Project Coordinator, Digital Media

Primary Work Address: 4000 Jones Bridge Road, Chevy Chase, MD, 20815

Current HHMI Employees, click here to apply via your Workday account.

HHMI is focused on supporting and moving science forward in a variety of different ways ranging from conducting basic biomedical research, empowering educators, inspiring students, developing the next generation of scientists – even stretching into film and media production.  Our Headquarters is in the greater Washington, DC metro area and is home to over 300 employees with expertise in investments, communications, digital production, biomedical sciences, and everything in between.  The work housed here supports and augments the groundbreaking research conducted in HHMI labs across the nation.  As HHMI scientists continue to push boundaries in laboratories and classrooms, you can be sure that your contributions while working here are making a difference.

Summary:

HHMI is widely recognized as an innovative national philanthropy, the world’s foremost medical research organization, a leader in science education and a top institutional investor.

HHMI has achieved its leadership role by aligning our mission with our vision, capitalizing on change, encouraging risk taking and fostering innovation. At HHMI, you are part of a creative and talented team with colleagues whose expertise ranges across a multitude of areas.

This position is for a highly motivated Project Coordinator who will work with HHMI’s Educational Media Group based at HHMI headquarters in Chevy Chase, MD. The Project Coordinator will work with the production team to oversee aspects of the workflow processes, such as: production and permission logs for resources published on the BioInteractive website; manage project calendars; track benchmarks; prepare, schedule, and track English content for Spanish translation; and support the work of content developers from idea to publication.

This is a time-limited position for one year.

Essential Duties and Responsibilities:

• Resource development management: Help manage the resource development process for a variety of digital media including web modules, films, and activities.  Responsibilities include:

  • Monitoring and tracking projects in development, including translations, using a project management system

  • Reviewing each project to ensure it adheres to publication guidelines, including accessibility requirements

  • Working closely with editorial project leads to provide support and communicate tasks and deadlines

  • Monitoring the editorial and publishing documentation (project summary, production and permission logs, accessibility, etc.) for both English and Spanish BioInteractive resources

  • Organizing meetings

  • Gathering and analyzing information

  • Corresponding with vendors and collaborators

  • Creative solutions for new task management and workflow processes

• Assist with resource accessibility updates and compliance.

• Track deliverables from developers and other vendors and communicate with editorial content leads.

• Code invoices from developers and other vendors.

• Prepare documents to be translated from English to Spanish, including communicating with editors and translators.

Qualifications

  Education

• High school diploma

  Experience 

• Minimum of four years of experience in the coordination and management of projects such as media resources and websites or equivalent combination of education and experience.

• Completing documentation such as forms, logs, spreadsheets, and invoices

• Tracking expenses

• Working in Microsoft Office and Google Suite

• Working with project tracking software such as Trello.

• Working on a team with diverse backgrounds and roles, such as developers, designers, editors, and/or filmmakers

• Familiarity with accessibility compliance (WCAG ). Formatting/tagging documents for accessibility is a plus

• Data entry in an online platform is a plus

  Skills and Abilities:

• Excellent communication skills

• Strong project coordination and management skills

• Ability to work on multiple projects and with many different individuals at once.

• Strong attention to detail.

• Bi-lingual in English and Spanish preferred, but not required.

Physical Requirements:

Remaining in a normal seated or standing position for extended periods of time; reaching and grasping by extending hand(s) or arm(s); dexterity to manipulate objects with fingers, for

example using a keyboard; communication skills using the spoken word; ability to see and hear within normal parameters; ability to move about workspace. The position requires mobility, including the ability to move materials weighing up to several pounds (such as a laptop computer or tablet).

Persons with disabilities may be able to perform the essential duties of this position with reasonable accommodation. Requests for reasonable accommodation will be evaluated on an individual basis.

Please Note:

This job description sets forth the job’s principal duties, responsibilities, and requirements; it should not be construed as an exhaustive statement, however.  Unless they begin with the word “may,” the Essential Duties and Responsibilities described above are “essential functions” of the job, as defined by the Americans with Disabilities Act.

