Proposal Administrator I

Updated: about 1 month ago
Location: Bryan, TEXAS
Job Type: FullTime

Job Title

Proposal Administrator I


Texas A&M Transportation Institute


Research Development Office

Proposed Minimum Salary


Job Location

Bryan, Texas

Job Type


Job Description

Who are we?

The Texas A&M Transportation Institute (TTI) is an agency of the State of Texas and member of The Texas A&M University System. For 70 years, TTI has addressed complex transportation challenges and opportunities with innovation, objectivity, and unmatched technical expertise. Our staff delivers excellence, value and thought leadership to ensure our research sponsors achieve their goals.

Our Mission and Vision

Our Vision - TTI leads in the creation of knowledge that transforms transportation for the benefit of society.

Our Mission - TTI delivers practical, innovative and sustainable solutions to improve the movement of people, data and goods through research, education and technology transfer.

Our Work Environment

Entrepreneurial culture

Affiliation with Texas A&M University students and faculty

Ability to work with nationally recognized experts

Ability to help train the next generation of transportation professionals

Premier office and research facilities and equipment

Accredited laboratories and safety proving ground

Outstanding research support services

Hybrid work environment/telecommuting

Flexible work hours

Family friendly

High staff retention rates

Leadership development and wellness programs

Data allowance and home office equipment reimbursements

Relocation assistance (if eligible)

Tuition reimbursement program (if eligible)

Our Employee Benefits

TTI employees can choose from several health coverage options offered by The Texas A&M University System for themselves and their families, as well as numerous other benefit programs.

What you need to know

  • TTI is a Texas based agency. This position has the flexibility of a hybrid remote option with two days in a TTI Texas based office. This can be discussed further during the interview process.

  • The salary range for this position is $40K - $70K. This position may pay more than the proposed minimum salary range listed, depending on experience and/or qualifications of the selected candidate.

Job Summary:

The Proposal Administrator I, under general supervision, distributes funding opportunities to the agency’s researchers daily, processes and tracks contract deliverables using agency software, and prepares and ensures that proposal packages are complete before being submitted to sponsors. Continued employment in this position is contingent upon availability of funding and satisfactory performance.

Essential Duties and Responsibilities:

  • Provides support to researchers in the preparation and submission of proposals, which includes determining sponsor requirements and preparation of budgets/forms, according to appropriate guidelines. Prepares supplementary proposal documents with moderate supervision and ensures proposals are complete before being forwarded to the sponsor. 22%

  • Prepares proposal revisions and responds to requests related to proposal submissions. 10%

  • Communicates guidelines and proposal requirements to Principal Investigators. 10%

  • Reviews program announcements, and with moderate direction, determines pertinent proposal requirements. 10%

  • Coordinates with researchers, principal investigators, department/unit heads, deans, directors, staff, and customers to resolve proposal issues. Provides information as requested. 10%

  • Reviews proposals for compliance issues. 10%

  • Acquires basic knowledge on relevant matters regarding proposal preparation. 5%

  • Enters proposal information into required submission and financial systems. 5%

  • Negotiate Contracts. 1%

  • Search for and distribute funding opportunities. 2%

  • Process and track deliverables. 10%

  • Performs other duties as assigned. 5%

Required Education and Experience:

Bachelor’s degree or equivalent combination of education and experience.

No experience.

Knowledge, Skills and Abilities:

Strong interpersonal and organizational skills and attention to detail.

Knowledge of Word processing, spreadsheet, and database applications.

Attention to detail skills and ability to work productively as part of a team.

Ability to multi-task, meet hard deadlines, and resolve problems.

Ability to work cooperatively and productively with others and carry out tasks independently.

Ability to communicate effectively (written and verbally).

Preferred Qualifications:

  • 1-2 years’ experience reviewing program announcements/request for proposals to determine pertinent proposal requirements.

  • 1-2 years’ experience of preparing and reviewing proposals according to guidelines.

  • 1-2 years’ experience of preparing and reviewing budgets/forms according to guidelines.

  • 1-2 years’ experience of reviewing proposals for compliance issues.

Physical Requirements:

  • Ability to perform common office functions.

  • Ability to frequently communicate with other individuals within the workplace.

  • Ability to operate a computer and other office productivity machinery.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

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