Proposal Coordinator

74006BR

Campus: Tempe

Project Coordinator

Job Description

The Global Security Initiative (GSI) produces mission-relevant approaches and decision support tools to address some of the world’s most vexing and complicated security challenges.

As Arizona State University’s hub for global security research, we leverage the world-class expertise of ASU faculty and GSI’s connections with the global defense, security, development, and diplomacy communities to take new approaches toward the world’s wicked problems.

The results are tools, technologies, and systems that are impactful, timely, and useful to policymakers and implementers.

GSI is seeking an enterprising Proposal Coordinator to support the submission of proposals for sponsored research on security issues to the U.S. Department of Defense and other potential funders. Under the direction of the GSI Pre-Award Senior Project Manager, you will have the opportunity to:

• Support the drafting and submission of proposals for sponsored research

• Coordinate with ASU administrative and financial units to ensure submissions are in compliance with funding announcements and sponsor requirements

• Help define and assign proposal team member responsibilities

• Facilitate communication among the team and ensure deadlines are met

• Assist with other tasks as needed, including data tracking and evaluation

Job Family

Business Operations

Department Name

Global Security Initiative

Full-Time/Part-Time

Full-Time

VP Code

KNOWLEDGE ENTERPRISE DEV

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$43,920 - $53,000 per year; DOE

Close Date

17-January-2022 - REPOSTED

Essential Duties

• Support core team as they collaborate with faculty and staff to coordinate proposal submissions, track progress, and communicate deadlines to team members
• Research and maintain repository of key sponsors and funding opportunities
• Capture team meeting notes and action items; ensure timely follow-up
• Schedule meetings on behalf of core team with multiple stakeholders
• Schedule information sessions and special events; track attendees
• Manage team’s shared inbox and shared calendar
• Update templated language to use in proposals
• Maintain templates for proposal applications
• Maintain core team’s supplies as needed
• Maintain team tracking documents
• Maintain team file repository
• Attend core team meetings

Minimum Qualifications

Bachelor's degree and 2 years related experience; OR, any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Experience in contributing to a team
• Evidence in being organized and detail-oriented
• Evidence of effective communication skills
• Project coordination experience
• Experience in being flexible and can quickly shift tasks to meet urgent deadlines
• Experience in meeting deadlines and influence others to do so as well
• Experience in using Microsoft Office products (e.g., Outlook, Word, Excel, PowerPoint) daily
• Experience supporting proposal submissions for U.S. government departments and agencies; knowledge of federal funding procedures
• Experience with problem-solving and conflict resolution
• Interest in learning new project/proposal management software
• Experience tracking and parsing data to produce informative analytics
• Demonstrated knowledge of project management techniques, including developing realistic timelines for project completion and communicating expectations to stakeholders
• Experience in influencing without authority and proactively communicate with team members as necessary

Working Environment

ASU is a diverse enterprise with a wide variety of work and learning modes, locations, and a commitment to sustainability, innovation, and employee work-life balance. We are determined to maintain our position as an employer of choice in a competitive labor market.

Flexible work options

• Alternative work schedules can include four, 10-hour workdays in a workweek; a nine-day, 80-hour schedule over two workweeks for exempt employees only; and staggered start and stop times.
• Hybrid work is anarrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location. Dean or vice president-level approval is required.

Activities are primarily performed in a regular, climate-controlled office setting subject to extended periods of sitting, standing, walking. Visual acuity and manual dexterity associated with daily use of desktop computer; bending, stooping, reaching, and lifting up to 20 pounds. Ability to clearly communicate to perform essential duties. Regular review of completed tasks.

Department Statement

For the fifth year in a row, ASU has been named the most innovative school in the nation, recognizing the university's culture of groundbreaking research and partnerships, as well as its commitment to helping students thrive in college and beyond. U.S. News and World Report has named ASU as the most innovative university all five years the category has existed.

ASU Knowledge Enterprise advances research, innovation, strategic partnerships, entrepreneurship, and international development. Our success arises from solutions-focused, interdisciplinary research; an entrepreneurial approach that is embedded in every school and department; and a commitment to transform society in a positive way. http://research.asu.edu/

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

COVID-19 Vaccination Requirements - Under the recent executive order issued by President Biden requiring all employees of federal contractors to receive COVID-19 vaccinations, ASU expects all employees, including new hires, to be vaccinated unless they have an approved medical or religious accommodation. Proof of vaccination will be required by January 4, 2022. For questions about medical or religious accommodations, please visit the Office of Diversity, Equity and Inclusion’s https://cfo.asu.edu/DEI and see “Workplace accommodations”.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources .

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.