Project Manager, Finance

Updated: 3 months ago
Job Type: FullTime
Deadline: 18 Dec 2023

97170BR

Off-Campus: Scottsdale

Project Manager


Job Description

The ASU International Development Initiative (IDI), part of ASU’s Knowledge Enterprise, enables a whole-of-university approach to international development across multiple fields, including K- 12 and higher education, sustainability, public health, economic growth, gender equality, and promoting democracy and the rule of law. This work builds on many years of systematic efforts to grow ASU’s capacity for global development, including implementation of over $200 million in international development awards.

Under administrative direction of the Assistant Director of Operations, the Project Manager, Finance is a key member of the IDI Team that provides management and support to financial operations for IDI, including strategic planning, coordinating complex projects and implementation, overseeing operations/administration and overall management of IDI’s budget and financial system.

The Project Manager, Finance will be responsible for overseeing IDI financials, procurement, and account management, ensuring compliance Arizona State University (ASU) regulations, and optimizing financial operations, efficiencies, and coordination across the University ecosystem. By leveraging their expertise in financial management, procurement, and account management, the Project Manager, Finance will support IDI team in meeting compliance requirements, optimizing financial performance, and contributing to the success of ASU's international development initiatives.


Job Family

Project Management


Department Name

ASU International Development


Full-Time/Part-Time

Full-Time


VP Code

KNOWLEDGE ENTERPRISE DEV


Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.


Salary Range

$55,510 - $75,000 per year, DOE


Close Date

18-December-2023


Essential Duties

Financial Management:

  • Monitor and review project budgets, financial reports, and expenses to ensure compliance with USAID regulations and internal policies.
  • Collaborate with project teams to develop and maintain financial controls, processes, and systems.
  • Provide guidance and support to project teams on financial management best practices and procedures.
  • Setting up credit card accounts for project startup as needed
  • Coordinating the invoicing structure and transfer of funds from ASU to the appropriate project credit card accounts
  • Acting as the administrator for ASU’s selected credit card service (PEX) and overseeing all project-related account for the department
  • Ensuring sufficient funds are available on each of the project staff’s PEX cards. Ensuring internal staff having working procurement cards.
  • Assisting new team member through the application process of receiving procurement cards and travel cards.
  • Assisting external staff with PEX card processes.
  • Conduct financial analysis and forecasting to identify potential risks and opportunities for improved financial performance of IDI.
  • Manage the International Development Initiative’s Enterprise Research Administration System (ERA) site.
  • Manage subscriptions and renewals for necessary services or resources.
  • Oversee and coordinate the purchase of meals and catering services.
 

Procurement and Contract Management:

  • Coordinate and oversee procurement activities related to USAID awards, ensuring compliance with USAID regulations and ASU procurement policies.
  • Work closely with project teams to develop procurement plans, evaluate vendor proposals, and negotiate contracts.
  • Procurement of various items and supplies for the IDI department.
  • Procurement card reconciliations to ensure accurate financial records.
  • Check and monitor balances on all department purchasing cards and requesting limit increases when needed for purchasing cards.
  • Manage vendor relationships, monitor contract deliverables, and ensure timely and accurate payments.
 

Account Management and Reporting:

  • Maintain financial accounts for IDI, including monitoring and reconciling account balances.
  • Manage all cost center codes and grant work tags to ensure proper routing of funds to the appropriate accounts.
  • Prepare accurate and timely financial reports for IDI.
  • Assist in the preparation of financial statements, budget modifications, and audit support documentation.
  • Ensure compliance with financial reporting deadlines and submission requirements and p-card verification requirements.
 

Staff and Consultant duties:

  • Manage personnel contract and related documentation.
  • Facilitate the submission and follow-up of consultant invoices and reimbursements through ASU systems.
 

Travel Coordination and Reconciliation

  • Support travel logistics by coordinating travel for internal and external team members and stakeholders through the University’s Concur travel system ensuring the adherence to ASU’s travel policies which includes booking travel and completing expense reports at the conclusion of trips.
  • Organize travel plans for IDI guests visiting ASU and when internal team members are traveling internationally and domestically.
  • Complete travel expense reports and reimbursements for internal and external stakeholders through the university’s financial system.
  • Coordinating transportation needs for the department.
 

General:

  • Coordination of logistics for national and international events, including business intelligence gathering trips and symposiums, to support IDI’s goals and objectives.
  • Working with the Assistant Director of Operations to coordinate and implement departmental events such as holiday

Minimum Qualifications

Bachelor's degree and 5 years related experience; 1 of which are in project management, or any equivalent combination of experience and /or education from which comparable knowledge, skills and abilities have been achieved.


Desired Qualifications

  • Evidence of a Bachelor’s degree in finance, Accounting, or a related field.
  • Experience in financial management, procurement, and account management, preferably with large-tier USAID awards or similar government-funded projects. (3 years)
  • Experience in financial analysis, budgeting, forecasting, and financial reporting.
  • Experience with financial systems and software (e.g., Workday, Peoplesoft, QuickBooks, project management tools, Excel).
  • Evidence of effective analytical and problem-solving skills, with the ability to think strategically and provide innovative financial solutions.
  • Experience in work that requires attention to detail and accuracy in financial management and reporting.
  • Evidence of effective communication and interpersonal skills, with the ability to collaborate with diverse stakeholders.

Working Environment

ASU is a diverse enterprise with a wide variety of work and learning modes, locations, and a commitment to sustainability, innovation, and employee work-life balance. We are determined to maintain our position as an employer of choice in a competitive labor market, as such the following options may be offered dependent on department needs: 

Flexible work options:  

  • Alternative work schedules can include four, 10-hour workdays in a workweek; a nine-day, 80-hour schedule over two workweeks for exempt employees only; and staggered start and stop times.  
  • Hybrid work is an arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location. Dean or vice president-level approval is required.  
  • Remote work is an arrangement where the employee spends less than 60% of their regular workweek at a regularly assigned ASU work location. Executive vice president-level approval is required.  


Standard Working Environment:  

  • Climate-controlled office setting subject to extended periods of being in a stationary position.  
  • Constantly detects and operates a computer and other office productivity machinery, such as a calculator, copy machine and computer printer.   
  • Ability to clearly communicate and exchange accurate information to perform essential duties.  
  • Expected to be responsive to customers, engaged in work production, resourceful, flexible, and respectful of others. 

Department Statement

For the ninth year in a row, ASU has been named the most innovative school in the nation, recognizing the university's culture of groundbreaking research and partnerships, as well as its commitment to helping students thrive in college and beyond. U.S. News and World Report has named ASU as the most innovative university all eight years the category has existed. 

ASU Knowledge Enterprise advances research, innovation, strategic partnerships, entrepreneurship, and international development. Our success arises from solutions-focused, interdisciplinary research; an entrepreneurial approach that is embedded in every school and department; and a commitment to transform society in a positive way. To learn more about how Knowledge Enterprise is a place for your career to grow, visit https://research.asu.edu/about-us/careers .  

At Knowledge Enterprise, ASU International Development Initiative, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly, we encourage you to apply anyway. We value your unique background and perspective, and you may be just the right candidate for this position or other roles on our team. 

Working at ASU has additional perks and OUTSTANDING benefits, which include health, dental, and vision insurance plans; life insurance and disability programs; sick leave and holidays; ASU/UA/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to ASU recreation and cultural activities; and more. To estimate the value of your total compensation, please visit https://cfo.asu.edu/compensation-estimator.


ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources .


Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.


Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.


Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume and cover letter should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.



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