Project Manager for Programming Planning and Occupancy

23-Aug-2023

Faculty of Arts and Sciences

62702BR

Job Summary

The Office of Physical Resources & Planning (OPRP) provides complete and integrated planning and design services, construction management, and building renewal, maintenance, and operations management to maintain the physical resources of the FAS campus.

The House Renewal Project Management Office (HRPMO) is responsible for managing the planning, design, and construction of Harvard University’s undergraduate House Renewal program. 

The Project Manager for Programming, Planning, and Occupancy reports to the Associate Director for Program Management and Finance and is responsible for owner occupancy initiatives and activities, preparing and managing owner contracts for Furniture, Fixtures, and Equipment (FF&E), move consulting, occupancy photography, and specialty consulting as required.  It is important that the Project Manager for Programming, Planning, and Occupancy work simultaneously on several projects at different phases of design and construction.

The Project Manager for Programming, Planning, and Occupancy will assist the Senior Project Managers (SPM) with the operational planning and relocation management, assist with the creation and monitoring of the implementation of design standards and owner requirements, assist with the operational communications and liaison to the FAS and community on construction impacts, and assist with the coordination between House Renewal and other FAS projects.

Position Description

• Attendance at all project planning team meetings and provide design feedback as it pertains to operational readiness, FAS standards, and budget.
• Collate and help create FAS occupancy standards.  This includes: updating the operational readiness checklist for House Staff and Faculty Deans, an FAS Transition Document to assist with handover operations from Project to FAS, FAS Accessibility Design Standards and in coordination with the SPM, and creating AV standards and user guides for current and future projects.
• Ensure occupancy readiness of Harvard University Housing (HUH)-occupied swing spaces by 1) facilitation of HUH/FAS/HRPMO discussion, 2) coordinating group action items, and 3) conducting occupancy and readiness walkthroughs with HUH and FAS.
• Confirm swing furniture inventory against House lottery plans and facilitate the purchase of swing furniture.  Coordinate the delivery and install of all swing furniture.
• Assist the move consultant in the inventory and move of House FF&E items to swing housing and storage.
• Assist with the relocation of House staff spaces (residential and office) from House proper to swing housing.
• Assist with the relocation of all House staff, Faculty Deans, students, furniture, etc. from swing to the renovated House at project completion.
• Assist the SPM with the supervision and distribution of work tasks of the summer design interns.

Basic Qualifications

• BA/BS degree in architecture, construction management, or related field required.
• Minimum of 7 years related experience, preferably in higher education.
• Experience in developing analytical and planning-related communication materials for internal and external audiences, including written reports, visual media, and verbal presentations.
• Experience in construction project management, housing, and previous work with large universities or institutions preferred.

Additional Qualifications and Skills

The following Additional Qualifications are strongly preferred. If you meet some, but not all, you are still encouraged to apply; we value employees with a willingness to learn.

• Master's degree preferred
• Excellent MS Office skills, Adobe Creative Suite
• Excellent written and oral communication skills.
• Strong analytical, quantitative, research, and problem-solving skills required.
• Ability to grasp and clearly communicate complex ideas.
• Excellent organizational skills and ability to meet deadlines while working on multiple projects.
• Excellent interpersonal and team skills.
• Ability to work independently.
• Ability to keep detailed documentation, record keeping, and information management.
• Must possess a collaboration and teamwork approach to problem-solving, a sense of urgency, attention to detail, effective time management, and follow-through to resolution of open items.
• Ability to work in a complex organization with diverse stakeholders is required.

Physical Requirements

Ability to walk up stairs is required.

Working Conditions

Hybrid office environment: this position will be based in Cambridge, MA and there is an expectation of three workdays per week on campus.  Individual flexible and remote work options for this role will be discussed during the interview process.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Additional Information

We regret that we are unable to provide visa sponsorship.

All formal written offers will be made by FAS Human Resources.

Benefits

We invite you to visit Harvard’s Total Rewards website to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Department Office Location

USA - MA - Cambridge

Job Code

329058 Facilities & Oper Manager

Work Format

Hybrid (partially on-site, partially remote)

Department

Office of Physical Resources and Planning

Sub-Unit

Administration and Finance

Union

00 - Non Union, Exempt or Temporary

Pre-Employment Screening

Criminal, Education, Identity

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.