|Department||College of Engineering (ENG)|
|Classification Title||Program Technician 2|
|Job Title||Proposal Manager (Program Tech 2)|
|Appointment Type||Classified Staff|
|Job Location||Various Locations|
|Position Appointment Percent||100|
This recruitment will be used to fill one full-time Proposal Manager (Program Tech 2) position for the College of Engineering at Oregon State University (OSU).
The Proposal Manager/Program Technician 2 (PT2) provides grant proposal support for faculty and researchers in the College of Engineering (COE) and serves as a resource in all matters related to university policies for sponsored programs. The PT2 maintains an in-depth knowledge of university and granting agency requirements and application and award processes, and confers with university grant and contract administrators and external funding agencies to clarify rules and guidelines. The PT2 is dedicated to expanding the capacity of the College to be competitive in obtaining sponsored awards by improving the effectiveness of researchers within the COE.
The PT2 coordinates the grant application process from inception, working with each principal investigator (PI) to prepare budget and application according to the sponsor’s funding opportunity guidelines. Overall, the PT2 facilitates the preparation, formatting, completion, and routing of financial, administrative, and support components of grant applications to be submitted to internal and external funding agencies. The PT2 also assists with preparation and receipt of subcontract budgets and documents, and other pre-award tasks. The PT2 prioritizes support toward large scale, multidisciplinary proposals.
The PT2 works independently in a team-oriented environment. Extensive interactions are required with researchers, COE Research Administration team, other university offices, and external funding agencies within complex institutional settings. The incumbent is expected to provide excellent customer service and assistance to COE’s researchers as well as nurture positive relationships both inside and outside of OSU. OSU has a strong research administration network, both within COE and across the university. The position reports to COE’s Research Program Administrator.
60% Grant Proposal Development
20% Policy and Procedure Review
10% Research Administration, Outreach, Professional Development
Two years of experience with responsibility for program or project monitoring and coordination. The experience must have included program evaluation responsibility. Preference may be given to individuals with experience in specialty are specific to the position opening.
|Additional Required Qualifications||
Two years of grant/contract coordination experience with responsibility for obtaining and monitoring the use of grant funds and/or negotiating and administering public or private service contracts.
Two years of technical- or professional-level experience analyzing or advising and/or instructing the public concerning specific programs or processes, monitoring a program, or performing participant reviews.
Preference may be given to individuals with experience in specialty area(s) specific to the position opening.
Demonstrated expertise in Microsoft Office Excel specific to budget preparation, spreadsheet calculations, or expense monitoring; Microsoft Office Word, Outlook, or equivalent software; and online search engines.
Demonstrated strong organizational skills with the ability to take initiative, prioritize workload, and work independently, effectively, and accurately in a customer-focused environment with frequent interruptions and strict deadlines.
Evidence of excellence in working collaboratively with individuals and small groups and coordinating work with other units/organizations.
Excellent verbal and written communication skills with very strong attention to detail.
Demonstrated ability to interpret and implement complex information.
Demonstrated ability to maintain a fast, reliable internet connection from remote work location.
|Preferred (Special) Qualifications||
Two years of work experience coordinating grants and contracts in an engineering, science, or other related team-based setting (academic, private, non-profit, or industry).
Bachelor’s degree or higher with coursework in Accounting, Finance, Engineering, Science, or a related field, or equivalent experience.
Work experience in a research setting.
Experience working with researchers on sponsored program activities or proposal development and preparation.
Research or administrative experience in an institution of higher education.
Experience with budget development and online proposal submission processes to federal funding agencies such as NIH or NSF, state agencies, foundations, industry, or other sponsors. Demonstrated ability to develop large, complex proposals and budgets.
Demonstrated experience with Cayuse or other web-based tool for grant application preparation and submission.
A demonstrable commitment to promoting and enhancing diversity.
|Working Conditions / Work Schedule||
Flexible work hours are possible, based on OSU’s standard business hours of Monday-Friday 8am-5pm Pacific Time. All work can be performed via telecommunication.
|This position is deemed essential and the incumbent may be expected to report to work during inclement weather, emergency and other University work curtailments or closures.||No|
|This position requires a clear and unambiguous commitment to compliance of all National Collegiate Athletic Association (NCAA) regulations for Division I (FBS) universities.||No|
|Number of Vacancies||1|
|Anticipated Appointment Begin Date||01/04/2021|
|Anticipated Appointment End Date|
|Full Consideration Date||11/22/2020|
|Indicate how you intend to recruit for this search||Competitive / External - open to ALL qualified applicants|
|Special Instructions to Applicants||
To ensure full consideration, applications must be received by November 22, 2020. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.
Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. Posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for classified staff positions.
Typically, the starting salary is at the lower end of the salary range.
For additional information please contact:
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
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