Project Assistant for Online Courses

Job Posting Title:

Project Assistant for Online Courses

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Hiring Department:

College of Liberal Arts

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until Aug 31, 2025

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Liberal Arts Instructional Technology Services (LAITS) is seeking a highly-skilled and motivated professional to assist with the operations of a unique service department dedicated to creating, maintaining, innovating, and promoting educational technology and online learning within the College of Liberal Arts at The University of Texas. 

This fixed-term position is expected to be funded until 08/31/2025. 

This position provides life/work balance with a 40-hour, typical work week. Some teleworking is available for this position, but an on-campus presence is required. Must be authorized to work in the United States on a full-time basis for any employer without sponsorship. 

Join Liberal Arts Instructional Technology Services (https://liberalarts.utexas.edu/laits/ ), a unique service department dedicated to creating, maintaining, and promoting educational technology and online learning within the College of Liberal Arts at The University of Texas at Austin. 

UT Austin offers a competitive benefits package (https://hr.utexas.edu/prospective ) that includes:  

• 100% employer-paid basic medical coverage for employee  

• Optional medical insurance for employee’s dependents - up to 50% employer-paid  

• Optional dental, vision, and term life insurance for employees and dependents  

• Paid holiday time off each year; state legislature determines the number of holidays  

• 12 days of paid vacation time off per year for new employees  

• 12 days of paid sick leave per year  

• Employer contribution to Teacher Retirement System (TRS)  

• Staff Tuition Assistance Program  

• Access to Recreation & Health Facilities  

• Flexible Work Arrangements  

Purpose

This position is an integral part of a course development and studio production team that supports and maintains online and hybrid courses across the University in a variety of colleges and departments.  As a part of the Liberals Arts Instructional Technology Services (LAITS) Online Course Team, this role collaborates across a campus-wide set of teams, both within LAITS and outside. We work in close partnership with graphic designers, video and audio production specialists, and software developers to execute the instructional vision of our faculty. This role assists in supporting a portfolio of dozens of courses employing a variety of production, student interaction, and assessment models.  

Responsibilities

• Assist in deployment of various online educational projects, including: software development, audio/video production, and other content acquisition and production. Assist with developing and managing online courses. 

• Assist project teams in developing, managing, and deploying complex projects. Assist in assigning individual responsibilities, developing project schedules, and acquiring needed media and resources. 

• Participate in simultaneous projects by working with faculty and staff members to meet project goals, balance project requirements, and meet deadlines. 

• Perform routine and non-routine tasks for studio and classroom-based audio/video production, and reporting project and team status to various stakeholders. 

• Participate in requirement and design reviews and software testing, comply with change control procedures, and abide by established internal review processes and technical standards. 

• Assist in development of training, documents, and materials. Work with administrative staff to diligently abide by university practices. 

• Assist in cultivating robust and sustainable working relationships between technology, media, content, and academic teams to help foster an environment of cross-functional collaboration and teamwork. 

• Assist in management of outsourced work where applicable. 

Required Qualifications

• High school graduation or GED. Three years of experience with clerical functions. One year of experience at the senior office assistant level.  

• Ability to work with precision and attention to detail on multiple projects concurrently, under pressure of rigid deadlines and time limitations.   

• Excellent verbal and written communication skills used with cross-functional teams to deliver information in a concise, understandable manner.   

• Ability to multitask and manage competing priorities in an environment with frequent interruptions. 

• Ability to follow directions, learn new processes, and work proactively with minimal supervision.  

• Experience working with computers, audio/video media, and electronic presentation tools. Competency with Microsoft Word, Microsoft Excel, and Microsoft Outlook software applications. 

• Professional demeanor. 

• Punctuality 

Relevant education and experience may be substituted as appropriate.  

Preferred Qualifications

• Bachelor’s Degree. 

• Professional experience at The University of Texas at Austin as an undergraduate student employee during the 2023-2024 academic year. 

• Experience using the UT Canvas cloud-hosted learning management system. 

• Experience working with cross-functional teams. 

• Experience with usability testing. 

• Experience relevant to digital media production.
   

Salary Range

$44,000

Working Conditions

• May work around standard office conditions.    

• Repetitive use of a keyboard at a workstation.   

• Will work on multiple projects concurrently, under pressure of rigid deadlines and time limitations.    

• Overtime, evening, weekend, and holiday work may be required to meet project deadlines.    

• Work location is on the main UT campus.   

Work Shift

• Overtime, evening, weekend, and holiday work may be required as needs demand. 

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.