Project Manager - The Southwest Urban Corridor Integrated Field Laboratory (SW-IFL)

87784BR

Campus: Tempe

Project Manager

Job Description

The Southwest Urban Corridor Integrated Field Laboratory (SW-IFL), housed in the School of Geographical Sciences and Urban Planning (SGSUP), but with research staff (faculty, postdocs, and grad students) across ASU and with several partner institutions, is seeking a dynamic professional to become our Project Manager. The Project Manager will play a vital role in ensuring that the SW-IFL’s wide-ranging research mission and activities are carried out in a seamless, organized, and well-documented fashion

The Project Manager will report to the Principal Investigator, David Sailor, in SGSUP, but will also be responsive to, and receive work assignments from the Deputy Director, Jean Andino, in the School of Engineering of Matter, Transport and Energy (SEMTE). The Project Manager manages project planning, workflow, and timelines for complex research projects, meetings, events, and reporting responsibilities across the center.

Job Family

Project Management

Department Name

School of Geog Sci & Urban Pln

Full-Time/Part-Time

Full-Time

Grant Funded Position

This is a grant funded position. Continuation is contingent on future grant funding.

Salary Range

$60,000-$70,000 per year; DOE.

Close Date

03-February-2023

Essential Duties

• Lead day-to-day project planning and management across research project teams (Observations, Modeling, and Resilient Solutions) by developing and following up on timelines, anticipating and navigating around roadblocks and tracking progress against project deliverables.
• Provide relevant information to key SW-IFL staff to prepare project reports, budget allocations and timely dissemination of information to internal and external partners.
• Work closely with the Project Leadership Team to coordinate across a portfolio of inter-related sub-projects; identify cross-cutting research themes that should be elevated for commentary or future proposals.
• Contribute extensively to project operations and workflows as needed, e.g., drafting outreach, preparing meeting materials, assisting with data collection, storage, and archiving processes.
• Participate in regular program meetings/presentations and leadership meetings/presentations. Document discussions and decisions and provide follow-up and project-wide communications as appropriate.
• Identify project coordination road blocks, resolving directly, and elevating issues when Center Leadership input is needed.
• Ensure that the project plan reflects the contractual deliverables
• Work with the business and research advancement team staff to complete standard business processes for purchasing, procurement, and internal transfer of funds.
• Assist with project account tracking to ensure expenses are in-line with the planned budget. 
• Manage schedules and procedures for accomplishing the project.
• Coordinate calendars for planning and operational needs of SW-IFL activities.
• Assist with office management needs for staff and student workers.
• Interface with students, staff, faculty, university leadership and external parties.
• Manage logistics of periodic planning meetings for leadership, for project teams, for annual all-hands meetings and other events including planning, delivery support, and post-event reporting.
• Utilize technology platforms for meetings, webinars, document sharing and communication.

Minimum Qualifications

Bachelor's degree and 5 years related experience; 1 of which are in project management, or any equivalent combination of experience and /or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Ability to communicate clearly, directly, and empathetically in all interactions, including verbal and written communications, one-on-one conversations, and in group settings.
• Evidence of working knowledge of, and intellectual curiosity about, key issues related to environmental challenges facing society.
• Experience demonstrating the ability to effectively manage complex projects.(3 years)
• Experience in  problem solving in a dynamic environment, anticipating project needs and roadblocks, weighing trade-offs when making decisions, synthesizing the most important information, and providing proposed solutions. 
• Evidence in being comfortable with “managing up” to lead project structure, approaches, and components of work in partnership with the Principal Investigator.
• Experience with project management, communications, and social media software including Google, Dropbox, Slack, Zoom, Twitter, and Drupal.
• Demonstrated working knowledge of ASU systems, such as Workday, PeopleSoft, Analytic Reports, Enterprise Research Administration System (ERA), Concur, PaymentNet, and KE Forecasting Tool.

Working Environment

• Ability to work evening and weekend hours, as necessary, on short or limited notice.
• Must be available for occasional travel to conferences and meetings.
• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse.
• Regular activities require the ability to prioritize a complex workload with evolving tasks and deadlines

Department Statement

The SW-IFL is housed within the School of Geographical Sciences and Urban Planning (SGSUP) at ASU, with extensive collaborations in schools across the university. The SW-IFL is one of four Urban Integrated Field Laboratories funded by the U.S. Department of Energy with a project period from 2022-2027.
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.
The School of Geographical Sciences and Urban Planning (SGSUP) is the administrative home for this position. Our staff team of 19 supports 35 tenure/tenure-track faculty, over 1000 undergraduate majors, and 200+ graduate students studying in one of five graduate degree programs (MA and PhD programs in Geography, a PhD in Urban Planning, a Masters in Urban and Environmental Planning and a Master of Advanced Studies in Geographical Information Systems(with more on the way). More complete school and program information can be found at http://sgsup.asu.edu/ .

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

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Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.