Promotions Assistant

Department
 

Press Books Promotions/Publicity

About the Department
 

The Books Division of the University of Chicago Press has been publishing books for scholars, students, and general readers since 1892. Its mission is to disseminate scholarship of the highest standard, promote education, foster public understanding, and enrich cultural life. The Press’s acquisitions editors acquire and develop books that fulfill this mission, working closely with authors, agents, and institutions.

Job Summary
 

The Promotions Assistant provides support to the staff of the Marketing department.

Responsibilities

• Maintaining communications on the department’s behalf, including monitoring phone line and email account.

• Responding to communications, taking action when necessary.

• Processing incoming review copy requests and ensuring they are filled in a timely manner.

• Facilitating requests from the media, including providing requested images and contacting authors for interviews.

• Processing reviews from media outlets.

• Overseeing three student assistants by coordinating scheduling, delegating tasks, and ensuring the completion of tasks.

• Assisting in tasks related to building the seasonal catalog, including maintaining spreadsheets of titles, proofreading copy, and ensuring that edits have been made.

• Conducting media research.

• Assisting Publicity Director, Promotions Managers, and other marketing managers with tasks as needed.

• Assists in developing marketing communications, advertising, or publicity materials with a moderate to high level of guidance from others. 

• Performs one or more of the following marketing functions: marketing communications /advertising; Web blogs or digital marketing; market research; development or review and update of the marketing infrastructure and management of external sales agency relationships.

• Performs other related work as needed.

Minimum Qualifications
 

Education:

Minimum requirements include a college or university degree in related field.

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Work Experience:

Minimum requirements include knowledge and skills developed through < 2 years of work experience in a related job discipline.

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Certifications:

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Preferred Qualifications

Education:

• Bachelor's degree.  

Experience:

• Some previous administrative work or publishing internship or related publishing experience.

Technical Skills or Knowledge:

• Fluency with Microsoft Office and Google office suite.

Preferred Competencies

• Excellent verbal and written communication skills.

• Creativity.

• Strong interpersonal skills.

• Customer service skills.

• Close attention to detail.

• Strong organizational skills.

• Respond quickly and appropriately to emails and queries.

• Maintain confidentiality.

• Work as part of a team.

• Work independently with a high degree of initiative.

• Work on multiple projects simultaneously, set priorities, and meet deadlines.

• Manage stressful situations.

• Fluency with Microsoft Office suite and similar products, database, word processing, and spreadsheet software.

• Ability to represent organizations positively to internal and external clients.

Working Conditions

• Requires some domestic travel.

Application Documents

• Resume (required)

• Cover Letter (preferred)

When applying, the document(s) MUST  be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family
 

Communications

Role Impact
 

Individual Contributor

FLSA Status
 

Non-Exempt

Pay Frequency
 

Biweekly

Scheduled Weekly Hours
 

37.5

Benefits Eligible
 

Yes

Drug Test Required
 

No

Health Screen Required
 

No

Motor Vehicle Record Inquiry Required
 

No

Posting Statement
 

Employees must comply with the University’s COVID-19 vaccination requirements. More information about the requirements can be found on the University of Chicago Vaccination GoForward .
The University of Chicago is an Affirmative Action/ Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.