Program Specialist II

Updated: about 1 month ago
Location: College Station, TEXAS
Job Type: FullTime

Job Title

Program Specialist II


Texas A&M Engineering


Workforce Development

Proposed Minimum Salary


Job Location

College Station, Texas

Job Type


Job Description

This position will assist the Associate Director of Workforce for Conferences in day-to-day activities to help support coordination, communication and other conference efforts for Texas A&M Engineering and Texas A&M Engineering Experiment Station.


  • Provides support with planning and coordination efforts of conferences and symposia and to facilitate program goals for engineering centers and departments.

  • Maintain working relationships with vendors, venues and stakeholders.

  • Assists with coordination of webpages and updates, as necessary, to ensure all are in accordance with Texas A&M University policies.

  • Maintains and updates conference webpages in accordance with clients’ needs.

  • Maintains and updates conference events using event management software.

  • Assists in annual reporting for conferences and events.

  • Assists in calculating budgets for conferences and ensure conferences adhere to the budgets.

  • Assist in scheduling and securing venue and logistical support for events.

  • Create, track and evaluate reports and metrics for events.

  • Assist with project elements within timelines and budgets.

  • Performs other duties as assigned.

Required Education:

  • Bachelor’s degree in applicable field or equivalent combination of education and experience.

Required Experience:

  • Two years of related experience.

Preferred Experience:

  • Proven experience with large events and functions.

  • Experience using event management software.

  • Experience in higher education or non-profit event/conference planning.

  • Prior experience working with federal agencies.

Knowledge, Skills and Abilities:

  • Knowledge of Adobe Creative Suite and Microsoft Office Suite.

  • Familiarity with and willingness to stay current with social media applications.

  • Knowledge of standard proofreading.

  • Familiarity with or a willingness to learn about website builders and content management systems that accompanies conference management software.

  • Understand requirements and details of events and clients’ needs and wants.

  • Create, track and evaluate reports and metrics for events.

  • Assist with project elements within timelines and budgets.

  • Strong organizational skills to assist with events and deliverables.

  • Knowledge of word-processing, spreadsheet, and database software Ability to multi-task and work cooperatively with others.

  • Demonstrated attention to detail and ability to work independently.

  • Excellent administrative and organization skills with the ability to effectively coordinate a large variety of activities.

  • Strong customer service skills with the ability to resolve issues fairly, expediently, and cost-effectively.

  • Superior written and verbal communication skills adaptable to all types of audiences.

  • Excellent interpersonal and communication skills to cultivate relationships with a diverse population of students, staff, faculty, and other external partners.

  • Ability to function well in a complex institutional framework, have a high tolerance for ambiguity and flexibility, and be able to respond quickly and appropriately to changing circumstances.

  • Ability to prioritize, manage multiple projects, and meet deadlines.

  • Must be able to work with a high degree of independence.

Other Requirements:

  • Must be able to work some evenings and weekends.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.

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