities
Not Applicable.
Position/Schedule Requirements
Special Instructions
Quick Link https://unc.peopleadmin.com/postings/277017

Contact Information


Office of Human Resources Contact Information
If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to [email protected]
Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.
Equal Opportunity Employer Statement
The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.

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