Project Manager

Job Posting Title:

Project Manager

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Hiring Department:

Academic Information Systems

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until Aug 31, 2025

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Location:

AUSTIN, TX

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Job Details:

General Notes

This is a temporary position that is set to end on 8/31/2025.

This position is eligible for remote/flexible working arrangements.

Academic Information Systems (AIS) is a dynamic information technology organization that provides business process automation and application systems to the academic core of the University. Our organization is embarking on an exciting journey to modernize the student and academic systems in support of the UT’s goal to become the world's highest-impact public research university.  

We are seeking collaborative, curious and dedicated individuals to join our team. We are dedicated to professional career growth for team members by matching their skills and interests to the wide variety of projects and systems we support. We encourage work/life balance and offer flexible work arrangements, including the ability to work remotely.

UT Austin provides an outstanding benefits package, including but not limited to: 

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%) 
• Voluntary vision, dental, life, and disability insurance options 
• Generous paid vacation, sick time, and holidays 
• Defined benefit retirement plan with 8.25% employer matching funds 
• Additional voluntary retirement programs 
• Flexible spending account options for medical and childcare expenses 
• Robust free training through LinkedIn Learning plus professional conference opportunities 
• Tuition assistance 
• Expansive employee discount program, including athletics tickets 
• Free rides on all UT Shuttle and CapMetro buses with staff ID card 

For more details, please see https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards  

This position requires you to maintain internet service and a mobile phone with voice and data plans to be used when required for work. Remote work for individuals who reside outside of Texas but within the US and its territories will be considered and is subject to Central Office approval. 

Must be eligible to work in the United States on a full-time basis for any employer.

Purpose

This Project Manager position works with functional, technical, and subject matter experts within the Office of the Executive Vice President and Provost, our campus partners, and the AIS technical team to lead multiple large, complex IT projects. 

Responsibilities

• Manages multiple, complex IT projects in a wide technical and organizational environment.
• Develops project plans, including bottom-up and top-down time and effort estimates, resource requirements, change management processes, risk management, milestone tracking, communication mechanisms, test plans and deliverables. Coordinates project staffing assignments with functional and technical leads.
• Effectively communicates project status, progress, risks, and issues to drive projects to completion. Proactively manages risks and issues by planning and implementing mitigations as needed.
• Develops trust-based relationships with clients and staff to resolve issues and develop solutions within a federated university environment.
• Acts as a change agent, meeting clients and staff where they are and using change management techniques to help them adapt to and embrace changes in business processes and technology solutions.
• Works independently and exercises good judgment. Recognizes ambiguous assignments and takes necessary steps to respond effectively and in a timely manner. Takes ownership and drives getting project technical, business, and/or strategic decisions made and documented.
• Applies, develops, and documents project management best practices. Coaches and mentors junior project managers and other AIS staff to adopt these practices.
• Demonstrates excellent verbal and written communication skills and presentation, internal consulting, and management skills. Tailors project communications to meet the needs of specific audiences, including executives.

Required Qualifications

• Bachelor’s degree or higher.
• Five years of professional experience managing and leading large enterprise IT projects within a matrix organizational structure.
• Demonstrated track record of delivering large IT projects on schedule while meeting customer expectations.
• Demonstrated extensive experience in the following competencies: decision-making and critical thinking, tactical and strategic planning, effective communications and facilitation, problem solving conflict management, and project team management.
• Demonstrated excellent customer relationship-building and listening skills.
• Demonstrated ability to work effectively in a team-oriented environment, both independently and collaboratively.
• Strong coaching and mentoring skills.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Additional years of project management experience.
• Relevant project management certification, such as Project Management Professional (PMP) certification.
• Familiarity with software development practices and processes.
• Experience in the higher education sector and knowledge of commonly used concepts and practices within higher education IT.
• Demonstrated success in managing a complex program of multiple IT projects spanning multiple business areas.
• Demonstrated ability to lead without authority and ability to drive effective results in a wide and challenging environment.

Salary Range

$135,000 + depending on qualifications

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. This position has the option to elect the Optional Retirement Program (ORP) instead of TRS, subject to the position being 40 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.