Prospect Management Analyst

Apply now Job no:530224
Work type:Classified Staff
Location:Eugene, OR, Portland, OR
Categories:Administrative/Professional, Data Science

Department: University Advancement
Classification: Administrative Program Specialist
Appointment Type and Duration: Regular, Ongoing
Salary: $18.92 - $28.59 per hour
FTE: 1.0

Position closes September 26, 2022.

Please submit the following with your online application:
• A cover letter in which you clearly describe how your knowledge, skills, and abilities prepare you for the job responsibilities and requirements outlined in the job announcement.
• A resume of your educational and professional work experience.

University Advancement (UA) supports the University of Oregon’s (UO) mission of providing exceptional teaching, discovery, and service by strategically positioning the university to create awareness, build long-term relationships, and secure resources that increase understanding and further its aims. The division consists of approximately 200 employees primarily working out of Eugene, with offices in Portland and Bend. We are committed to fostering equity and inclusion in a welcoming, safe, and respectful environment that recognizes the value of all members of our community.

The Advancement Strategies and Technology Innovation (ASTI) department is focused on finding the solutions for foundational issues that will best position UO Advancement to achieve its goals around engagement and fundraising. The department has a unique function in that it is based on UO Advancement, but also has strong working partnerships with The Office of Development as part of University Advancement has a mission to maximize philanthropic impact at the University of Oregon. We do this by identifying, connecting, and engaging alumni and friends around the globe with their passions to advance the vision and priorities of the university.

As part of ASTI, the Office of Prospect Management (PM) helps development officers fundraise for the UO to their highest capacity through the implementation, maintenance, and reporting on the Prospect Management System) that development staff uses to manage relationships with potential donors, optimize prospect portfolios, and strategically evaluate and measure fundraising progress.

Reporting to the Senior Associate Director of Prospect Management, the Prospect Management Analyst audits and tracks prospect records while maintaining data integrity throughout the pipeline. Using a comprehensive knowledge of the Prospect Management System, this position reviews and revises policies, procedures, and reports, and engages key stakeholders in discussions and system reviews. In addition, this position conducts analytics and produces reports on prospect management data that provide essential information to develop leadership and stakeholders about development activities and fundraiser performance.

With a customer service focus, the Prospect Management Analyst communicates, provides information, and strategizes with frontline fundraisers and their assistants on a regular basis. This position provides hands-on instruction for data input and information retrieval and plays an integral role in training fundraisers and Advancement staff on Prospect Management System policies.

The ideal candidate for this position will develop an in-depth knowledge of University Advancement’s donor database system that allows them to maintain data integrity by auditing their own work and that of colleagues. This position provides key services to constituents within the department and uses data visualization and analysis to provide information that informs department strategies and metrics. The Prospect Management Analyst should be able to work collaboratively, think independently, and work effectively with a variety of constituents and stakeholders. A PM Analyst that would thrive in this position is one who is detail-oriented, enjoys working with large datasets, and can find patterns and impacts within the data to formulate a story of information.

The position can be located in Eugene or Portland and is eligible for hybrid or remote work.

• Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR
• An equivalent combination of training and experience.

One year of postsecondary education may be substituted for up to one year of the experience.

• Ability to gain in-depth knowledge of a complex database system, including an understanding of how to use, support, modify and train others in the use of database systems.
• Proficiency in the use of Microsoft Excel and Word.
• Ability to exercise independent judgment, as well as operate as a productive team member.
• Ability and willingness to work in an environment of frequent interruptions and competing priorities.
• Effective communication skills, including a willingness to proactively reach out to constituents and colleagues in person, via phone, and email.
• Ability to build strong relationships with constituents, including developing rapport and trust.
• Ability to interpret, analyze, and visualize data.
• Ability to maintain confidentiality and adhere to the highest ethical standards.
• Ability to interact, communicate, and work effectively with individuals, recognizing and respecting the many and varied identities of each person.
• Commitment to promoting and enhancing diversity, equity, and inclusion.

• Experience providing training on complex systems and/or internal policies and procedures.
• Experience with the Ellucian Advance development database.
• Experience with Tableau or other data visualization software.
• Experience working in higher education development.
• Experience in developing and maintaining policies and procedures.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background inquiry.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

University of Oregon students and employees are required to be fully vaccinated against COVID-19. For additional information see: https://coronavirus.uoregon.edu/vaccine .

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits .

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at [email protected] or 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination .

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report .

Advertised:Sep 6, 2022 Pacific Daylight Time
Applications close:Sep 26, 2022 Pacific Daylight Time