Program Specialist III

Updated: about 1 month ago
Location: College Station, TEXAS
Job Type: FullTime

Job Title

Program Specialist III


Texas A&M Engineering


Workforce Development

Proposed Minimum Salary


Job Location

College Station, Texas

Job Type


Job Description

The Program Specialist III, will assist the Associate Director of Workforce Development Conferences in day-to-day activities to help support, coordination, communication, and other conference efforts for Texas A&M Engineering and Texas A&M Engineering Experiment Station.


  • Assists with coordination efforts of conferences and symposia for engineering centers and departments.
  • Coordinates the scheduling and securing venue and logistical support for events.
  • Initiates and maintains and updates conference events using management system.
  • Forecasts and assists in calculating budgets for conferences and ensure conferences adhere to the budgets.
  • Establishes and maintain working relationships with vendors, venues, and stakeholders.
  • Develops, plans, and assists with web pages and updates, and as necessary, ensure they are in accordance with Texas A&M University policies.
  • Maintains and updates conference webpages in accordance with clients' needs.
  • Supports the preparation of annual reporting for conferences and events.
  • Consults with engineering centers and departments on coordination efforts of conferences and symposiums.
  • Performs other duties as assigned.

Required Education:

  • Bachelor’s degree in applicable field or equivalent combination of education and experience.

Required Experience:

  • Three years of related experience.

Preferred Experience:

  • Proven experience with large events and functions.
  • Experience with event management system.
  • Experience in higher education or non-profit communications.

Knowledge, Skills and Abilities:

  • Knowledge of Adobe Creative Suite and Microsoft Office Suite.
  • Familiarity with and willingness to stay current with social media applications.
  • Knowledge of standard proofreading.
  • Familiarity with or a willingness to learn about website builders and content management systems that accompanies conference management software.
  • Understand requirements and details of events and clients’ needs and wants.
  • Create, track and evaluate reports and metrics for events.
  • Assist with project elements within timelines and budgets.
  • Strong organizational skills to assist with events and deliverables.
  • Knowledge of word-processing, spreadsheet, and database software.
  • Ability to multi-task and work cooperatively with others.
  • Demonstrated attention to detail and ability to work independently.
  • Excellent administrative and organization skills with the ability to effectively coordinate a large variety of activities.
  • Strong customer service skills with the ability to resolve issues fairly, expediently, and cost-effectively.
  • Superior written and verbal communication skills adaptable to all types of audiences.
  • Excellent interpersonal and communication skills to cultivate relationships with a diverse population of students, staff, faculty, and other external partners.
  • Ability to function well in a complex institutional framework, have a high tolerance for ambiguity and flexibility, and be able to respond quickly and appropriately to changing circumstances.
  • Ability to prioritize, manage multiple projects, and meet deadlines.
  • Must be able to work with a high degree of independence.

Other Requirements:

  • Must be able to work some evenings and weekends.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.

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