Purchasing Assistant

North Carolina State University, United States

Updated: 9 days ago
Location: Raleigh, NORTH CAROLINA
Deadline: ;

Posting Details
Job Posting Information


Posting Number PG193998SP
Internal Recruitment No
Working Title Purchasing Assistant
Anticipated Hiring Range $45,000 - $47,500
Work Schedule M-F 8:00AM-5:00PM. This position may be eligible for remote work in the form of a hybrid schedule consisting of remote and on campus days.
Job Location Raleigh, NC
Department Procurement Services
About the Department
Procurement & Business Services (P&BS) is the umbrella organization of three departments: Materials Support, Procurement Services and WolfCopy. Each department provides central office support services to the campus community.
Materials Support manages the disposition of university surplus property; provides leased warehouse storage space to campus departments; manages the ordering, delivery, deployment and retail billing for compressed gas cylinders; and manages Central Receiving operations.
Procurement Services, by delegated authority from the State of North Carolina, Division of Purchase and Contract, is responsible for the procurement of all goods and services not exceeding $500,000. The administrative function of the department is to ensure the use of proper and legal methods of procurement and to service the university by sourcing goods and services, managing supplier information, and processing payments in accordance with NC State University, UNC System and State of North Carolina statutes, regulations, policies and guidelines.
The WolfCopy program provides comprehensive managed print/copy/scan services and systems deploying and maintaining a network of secure multi-functional copiers, multi-functional printers and wide format printers (plotters) for use by campus business offices and students.
Essential Job Duties
The Purchasing Assistant provides administrative support assistance ensuring efficient program operations in the central Purchasing office in support of the campus community.Your responsibilities will include managing purchase orders, tracking documents in OnBase, ensuring data accuracy, and coordinating purchasing activities. You’ll also handle RFPs, RFQs, and contract award processes, as well as assist with general office operations. 
A few additional responsibilities will include but are not limited to: 
  • Manage purchase orders and document tracking in OnBase
  • Verify data accuracy and compliance for reporting
  • Coordinate purchasing activities and adhere to university policies
  • Provide backup assistance on special projects or assignments
  • Provide support and assistance as may be needed for the operational aspects of the MMD auxiliary programs, the electronic payment programs, Procurement and Contract programs to meet departmental and campus processing deadlines.
  • Assist with other assignments and/or program initiatives as required or deemed appropriate to meet business operational needs.
Other Responsibilities
Other duties as assigned

Qualifications


Minimum Experience/Education
High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Other Required Qualifications
  • Computer proficiency with: Internet web based applications; Google Workspace; MS Office Suite or similar software.
  • Email and calendaring to track and ensure tasks are completed accurately and in a timely manner.
  • Strong verbal and written communication skills to interact effectively with diverse campus and vendor based clientele.
  • Strong problem solving, analytical and decision making skills with attention to detail and organizational processes.
  • Requires excellent time management skills and the ability to multitask in a fast paced, deadline driven environment.
Preferred Qualifications
  • Knowledge of program policies, procedures and information systems in order to communicate and process information.
  • Experience that includes verifying data, generating reports, summarizing and reconciling information, records management, data collection, and analysis.
  • Experience working with Electronic Vendor Portal (eVP).
  • Experience using Adobe document software, specifically the PDF file format.
  • Experience using PeopleSoft Financials.
Required License or Certification
N/A
Valid NC Driver's License required No
Commercial Driver's License Required? No

Recruitment Dates and Special Instructions


Job Open Date 05/15/2024
Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.) 05/22/2024
Notice to Applicants
Please note that the work history on your resume, must also be included in your application.
Special Instructions
In addition to the employment application, applicants must submit a resume, cover letter, and contact information for three (3) PROFESSIONAL references to include current or former managers or supervisors.

Position Details


Position Number 00103147
Position Type SHRA
Position Classification Band Title Administrative Support Specialist
Position Classification Band Level Journey
Position Classification Salary Range $ 34,602 - $ 58,870
Salary Grade Equivalency GN06
Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week) 1.00
Appointment 12 Month Recurring
Mandatory Designation - Adverse Weather Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events Mandatory - Medical Emergencies
Time Limited Position No
Time-Limited Appointment Length (if applicable)
Department Id 493401 - Procurement Services
AA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or [email protected] .
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

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