Prospect Coordinator

Updated: 10 months ago
Location: Santa Barbara, CALIFORNIA
Single Hire  
Open Until Filled
ANL 1  
Prospect Coordinator  
The UC Santa Barbara Office of Development blends the strengths of both a centralized and a decentralized operation. Although all development officers report to the Associate Vice Chancellor for Development, or his/her designee, some are dedicated to specific schools and units, working hand-in-hand with Deans, Directors and faculty to secure private support. Additional development officers focus on specific regions of the country and/or are dedicated to increasing involvement by alumni, parents and friends. A strong central core initiates programs, or provides guidance and expertise, in foundation relations, planned giving, capital projects, donor stewardship, The UCSB Foundation and other areas of specialization. An integrated tracking and coordination system ensures a collaborative and smooth working environment, all aimed at enhancing UC Santa Barbara's attractiveness to, and involvement with, the private sector.  
BD-Fiscal, Management and Staff Services  
B-Professionals (e.g., SAO, Analyst, Computer Network Technologist)  
Mon - Fri  
8 - 5  
Limited Appointment  
Prospect Coordinator
Reporting into the Director of Prospect Management ("Director", the Prospect Coordinator serves as a primary data analyst for the prospect management database system (PMATS). As a member of Prospect Management and the Prospect Services Team, the Analyst will work closely with the Prospect Management Analyst, Prospect Services Unit Analysts and Development Analysts in support of a complex and multifaceted campus fundraising program. The Analyst administers and analyzes the Institutional Advancement division-wide PMATS system and serves as a point person to campus network and support services for the unit. Manages elements of quality control of database to ensure the integrity of PMATS. Supervises PMATS student data entry staff and manages PMATS unit resources.
Under the direction of the Director, works closely with Development Officers to obtain information to track and coordinate prospect cultivation activity. Reviews and analyzes data as it relates to fundraising strategies. Meets with all fundraisers to collect tracking data and maintain clean tracks reflective of all prospect cultivation. Provides reports and information to Development Officers. Works closely with the Development Research and Donor Relations & Stewardship units on collaborative projects and related prospect issues. Coordinates and conducts on-going prospect database training for Development and other Institutional Advancement staff.
Participates on development and/or division-wide task focus groups addressing database issues, attends department meetings.  
? Strong organizational skills and unfailing attention to detail and accuracy.
? Exceptional verbal and interpersonal skills that foster positive relationships with diverse populations.
? Excellent computer skills including proficiency in Word, Excel, PowerPoint, Internet and e-mail and demonstrated ability to quickly learn various software programs.
? High level of initiative, creativity, and energy.
? Ability to work independently.
? Ability to maintain strict confidentiality in all aspects of work.
? Ability to prioritize duties and achieve planned goals for a complex program.
? Ability to work under tight and shifting deadlines.
? Ability to effectively solve problems and demonstrate sound reasoning and judgment.
? Ability to establish and maintain cooperative working relationships within the division of Institutional Advancement, the Development Office and with the broader campus community.
? Excellent grammar, composition and proofreading skills.
? Understanding of basic internal controls.  
  • College Degree.
  • Familiarity with UC-System policies and procedures.
  • General knowledge of development and fundraising methodology, terminology and resources.  
  • Satisfactory completion of a fingerprint background check  
    May be called upon to work occasional evenings and weekends at various Development Office, Institutional Advancement or campus-wide events.  
    This is a limited appointment working less than 1,000 hours.  
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