Program Specialist II

Updated: about 1 month ago
Location: College Station, TEXAS
Job Type: FullTime

Job Title

Program Specialist II

Agency

Texas A&M Engineering

Department

Workforce Development

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

This position will assist the Associate Director of Workforce for Conferences in day-to-day activities to help support coordination, communication and other conference efforts for Texas A&M Engineering and Texas A&M Engineering Experiment Station.

Responsibilities:

  • Provides support with planning and coordination efforts of conferences and symposia and to facilitate program goals for engineering centers and departments.

  • