Project Coordinator - Jazz Studies Collections

Position Details
Position Information

Recruitment/Posting Title	Project Coordinator - Jazz Studies Collections
Posting Number	24TM0159
Department	Newark Chancellor's Office
Overview
Posting Summary	Rutgers University-Newark, an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise, is seeking a Project Coordinator – Jazz Studies Collections. Reporting to the Executive Director of the Institute of Jazz Studies (IJS), the Project Coordinator provides administrative and project support for the Mary Lou Williams Collection and to the Executive Director on administrative and business tasks related to performances in and the operation of Clement’s Place. Project coordinator will also occasionally assist IJS staff with varied other archival, research, and project related tasks as necessary. This position is responsible for and not limited to the following: Process the collection, create finding aids; Assist with project logistics and be responsible for day-to-day coordination of the administrative activities; Assist the Executive Director and project faculty and administrative staff with oversight and reporting on deliverables and project progress; Procure supplies and materials through purchase orders in consultation with project faculty, administrative staff, and outside vendors; Process invoices for musicians who perform in Clement’s and elsewhere on campus, as well as for the technical service providers, and other related vendors who need payment for activities in Clement’s; Other tasks as required This position is contingent on the continuation of external funding.
Position Status
Hours Per Week	20
Daily Work Shift
Work Arrangement
FLSA	Nonexempt
Position Salary	up to $42 per hour
Payroll Designation	PeopleSoft
Terms of Appointment	Staff - 12 month

Qualifications

Minimum Education and Experience	Requires a Bachelor’s degree in a related field, or an equivalent combination of education and/or experience. Requires up to two years relevant experience in an administrative function, good communication and interpersonal skills, and computer literacy.
Certifications/Licenses
Preferred Qualifications	The ideal candidate will have knowledge of or an interest in jazz and jazz history
Required Knowledge, Skills, and Abilities	Bachelor’s degree in the humanities or social sciences Demonstrable experience or coursework in museum or archival collections management, best practice collections handling, conservation, and/or metadata creation 1-3 years’ experience in purchasing and procurement activities 1-3 years’ experience in project management Excellent oral and written communication skills Excellent organizational and creative problem-solving skills Experience working as a member of a team Detail-oriented self-starter with a positive attitude Proficiency using Windows or Mac OS and Microsoft Office tools
Equipment Utilized	Spreadsheets, artifact materials, etc.
Physical Demands and Work Environment	Position is 90% in office, 10% remote Light lifting of up to 25lbs may be required.
Special Conditions

Posting Details

Posting Open Date	05/01/2024
Posting Close Date	07/30/2024
Open Until Filled	No
Special Instructions to Applicants
Regional Campus	Rutgers University-Newark
Home Location Campus	Rutgers University-Newark
City	Newark
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

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