Project and Event Coordinator, School of Design and Creative Technologies

Job Posting Title:

Project and Event Coordinator, School of Design and Creative Technologies

----

Hiring Department:

School of Design and Creative Technologies

----

Position Open To:

All Applicants

----

Weekly Scheduled Hours:

40

----

FLSA Status:

Exempt

----

Earliest Start Date:

Immediately

----

Position Duration:

Expected to Continue

----

Location:

UT MAIN CAMPUS

----

Job Details:

General Notes

Join our dynamic team of faculty, staff, and students who are re-imagining the future of design and creative technologies. The Project and Events Coordinator will organize and execute various public events that showcase groundbreaking faculty and student work.

This role will support the organization of all the School of Design and Creativity Technologies (SDCT) events, including speaker series, career, showcase and events such as Tower tumble. Duties will be split between general project management (planning, scheduling, stakeholder management, logistics, etc.), and some technical support of events (projection, video, lighting, and audio technology). The Ideal candidate will have a sensibility around experience design details that make events “ours.”

Benefits package:

• 100% employer-paid basic medical coverage

• Retirement contributions

• Paid vacation and sick time 

• Paid holidays 

This job description may not include of all assigned duties, responsibilities, or aspects of the job described. Even if you don't qualify or have specific experience in every facet of this role, we encourage you to apply for any role you're personally interested in and excited to drive positive change at the College of Fine Arts.

This position is on-campus only due to the site-specific responsibilities and not eligible for a remote or hybrid work arrangement.

Purpose

To manage events occurring throughout the year that support strategic goals of the School of Design and Creative Technologies. This includes management of equipment, short-term personnel, budget and communication associated with these events.

Responsibilities

• Project Management: Lead project management for all events, including monthly speaker series, half yearly showcases and semester career events.

• Equipment Management: Manage equipment use and scheduling for video, audio, lighting, projection projects. Including rentals as needed for specific events.

• Internal Communication: Coordinate collaboration between the Department of Arts and Entertainment Technologies and Department of Design; and any other department SDCT is working with. Become a trusted liaison for events between the departments.

• Scheduling and Budget: Create master schedules and budgets for each individual event as well as yearly projection for the events.

• Short-Term Staff Management: Supervise student and professional labor. Including sourcing temporary labor as needed for each event.

• Branding Support: Work closely with communication manager to maintain brand guidelines for UT and SDCT for each event.

Required Qualifications

• Bachelor’s Degree

• 2+ years in event and project management experience

• Required Core Competencies:

  o   Effective Communications

  o   Strategic Planning

  o   Initiative

  o   Managing Multiple Priorities

  o   Basic Business Acumen

Preferred Qualifications

• Working knowledge of University of Texas systems

• Working familiarity with event management software.

• Demonstrated creativity in crafting internal and external events.

• Demonstrated understanding of attendees’ needs.

• Demonstrated ability to delegate tasks and organize a team.

• Demonstrated ability to communicate and negotiate with external vendors and service providers.

Salary

$55,000+ depending on qualifications

Working Conditions

• This is an on-campus only position and is not eligible for remote work.

• Use of manual dexterity.

• Repetitive use of a computer and keyboard.

• Lifting/carrying items up to 50 pounds.

Work Shift

• Standard M-F, Daytime business hours, typically 8am-5pm

• Events in the evening will require late hours

Required Materials

• Resume / CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above

----

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

----

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

----

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

----

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

----

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

----

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

----

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

----

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.