Project Associate, Campus Design and Facility Development (CDFD)

Updated: about 2 months ago
Location: Pittsburgh, PENNSYLVANIA

Project Associate, Campus Design and Facility Development (CDFD) -2015904



Campus Design and Facility Development (CDFD) at Carnegie Mellon leads all aspects of the planning, acquisition, leasing, design, construction, and renovation of university facilities. We support the University community by designing, constructing and acquiring high quality, innovative and efficient spaces that foster the teaching, learning and research goals of Carnegie Mellon’s students, faculty and staff.

We are seeking a positive, detail oriented Project Associate to be a member of the CDFD team. In this role, you will be responsible for assisting the Director and the Project Managers with end-to-end management of capital projects for the university. You will conduct comprehensive research on project needs, integrating project functions within the framework of ongoing activities within the University, assist Project Managers and Directors when meeting with department customers to scope out and estimate projects. You will assist in all aspects of design and construction of multiple projects, preparing budgets, schedules, scopes of work, status reports. You will support management of assigned projects through the conceptual design, construction, bid and closeout phases.

Core responsibilities include:

  • Assisting project managers with end-to-end management of projects as assigned, through each phase including conceptual, design, construction, bid and close out phase and/or building commissioning process. Assist in the flow of work for a project, including estimating time, budget, supplies and personnel required to complete the project. Assist in the project closing and turnover to facilities process, making sure that the accurate training has been scheduled and that all the record documents, and O&M manuals are turned over at the end of the job. Ensure that a set of record (as-built) drawings is prepared and it turned over to the University by the design consultant at the end of the project and that this set of drawings is incorporated into the central file maintained by FP&C
  • Assisting project manager and department business group to initiate and review the project financial and legal paperwork including project estimates, scope approvals and modifications; purchase orders, contracts, pay applications and invoices, and change orders. Responding to RFI’s, reviewing submittals and reviewing all required project management paperwork
  • Assisting department leadership and PM’s to manage various project procurement processes including consultant selection, bidding processes, fee, and contract negotiation
  • In conjunction with the Project Manager, inputting the data to track the flow of work for a project, including scheduling, and project achievements and critical path items. Analyzing, reporting and managing data on scope, schedule, budget, changes and approvals in the University’s project management information system
  • Joining and documenting meetings with Directors or Project Managers with customers to establish project scope, review estimates, communicate project status/progress, work out mutual problems or concerns. Notifying occupants of the areas which will be affected by the project and making advance arrangements to ensure access availability to all spaces needed for the construction activities.
  • Other duties as assigned


  • Bachelor's degree in a related field required. Master's degree in design, architecture or construction administration preferred
  • 1-3 years of related experience required
  • Prior experience in construction, design, urban planning/design, policy management, or public outreach preferred

Flexibility, excellence, and accountability are vital qualities within CDFD. Additionally, inclusion, collaboration and cultural sensitivity are valued proficiencies at CMU. Therefore, we are in search of a team member who is able to effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

You should demonstrate:

  • A strong focus on customer service
  • Excellent interpersonal skills
  • Proven ability to work independently with minimal supervision as well as collaboratively as part of a team
  • Proven organization and planning skills
  • Strong problem solving skills

Are you interested in this dynamic position with us? Please apply.


  • Background check

More Information:

Please visit “Why Carnegie Mellon ” to learn more about becoming part of an institution inspiring innovations that change the world.

A listing of our employee benefits is available at: .

Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran.

Statement of Assurance: .


Job Function
: Project / Program Management 
Primary Location
: United States-Pennsylvania-Pittsburgh 
Time Type: Full Time 
Minimum Education Level: Bachelor's Degree 

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