Project Coordinator - MCS - Department of Mathematical Sciences

The Department of Mathematical Sciences within the Mellon College of Science (MCS) is seeking a Project Coordinator. The Department of Mathematical Sciences is in an exciting period of development that coincides with a dramatic increase in demand for mathematics at Carnegie Mellon. This is an exciting opportunity for someone who thrives in an interesting and challenging work environment.

The Project Coordinator will contribute to the department by providing administrative and logistical support, as well as project-based work and other related areas. In this role you will work closely with the business manager, senior administrative coordinator, academic program manager, and department head to ensure that projects and/or programs run efficiently. This position coordinates the organization of high-level special events and programming, including coordination of on- and off-campus meetings and visits from a wide variety of individuals and organizations. May be the only support staff for a particular program/project area. Requires in-depth knowledge and understanding of the practices, policies, and procedures of the area.

Your core responsibilities will include:

• Oversee the planning, coordination, and execution of internal and external events, workshops, and conferences including, but not limited to, faculty retreats, international conferences, and departmental social events (fall social, holiday party, etc.).
• Provide commencement ceremony and reception event support to the academic program manager.
• Broker agreements between external vendors and the University Contracts Office (UCO) in compliance with university purchasing policies and procedures.
• Liaise with the business manager to develop and track budgets for projects and events.
• Facilitate communication among project team members including the administrative coordinator and administrative coordinator II regarding conference room booking, travel logistics and lodging, and post-event expense reimbursement.
• Maintain project records and documentation for future reference and reporting purposes utilizing Google Drive and Box.
• Support other administrative tasks and other duties as assigned by the leadership team (manage reimbursement requests for visitors and other non-CMU affiliates, basic Oracle functionality including purchasing).

Flexibility, excellence, and passion are vital qualities within MCS. Inclusion, collaboration and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who is able to effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

You should demonstrate:

• Excellent organizational and planning skills with strong attention to detail.
• Strong oral and written communication.
• Ability to effectively manage multiple tasks on-time.
• Ability to keep and maintain accurate reports and records

Qualifications:

• Associate degree preferred
• 3-5 years of work experience

Requirements:

• Successful background check

Joining the CMU team opens the door to an array of exceptional benefits, available to all Carnegie Mellon University employees. Experience the full spectrum of advantages, from comprehensive medical, prescription, dental, and vision insurance to enticing retirement savings programs. Unlock your potential with tuition benefits, and take well-deserved breaks with generous paid time off and holidays. Rest easy knowing you are covered by life and accidental death and disability insurance. For a comprehensive overview of the benefits awaiting you, explore: https://www.cmu.edu/jobs/benefits-at-a-glance .

At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond just credentials, we consider the role & responsibilities, your invaluable work experience, and the knowledge gained through education and training. We acknowledge and appreciate your unique key skills and the diverse perspectives you bring. Our commitment to fostering an inclusive work environment means we also account for geographic differentials. Your journey with us is about more than just a job; it’s about finding the perfect fit for your professional growth and personal aspirations.

Are you interested in this exciting opportunity?! Apply today!

Location

Pittsburgh, PA

Job Function

Program, Project and Operations Management

Position Type

Staff – Regular

Full Time/Part time

Full time

Pay Basis

Hourly

More Information: 

• Please visit “Why Carnegie Mellon ” to learn more about becoming part of an institution inspiring innovations that change the world. 

• Click here to view a listing of employee benefits

• Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran. 

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