Project Administrator

Updated: about 10 hours ago
Location: Cambridge, MASSACHUSETTS

Working at MIT offers opportunities, an environment, a culture – and benefits – that just aren’t found together anywhere else. If you’re curious, motivated, want to be part of a unique community, and help shape the future – then take a look at this opportunity.

Information on MIT’s COVID-19 vaccination requirement can be found at the bottom of this posting.

PROJECT ADMINISTRATOR, Koch Institute (KI) for Integrative Cancer Research, to implement operational and administrative activities and provide project support for three KI Executive Director's Office (EDO) functional areas--collaborative programs and industry relations, communications, and public outreach. Responsibilities include coordinating, planning, preparing, and implementing a range of events (e.g., scheduling, room reservations, invitations, preparing materials, collaborating on event promotion, menus/catering, meeting set-up/breakdown, and AV); working with the EDO on updating weekly/monthly project schedules and ensuring adequate coordination and resources are available; coordinating and implementing KI community programs/activities, including travel and special fellowships, seminars, and other internal programs; developing and maintaining systems/processes to ensure smooth project operations, including creating and implementing a process for updating faculty bios, writing and editing as needed; creating processes/tools to track EDO event/meeting details and expenses; organizing and archiving press clippings; keeping current on KI faculty research/news; serving as resource for information on office systems, programs, and finances and as liaison to various KI and MIT offices; and other duties as assigned.  Will also provide some administrative support for the executive director, e.g., scheduling, coordinating activities, and logistical support for appointments/meetings. 

Job Requirements
REQUIRED:  bachelor’s degree; three years’ administrative, operations, and/or project/program management experience; proactive approach to projects and problem-solving; excellent interpersonal, written, and oral communication skills; meticulous attention to detail and accuracy; discretion with confidential information; proficiency with Mac OS, Microsoft Office, and Adobe Creative Suite; and willingness to learn new applications as necessary.  Must be able to anticipate, prioritize, organize, and manage multiple projects simultaneously despite frequent interruptions and deadline pressures; and work independently and as part of a team.  PREFERRED: interest in cancer research.  Job #30249-8

Salary range: $75,000 - 85,000 


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