Project Administrator II

Job Title

Project Administrator II

Agency

Texas A&M University

Department

Sponsored Research Services

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents and identities are vital to accomplishing our mission and living our core values .

Who We Are

Sponsored Research Services (SRS) is a consortium of research administrators supporting Texas A&M University System members. We provide efficient and superior research administration services to members of The Texas A&M University System in Brazos County, Galveston and Qatar. SRS teams work with stakeholders to provide expertise and assistance with proposal submissions, in negotiation of external contracts, and in project administration throughout the life of the award. To learn more, visit https://vpr.tamu.edu/division-units/sponsored-research-services .

What We Want

SRS is seeking a Project Administrator II who will independently coordinate non-routine administrative and financial details between Texas A&M University, researchers, sponsors and administrative offices with an emphasis on post-award administration of sponsored research projects; and review and interpret award terms and conditions, cost sharing requirements, award budget, sponsor regulations, deliverable requirements and System policies. The successful candidate will enjoy working as part of a team in a fast-paced environment, providing exceptional customer service in a consultative manner, and will possess excellent communication skills. We seek to hire a candidate who will support our commitment to Inclusion, Diversity, Equity and Accountability (IDEA) as stated above. If the description sounds interesting to you, we invite you to apply to be considered for this opportunity to join our team.

What You Need To Know

Salary: Compensation will be commensurate to selected hire’s experience.

Cover Letter/ Resume: A cover letter and resume are strongly recommended, and contact information for three professional references. You may upload them on the application under the CV/Resume section.

 

Qualifications

Required Education and Experience:

• Bachelor’s degree or equivalent combination of education and experience.

• Two years of administrative experience in a higher education or business environment.

Required Knowledge, Skills, and Abilities:

• Excellent critical thinking and analytical capabilities with attention to detail and accuracy.

• Excellent verbal and written communication, organizational, interpersonal, proofreading and time management skills.

• Ability to apply problem-solving skills to complex problems, prioritize and manage multiple projects and meet deadlines.

• Knowledge of word processing and spreadsheet software.

Preferred Education and Experience:

• Bachelor’s degree in business administration or related field.

• Experience in sponsored research projects management and/or accounting.

• Experience within the A&M System or other university setting.

• Experience interpreting and monitoring compliance with federal regulations, including OMB Circulars and Code of Federal Regulations, as they pertain to sponsored research

Preferred Knowledge, Skills, and Abilities:

• Strong mathematical and comprehension skills.

• Advanced experience using Word, Excel and FAMIS, and/or Maestro. 

• Ability to work with people of diverse backgrounds.

Job Responsibilities

• Project Coordination - Independently serves as the point of contact for faculty, sponsors and department administrators on a portfolio non-standard or complex projects. Works to determine solutions to issues associated with sponsored projects. Coordinates complex administrative and financial details with researchers, department heads, deans and other university staff with an emphasis on post-award administration of sponsored projects.  Interprets/communicates award documents, sponsor regulations, federal, and state laws/regulations, System policies and member rules for/to researches and departmental staff. Contacts sponsors for revisions and approvals, which include budget revisions, compliance issues, change of Principal Investigator, time extensions, additional funds requests, etc.

• Financial Review, Approval & Reporting - Approves financial commitments for compliance to sponsor guidelines on behalf of the member. Researches regulations to provide financial and regulatory guidance on non-standard or complex issues to researchers, departments and administrative offices. Provides financial data, as requested, to researchers, departments, members, sponsors and auditors. Monitors cost sharing committed to sponsor. 

• Award Establishment & Monitoring - Prepares documentation and enters award terms and other financial information into the A&M System accounting and research administration systems which includes budget, revenue, billing requirements, Facilities and Administrative cost rates, cost-sharing commitments, compliance regulations and reporting requirements.

• Financial Close-out - Initiates financial close-out of sponsored research projects according to sponsor guidelines. Performs other duties as assigned.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.