Proposal Administrator II (Hybrid)

Job Title

Proposal Administrator II (Hybrid)

Agency

Texas A&M University

Department

Vice Pres For Research

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Here’s a Glimpse of Day-Day and Your Opportunity to Contribute  

SRS is seeking a Proposal Administrator II who will be responsible for preparing and ensuring that proposal packages are complete before being forwarded to sponsors; providing support to researchers in the preparation and submission of proposals to include determining sponsor requirements and preparation of budges/forms according to appropriate guidelines; preparing supplementary proposal documents with minimal supervision and ensuring proposals are complete before being forwarded to the sponsor; and coordinating with researchers, principal investigators, department/unit heads, deans, directors, staff and customers to resolve proposal issues. The preferred candidate will have a bachelor’s degree in business administration or related field and experience in pre-award research administration. We seek to hire someone who will support our commitment to Inclusion, Diversity, Equity and Accountability as stated above. The successful candidate will enjoy working as part of a team in a fast-paced environment, providing exceptional customer service in a consultative manner, and will possess excellent communication skills. If the description sounds interesting to you, we invite you to apply to be considered for this opportunity to join our team.

The Department

Sponsored Research Services (SRS) provides research administration services to The Texas A&M University System. We further the research goals of the university by delivering efficient and superior service to members of the Texas A&M System research community. Through our services, SRS teams work with several stakeholders to ensure the success of research projects. To learn more, visit https://vpr.tamu.edu/division-units/sponsored-research-services .

What you need to know

• Due to the nature of this position, a hybrid work arrangement may be available for workplace flexibility.

• We strongly recommend a cover letter and resume be attached to the application.

Required Education and Experience:

• Bachelor’s degree or equivalent combination of education and experience.

• Two years in a university or business environment performing duties related to accounting and/or developing budgets, and/or project management, and/or proposal administration including proposal preparation and/or identifying potential sponsor/funding opportunities.

Required Knowledge, Skills, and Abilities:

• Excellent verbal and written communication, organizational and interpersonal skills.

• Experience using word processing, spreadsheet and database software.

• Attention to detail skills and ability to work productively as part of a team.

• Ability to multi-task and work cooperatively with others.

Preferred Education and Experience:

• Bachelor’s degree in business administration or related field.

• Experience in pre-award sponsored research administration.

• Research administration experience within the A&M System or other university setting.

Preferred Knowledge, Skills, and Abilities:

• Knowledge of Federal grant and contract regulations and practical application of current research administration issues.

• Experience using Word and Excel.

• Personal or professional experience in working with people of diverse backgrounds.

Responsibilities:

• Proposal Preparation and Coordination - Provides support to researchers in the preparation of proposals which includes determining the sponsor’s requirements and preparation of budgets and forms according to the guidelines established by Texas A&M University, Office of Management and Budget Circulars, Federal Cost Accounting Standards and sponsor guidelines. Prepares supplementary proposal documents with minimal supervision and ensures proposals are complete before being forwarded to the sponsor. Prepares proposal revisions and responds to requests related to proposal submissions. Coordinates with researchers, department/unit heads, deans, directors and staff to resolve proposal issues and provides information as requested.

• Proposal Review and Compliance - Reviews proposals for compliance issues. Reviews program announcements and with minimal direction determines pertinent proposal requirements. Communicates guidelines and proposal requirements to Principal Investigators. Acquires basic knowledge of human subjects, animal subjects, Recombinant DNA, Export Controls, etc.

• Proposal Submission - Provides support to researchers in the submission of proposals. Enters proposal information into required submission systems (i.e., Grants.gov, etc.) and financial systems. Performs other duties as assigned.

Why Texas A&M University

Texas A&M University is a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  We are committed to enriching the learning environment for our students, and the working atmosphere for all our employees.  We promote a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents, and identities are vital to accomplishing our mission and living our core values .   

Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. In addition, you have access to many benefits and perks, such as:-

• Health , dental , vision , life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays 
• Up to eight hours of paid sick leave  and at least eight hours of paid vacation  each month
• Automatically enrollment in the Teacher Retirement System of Texas  
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning  training, webinars, and limited financial support to attend conferences, workshops, and more 
• Educational release time and tuition assistance  for completing a degree while a Texas A&M employee

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

In accordance with the federal contractor vaccination mandate , specific facilities at The Texas A&M System may be considered a covered contractor workplace with covered contractor employees. Therefore, successful applicants for this position may be subject to the federal mandate to be fully vaccinated against COVID-19 as a condition of employment unless an approved medical or religious accommodation is in place.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.