Project Coordinator - Arts & Sciences

Position Summary
The Office of the Dean of Arts & Sciences (A&S) is looking for a motivated individual with an organized and analytical mindset who enjoys a dynamic and collaborative environment to serve as a Project Administrator for the successful implementation of signature initiatives related to the A&S strategic plan. The Project Administrator reports to the Project Manager for Strategic Initiatives and provides critical project coordination and administrative support, including planning and logistics, organizing events, developing programs, and tracking the progress of implementation efforts.
***This is a three-year, time-limited position.***

Job Description

This position requires the ability to travel to various on- and off-campus locations.

Primary Duties & Responsibilities

Execution of Implementation Plan for Signature Initiatives

• Work with the Project Manager to refine and update implementation plans, including identifying appropriate metrics and outcomes.
• Create long- and short-term work plans, including setting targets for milestones and deadlines.
• Track, document, and communicate progress in collaboration with the Project Manager.
• Identify data/information needs and appropriate sources.
• Prepare necessary background information and materials, research issues, and make proactive inquiries.
• Contribute to continuous quality improvement efforts and activities to facilitate the utilization of data for decision-making.

Project Coordination/Administration

• Coordinate implementation activities for signature initiatives, including communicating changes in scope and timelines.
• Collaborate with Project Manager to identify opportunities to coordinate and leverage efforts and resources.
• Serve as the primary contact for internal and external partners for payroll, logistics, etc.
• Assist with planning and execution of events, workshops, readings, meetings, etc.
• Provide support to committees and workgroups, including developing agendas, materials, and summaries.
• Maintain and update work plans and timelines.
• Prepare regular progress reports.
• Create and maintain comprehensive project documentation.
• Schedule meetings and events.
• May supervise students.
• Delegate/assign tasks as appropriate.

Perform other duties as assigned.

Preferred Qualifications

• Master’s degree and two years of experience in a research/evaluation setting. 
• Prior experience in designing and managing projects.
• Experience in the development and/or implementation of strategic plans.
• Strong project management and organizational skills.
• Ability to meaningfully engage stakeholders and build relationships.
• Experience with project management tools and applications.
• Strong interpersonal and communication (oral and written) skills.
• Demonstrated ability to work effectively with diverse groups, including faculty, staff, and vendors.
• Strong analytical skills and the ability to think strategically and programmatically.
• Ability to work independently and exercise outstanding judgment.
• Demonstrated ability to handle multiple tasks in a complex organizational environment.
• Effective attention to detail.
• Demonstrated ability in using Microsoft Office Suite (e.g., Word, PowerPoint, Excel).

Required Qualifications

Bachelors’ degree with three years related experience or Master’s and one year of related experience.

Grade
G10

Salary Range
$47,300.00 - $78,200.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected]  or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement
Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at https://hr.wustl.edu/benefits/ to view a summary of benefits.

EEO/AA Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

Applicant Instructions
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