Project Coordinator II - Arts and Sciences

Position Summary
The Office of the Dean of Arts & Sciences (A&S) is looking for a motivated individual to manage the daily operations of the Living Earth Collaborative, under the direction of the co-directors. This position specializes in project management for a broad range of activities and with multiple local partner institutions, including the Saint Louis Zoo and the Missouri Botanical Garden and is responsible for ensuring effective operational planning, team communication, programming, and financial management. Key responsibilities include managing working groups, tracking and analyzing metrics, writing monthly progress reports, preparation of donor updates and reports, overseeing budget and accounting matters, and serving as the main liaison for university partners on media strategy and outreach. Assists working group lead in preparing materials for grant submission and reporting. Takes the lead in planning LEC-sponsored activities, including lectures, workshops, symposiums, conferences, and visits.

Job Description

Primary Duties & Responsibilities

Management and execution of critical LEC programs and operations

• Serve as liaison with partner institutions, including Missouri Botanical Garden and Saint Louis Zoo.
• Develop and implement recruitment strategies (postdoctoral scholars).
• Establish milestones and management schedules; track progress and coordinate contributions within and beyond the unit.
• Coordinate all aspects of project/program management.

Data Tracking/Management and Reporting

• Identify, collect, and manage information from various sources to meet the LEC's tracking and evaluation objectives.
• Develop and maintain a database of outcomes/metrics (funds raised, publications, outreach, placements, etc.) for all programs and projects (e.g. LEC seed grants, collaborative grants, and previous postdoctoral scholars) through direct contact, progress surveys, and by regularly performing searches (such as SCOPUS/PubMed).
• Evaluate and assess programs/projects. Analyze and summarize data, write reports, and disseminate results.
• Periodically evaluate working groups and the effectiveness of operations and workflow regularly and systematically.

Communications and Media

• Oversee communications strategy for programs and projects, including website, social media, newsletter, and event branding.
• Serve as public-facing point of contact for LEC and co-directors.

Financial Governance

• Provide financial oversight of the LEC budget.
• Develop project budgets with working group leaders; ensure adherence to grant requirements.
• Participate in the grant process and/or provide oversight of budgets.

Perform other duties as assigned.

Working Conditions

• Normal office environment.
• Ability to travel to various on- and off-campus locations.
• Typically sitting at a desk or table.
• Repetitive wrist, hand, or finger movement.
• Office equipment.

Preferred Qualifications

• Master’s degree and two years experience in Biology or related field.
• Prior experience in designing and managing projects.
• Experience in the development and/or implementation of strategic plans.
• Strong project management and organizational skills.
• Ability to meaningfully engage stakeholders and build relationships.
• Experience with project management tools and applications.
• Strong interpersonal and communication (oral and written) skills.
• Demonstrated ability to work effectively with diverse groups, including faculty, staff, and vendors.
• Strong analytical skills and the ability to think strategically and programmatically.
• Ability to work independently and exercise outstanding judgment.
• Demonstrated ability to handle multiple tasks in a complex organizational environment.
• Effective attention to detail.
• Demonstrated ability to use Microsoft Office Suite (e.g., Word, PowerPoint, Excel).

Required Qualifications

Bachelor's degree in related field and three years of experience or Master’s and one year of related experience.

Grade
G11

Salary Range
$52,000.00 - $88,800.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ .

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected]  or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.