Program Specialist III

Job Title

Program Specialist III

Agency

Texas A&M Engineering

Department

Workforce Development

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

The Program Specialist III, will assist the Associate Director of Workforce Development Conferences in day-to-day activities to help support, coordination, communication, and other conference efforts for Texas A&M Engineering and Texas A&M Engineering Experiment Station.

Responsibilities:

• Assists with coordination efforts of conferences and symposia for engineering centers and departments.
• Coordinates the scheduling and securing venue and logistical support for events.
• Initiates and maintains and updates conference events using management system.
• Forecasts and assists in calculating budgets for conferences and ensure conferences adhere to the budgets.
• Establishes and maintain working relationships with vendors, venues, and stakeholders.
• Develops, plans, and assists with web pages and updates, and as necessary, ensure they are in accordance with Texas A&M University policies.
• Maintains and updates conference webpages in accordance with clients' needs.
• Supports the preparation of annual reporting for conferences and events.
• Consults with engineering centers and departments on coordination efforts of conferences and symposiums.
• Performs other duties as assigned.

Required Education:

• Bachelor’s degree in applicable field or equivalent combination of education and experience.

Required Experience:

• Three years of related experience.

Preferred Experience:

• Proven experience with large events and functions.
• Experience with event management system.
• Experience in higher education or non-profit communications.

Knowledge, Skills and Abilities:

• Knowledge of Adobe Creative Suite and Microsoft Office Suite.
• Familiarity with and willingness to stay current with social media applications.
• Knowledge of standard proofreading.
• Familiarity with or a willingness to learn about website builders and content management systems that accompanies conference management software.
• Understand requirements and details of events and clients’ needs and wants.
• Create, track and evaluate reports and metrics for events.
• Assist with project elements within timelines and budgets.
• Strong organizational skills to assist with events and deliverables.
• Knowledge of word-processing, spreadsheet, and database software.
• Ability to multi-task and work cooperatively with others.
• Demonstrated attention to detail and ability to work independently.
• Excellent administrative and organization skills with the ability to effectively coordinate a large variety of activities.
• Strong customer service skills with the ability to resolve issues fairly, expediently, and cost-effectively.
• Superior written and verbal communication skills adaptable to all types of audiences.
• Excellent interpersonal and communication skills to cultivate relationships with a diverse population of students, staff, faculty, and other external partners.
• Ability to function well in a complex institutional framework, have a high tolerance for ambiguity and flexibility, and be able to respond quickly and appropriately to changing circumstances.
• Ability to prioritize, manage multiple projects, and meet deadlines.
• Must be able to work with a high degree of independence.

Other Requirements:

• Must be able to work some evenings and weekends.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.