Protocol Coordinator

Updated: 20 days ago
Location: Chicago, ILLINOIS
Job Type: FullTime


BSD ALL - Research

About the Department

The Alliance for Clinical Trials in Oncology is a clinical trials network sponsored by the National Cancer Institute that consists of nearly 10,000 cancer specialists at over 1000 member hospitals, medical centers and community sites across the United States and Canada. The Alliance develops and conducts clinical trials with promising new cancer therapies and utilizes the best science to develop optimal treatment and prevention strategies for cancer, as well as researches methods to alleviate side effects of cancer and cancer treatments.

Job Summary

The Protocol Coordinator manages activities of committee chairs and study teams in the development and implementation of Alliance protocols. This position reports to the Director of Protocol Operations.


  • Provides materials for protocol development to study chairs and assistance in implementing protocol development policies and procedures.

  • Formats, proofreads, and edits protocols. Distributes protocol drafts for review, integrates technical and scientific information from multiple sources, and incorporates necessary revisions.

  • Ensures protocol compliance with the Alliance model protocol and current policies and procedures, and federal regulatory requirements and guidelines.

  • Sets schedule for each protocol under development and ensures that all members of the study team (study chair, committee chair, statistician and data coordinator) adhere to timeline as closely as possible. Works closely with Executive Officers and study teams to identify and resolve impediments to the development process.

  • Acts as liaison to funding agencies (NCI CTEP and/or DCP) staff, the Cancer Trials Support Unit (CTSU), and the NCI Central Institutional Review Board (CIRB) regarding studies in development or undergoing revision, and monitors progress of review performed by these organizations.

  • Identifies and seeks resolution of issues raised during the course of review.

  • In collaboration with study team, prepares response to review, makes all necessary revisions to the protocol document, and submits all necessary materials.

  • In conjunction with the Executive Officer, ensures that protocols meet pharmaceutical sponsor requirements. Drafts or assists in drafting of model patient consent form, ensuring compliance with federal guidelines and templates for informed consent documents.

  • Prepares amendments for active protocols as required. Obtains necessary approvals, including submission to the Alliance Data and Safety Monitoring Board, the CIRB, and CTEP. Prepares and distributes amendments to the group membership via the Alliance website.

  • Identifies emergent issues arising during development and implementation of studies and seeks resolution of such issues. Implements emergency procedures as required.

  • Fields telephone queries from clinical research associates, nurses and physicians at Alliance institutions regarding conduct of studies. Responsible for addressing administrative issues and referring scientific/medical inquiries to the appropriate individuals as needed.

  • Coordinates events, research logistics, assists with planning and preparing presentations, event outreach, and post-event write ups.

  • Assists with other administrative projects as needed and acquire higher level guidance and skills.

  • Performs other related work as needed.

Minimum Qualifications


Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.



Preferred Qualifications


  • Some clinical research experience desired.

Preferred Competencies

  • Knowledge of program subject matter (health care, medicine, clinical research).

  • Strong analytical and problem- solving skills.

  • Attention to detail.

  • Strong organizational skills.

  • Strong oral and written skills.

  • Decision-making skills.

  • Strong interpersonal and customer service skills.

  • Ability to work independently and as part of a team.

  • Ability to work on multiple projects simultaneously, set priorities and meet deadlines.

Application Documents

  • Resume (required)

When applying, the document(s) MUST  be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Administration & Management

Role Impact

Individual Contributor

FLSA Status


Pay Frequency

Scheduled Weekly Hours


Benefits Eligible


Drug Test Required


Health Screen Required


Motor Vehicle Record Inquiry Required


Posting Statement

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.


Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.


We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.


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