Programs Budget Specialist

North Carolina State University, United States

Updated: about 2 months ago
Location: Raleigh, NORTH CAROLINA
Deadline: ;

Posting Details
Job Posting Information


Posting Number PG193898SP
Internal Recruitment No
Working Title Programs Budget Specialist
Anticipated Hiring Range 53,000 - 55,000
Work Schedule Monday - Friday , 8:00 am -5:00 pm (additional work outside of standard hours may be required due to business needs)
Job Location Raleigh, NC
Department Study Abroad
About the Department
The Study Abroad Office is a unit within the NC State Office of Global Engagement, which supports the University’s overall mission of being locally responsive to the needs of our community while promoting globally engaged research, education, and economic development programs that address the grand challenges of our global society. The mission of the Study Abroad Office is to serve all North Carolina State University students by providing academically well-matched, immersive experiences abroad, with a commitment to safety and accessibility.
Essential Job Duties
As the Programs Budget Specialist you will be responsible for maintaining a designated portfolio of study abroad program budgets and managing all aspects of each program’s financial and operational components. The portfolio management will entail collaborating with faculty directors and Study Abroad program coordinators on program budget planning, pre-departure budget review, budget reconciliation, and hiring associated with each program. The portfolio will also maintain the operational components necessary for programming, vendor contracts, vendor set-up and payment, reconciling travel advances, university credit card, and faculty travel reimbursements.
In this role, you will engage in collaborative and communicative working relationships with the program coordinators and faculty within their portfolio of programs.
In order to be successful, you should have an understanding of NC State’s financial management systems and processes and knowledge of state travel policy concerning program operations. Furthermore you will need to maintain working relationships with counterparts in the Controller’s Office toward understanding changes in the travel policy and effectively communicating these policies to faculty and program coordinators.
Additionally, you will contribute to the annual Faculty Director Finance training sessions, which educate our faculty on budgeting, reimbursement policy, and their responsibilities once the program has concluded.
Other Responsibilities
In addition to maintaining program portfolios, you will will maintain office responsibilities such as student billing and insurance processing for all study abroad and student travel activities, study abroad fee enforcement, processing requisitions, SAR requests, payment gateway oversight through Nelnet, and will act as a liaison to the Cashier’s Office.
It is important that you be open to serving on office working groups as needed and assisting with other duties as assigned.

Qualifications


Minimum Experience/Education
High School Diploma or equivalency and one year of experience in accounting work; or equivalent combination of training and experience.
Other Required Qualifications
  • Introductory working knowledge of budgetary principles and accounting functions, accurate data management, strong organizational and time management skills, and adaptability in a dynamic work environment.
  • Excellent communication skills, professionalism, and cultural sensitivity to facilitate interactions with faculty/staff leading study abroad programs and international study abroad program vendors.
  • Willingness to collaborate with campus stakeholders and utilize flexibility while problem-solving unique financial aspects of Study Abroad processes.
  • Ability to learn and retain large amounts of information and adapt to a dynamic work environment.
  • Have accurate and proficient in organization skills, data entry, accounting functions, and time management.
  • Be adaptable in a dynamic work environment.
Preferred Qualifications
  • Basic knowledge of MS Excel, MS Word, and MS PowerPoint.
  • Previous experience working with students or in a customer service setting.
Required License or Certification
n/a
Valid NC Driver's License required No
Commercial Driver's License Required? No

Recruitment Dates and Special Instructions


Job Open Date 03/12/2024
Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.) 03/19/2024
Notice to Applicants
Please note that the work history on your resume, must also be included in your application.
Special Instructions
Please include a resume, cover letter and contact information for three professional references.

Position Details


Position Number 00046893
Position Type SHRA
Position Classification Band Title Accounting Technician
Position Classification Band Level Advanced
Position Classification Salary Range $31,200 - $59,049
Salary Grade Equivalency GN09
Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week) 1.0
Appointment 12 Month Recurring
Mandatory Designation - Adverse Weather Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events Non Mandatory - Emergency Event
Time Limited Position No
Time-Limited Appointment Length (if applicable)
Department Id 390301 - Study Abroad
AA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or [email protected] .
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

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