Purchasing Card Program Administrator

University of North Carolina, United States

Updated: almost 2 years ago
Location: Chapel Hill, NORTH CAROLINA
Job Type: FullTime
Deadline: 15 Jul 2022

Posting Information
Posting Information


Department Travel Services-213630
Career Area Accounting/Finance/Auditing
Is this an internal only recruitment? No
Posting Open Date 06/22/2022
Application Deadline 07/15/2022
Position Type Permanent Staff (SHRA)
Position Title University Program Specialist - Journey
Salary Grade Equivalent GN11
Working Title Purchasing Card Program Administrator
Position Number 20047594
Vacancy ID P015446
Full-time/Part-time Permanent/Time-Limited Full-Time Permanent
If time-limited, estimated duration of appointment
Hours per week 40
Work Schedule
Monday-Friday
8:00am-5:00pm
This position may be eligible for hybrid or remote work.
Work Location Chapel Hill, NC
Position Location North Carolina, US
Hiring Range $43,648-$60,650
Pay Band Information
To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet .

Position Summary Information


Primary Purpose of Organizational Unit
Procurement Services and Materials Management is responsible for the acquisition of goods and services, stocking and distribution of products, tracking capital assets, managing the University’s payment card & travel programs, and the development of business processes that seek continuous improvements in efficiency, effectiveness and user satisfaction. Procurement Services and Materials Management is responsible for the procurement cycle of all goods and services required to sustain, foster and support the education and research missions of the University.
Procurement Services and Materials Management includes the following units: 
Purchasing Services
eProcurement and Materials Management
Travel & Payment Card Services 
 Travel and Payment Card Services provides travelers on University business with help including, but not limited to, registration payments for and reimbursements to faculty, staff and students. Travel Services also provides assistance to travelers booking airfare through the University’s Airfare billing system.
Position Summary
Procurement Services and Materials Management is responsible for the acquisition of goods and services, stocking and distribution of products, tracking capital assets, managing the University’s payment card & travel programs, and the development of business processes that seek continuous improvements in efficiency, effectiveness and user satisfaction. Procurement Services and Materials Management is responsible for the procurement cycle of all goods and services required to sustain, foster and support the education and research missions of the University.
Procurement Services and Materials Management includes the following units:
Purchasing Services
eProcurement and Materials Management
Travel and Payment Card Services
Payment Card Services is responsible for all payment card operations including the management of purchasing card (P-Card), travel & expense (T&E) Card, and fuel card programs.
The primary purpose of this position is to administer and manage all functional components of the University’s Purchasing Card program. This includes:
Purchasing Card Program Management (~$55M annually across 2,100+ cards)
Cardholder / stakeholder training, including training material development / creation
Performing transaction audits & Purchasing Card policy enforcement
Reporting of Purchasing card metrics
Optimization of Purchasing Card program related processes and procedures to enable controlled growth
Cardholder customer service
Minimum Education and Experience Requirements
Bachelor’s degree and one year of experience related to the area of assignment; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Required Qualifications, Competencies, and Experience
The candidate should demonstrate excellent analysis, communication and customer service skills.
 
They should also have experience in understanding and applying business processes.
The candidate should be able to demonstrate sound professional judgement, the ability to make independent decisions, and be able to act with integrity and function under pressure due to time constraints.
Preferred Qualifications, Competencies, and Experience
Purchasing Card (P-Card), Travel Card, or One Card program administration
Working knowledge and understanding of web-based banking software
Policy enforcement experience
Required Licenses/Certifications
Special Physical/Mental Requirements
Campus Security Authority Responsibilities
Not Applicable.
Position/Schedule Requirements
Special Instructions
Quick Link https://unc.peopleadmin.com/postings/233891

Contact Information


Office of Human Resources Contact Information
If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to [email protected] 
 
Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.
Equal Opportunity Employer Statement
The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.

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