HHMI is an Equal Opportunity Employer

Primary Work Address: 4000 Jones Bridge Road, Chevy Chase, MD, 20815

Current HHMI Employees, click here to apply via your Workday account.

HHMI is focused on supporting and moving science forward in a variety of different ways ranging from conducting basic biomedical research, empowering educators, inspiring students, developing the next generation of scientists – even stretching into film and media production.  Our Headquarters is in the greater Washington, DC metro area and is home to over 300 employees with expertise in investments, communications, digital production, biomedical sciences, and everything in between.  The work housed here supports and augments the groundbreaking research conducted in HHMI labs across the nation.  As HHMI scientists continue to push boundaries in laboratories and classrooms, you can be sure that your contributions while working here are making a difference.

Summary:

HHMI is widely recognized as an innovative national philanthropy, the world’s foremost medical research organization, a leader in science education and a top institutional investor.

HHMI has achieved its leadership role by aligning our mission with our vision, capitalizing on change, encouraging risk taking and fostering innovation. At HHMI, you are part of a creative and talented team with colleagues whose expertise ranges across a multitude of areas.

This position is for a highly motivated Project Coordinator who will work with HHMI’s Educational Media Group based at HHMI headquarters in Chevy Chase, MD. The Project Coordinator will work with the production team to oversee aspects of the workflow processes, such as: production and permission logs for resources published on the BioInteractive website; manage project calendars; track benchmarks; prepare, schedule, and track English content for Spanish translation; and support the work of content developers from idea to publication.

This is a time-limited position for one year.

Essential Duties and Responsibilities:

• Resource development management: Help manage the resource development process for a variety of digital media including web modules, films, and activities.  Responsibilities include:

  • Monitoring and tracking projects in development, including translations, using a project management system

  • Reviewing each project to ensure it adheres to publication guidelines, including accessibility requirements

  • Working closely with editorial project leads to provide support and communicate tasks and deadlines

  • Monitoring the editorial and publishing documentation (project summary, production and permission logs, accessibility, etc.) for both English and Spanish BioInteractive resources

  • Organizing meetings

  • Gathering and analyzing information

  • Corresponding with vendors and collaborators

  • Creative solutions for new task management and workflow processes

• Assist with resource accessibility updates and compliance.

• Track deliverables from developers and other vendors and communicate with editorial content leads.

• Code invoices from developers and other vendors.

• Prepare documents to be translated from English to Spanish, including communicating with editors and translators.

Qualifications

  Education

• High school diploma

  Experience 

• Minimum of four years of experience in the coordination and management of projects such as media resources and websites or equivalent combination of education and experience.

• Completing documentation such as forms, logs, spreadsheets, and invoices

• Tracking expenses

• Working in Microsoft Office and Google Suite

• Working with project tracking software such as Trello.

• Working on a team with diverse backgrounds and roles, such as developers, designers, editors, and/or filmmakers

• Familiarity with accessibility compliance (WCAG ). Formatting/tagging documents for accessibility is a plus

• Data entry in an online platform is a plus

  Skills and Abilities:

• Excellent communication skills

• Strong project coordination and management skills

• Ability to work on multiple projects and with many different individuals at once.

• Strong attention to detail.

• Bi-lingual in English and Spanish preferred, but not required.

Physical Requirements:

Remaining in a normal seated or standing position for extended periods of time; reaching and grasping by extending hand(s) or arm(s); dexterity to manipulate objects with fingers, for

example using a keyboard; communication skills using the spoken word; ability to see and hear within normal parameters; ability to move about workspace. The position requires mobility, including the ability to move materials weighing up to several pounds (such as a laptop computer or tablet).

Persons with disabilities may be able to perform the essential duties of this position with reasonable accommodation. Requests for reasonable accommodation will be evaluated on an individual basis.

Please Note:

This job description sets forth the job’s principal duties, responsibilities, and requirements; it should not be construed as an exhaustive statement, however.  Unless they begin with the word “may,” the Essential Duties and Responsibilities described above are “essential functions” of the job, as defined by the Americans with Disabilities Act.

HHMI is an Equal Opportunity Employer