Project Support Coordinator

University of North Carolina at Charlotte, United States

Updated: about 1 month ago
Location: Charlotte, NORTH CAROLINA
Job Type: FullTime
Deadline: ;

Position Information
General Information


Vacancy Open to All Candidates
Employment Type Permanent - Full-time
If time-limited, note appointment end date
Hours per week 40
Months per year 12
Position Number 009678
NC Salary Grade Equivalency GN11
Classification Title University Program Specialist - Journey
Working Title Project Support Coordinator
Salary Range $51,986 - $58,000
Anticipate Hiring Range $51,986 - $58,000
FLSA Status Non Exempt
Division Business Affairs
Department Facilities Management (Adm)
Work Unit FM Maintenance Operations
Work Schedule
8 am – 5 pm; Monday – Friday with occasional after-hours and weekends required, as necessary.
Mandatory Position
This position is designated as ‘mandatory’ and, when contacted to report to work, its incumbent is expected to reach the campus as expeditiously as possible using normal precautions as dictated by the adverse weather conditions.
Primary Purpose of Position
This position coordinates MO technician support of PDC and Engineering projects and develops and manages procedures for construction and maintenance project planning.
Minimum Education/Experience
Required Minimum Qualifications:
Bachelor’s degree and one year of experience related to the area of assignment; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
University Preferred Qualifications:

Graduation from a four-year college or university and at least three years of program associate experience; or an equivalent combination of training and experience.
Essential Job Duties
  • Coordinates construction project support including scheduling inspection teams, monitoring building construction inspection reports, and other administrative tasks.
  • Helps coordinate with engineering for the use of BIM and GIS for facilities maintenance purposes.
  • Compiles lists of building renovation projects by interviewing maintenance technicians to identify equipment and systems across the campus that need repair and replacement then tracks the status of all projects.
  • Analyzes and reports on the effectiveness and efficiency of inspections by reviewing project inspection reports, and work orders, and interviewing project managers and technicians.
  • Attends project design and construction meetings and coordinates the review of construction drawings by maintenance supervisors.
  • Participates in construction project building commissioning activities to identify participation by maintenance technicians to assist and learn system operations.
  • Advises maintenance supervisors and managers on project management processes.
  • Helps write SOPs on project procedures and trains technicians on those SOPs.
  • Coordinates training for maintenance technicians on installed equipment after each construction project to ensure the sequence of operations is learned.
  • Obtains Operations and Maintenance Manuals Coordinates from construction contractors at the turnover of each construction project.
Other Work Responsibilities
  • Assists with warranty info transfer from completed projects.
  • Assists with new equipment data entry into our CMMS from completed projects.
  • Coordinates the use of drones to inspect projects, as needed.
  • Uses Microsoft Excel to analyze work orders to identify issues and corrective actions.
  • Develops a library of construction management and inspection knowledge for all trades.
  • Trained techs and supervisors on the process of reviewing project plans and drawings.
  • Prepares presentations of project information.
  • Uses a CMMS to track project participation and new work/alterations.
  • Provides training on BIM and GIS processes where it is related to maintenance operations.
  • Other duties as assigned.
Departmental Preferred Experience, Skills, Training/Education
  • Graduation from a four-year college or university in and at least three years of program associate experience in construction or project management and 5 years experience in facilities maintenance or construction management; or equivalent education and experience.
  • Experience with maintenance management software like Archibus, Maximo, etc.
  • Experience with project management software such as Procore, e-builder, etc., and tracking projects.
  • Experience with inspecting building construction projects.
  • Experience preparing project estimations for multiple trades.
  • Experience with the use of BIM and GIS software.
  • Familiarity with building commissioning processes.
  • Demonstrated ability to develop SOPs and provide technical training.
Necessary Licenses or Certifications
  • Positions may be required to possess and maintain required certification, licensure, educational level, and/or experience criteria as applicable to the tasks being performed and follow applicable building codes.
Work Location FM -Maintenance Operations
Posting date 02/06/2024
Closing date 03/21/2024
Proposed Hire Date 05/31/2024
Contact Information
Special Notes to Applicants
UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits

The finalist will be subject to a Criminal Background Check.
Please upload reference information including ​names, position titles and company/institutions, phone numbers, and email addresses of at least ​two​ current/previous supervisors.

* The Search Committee will not contact references without first verifying permission with the finalist.
Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application.
* Do not write ‘see resume’ on your application when completing the job duties section.
If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers (see job duties section of previous employment).
* Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
Please submit a resume and cover letter with your application.
* These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.
This position is being reopened to attract a larger candidate pool.  If you have already applied for this position you do not need to reapply as your application is still valid.

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