Purchaser - Biological Chemistry

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  JOB DUTIES
  

Under the supervision of the Personnel Manager and/or CAO, you will be a purchasing coordinator for the Department of Biological Chemistry (BC) and Institute for Genomics and Proteomics (IGP). You will be a member of a highly integrated administrative team, providing valuable administrative assistance for the department’s research and administrative activities. Responsibilities include: * Serve as payroll coordinator for 300 member employee roster such as collecting timesheets, verifying funding sources (FAU), securing supervisor authorizations, and entering payroll actions * Collecting orders from staff, students, and faculty; process orders through BruinBuy system; interface with vendors; receive all orders; resolve discrepancies with invoicing by vendors and invoice payment by the accounts payable office. * Process travel reimbursements utilizing the Travel Express system. * Maintain office and research supply inventories and maintenance/inventory of office equipment. * Process online Facilities Service Request (FSR) and Telephone Service Request (TSR). * Initiate special requests to parking services, and coordinating special events and courtesy parking. * Meeting/conference coordination. * Provide administrative assistance to Department’s administration staff and faculty as needed. Salary Range: $22.03-$43.68 Hourly

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  JOB QUALIFICATIONS
  

Required: * Detail customer oriented skills to professionally, courteously, and quickly respond to requests from staff, faculty, students, and guests. * Detail oriented with demonstrated previous office experience. * Knowledge and experience with University policies and procedures regarding purchasing, accounts payable, and travel. * Strong communications skills to effectively communicate in oral and written form with all levels of staff, faculty, students, university representatives, vendors, and outside contacts. * Experience using University Bruin Buy and Express Travel systems. * Experience using University Payroll System (PTR functions). * Familiarity with University facilities, catering, telecommunications, and other service requests. * Ability to take supervision from multiple staff and organize workflow efficiently. * Demonstrated ability to use Windows PC and Microsoft Office in a business environment. * Ability to work as a member of a team environment within the department.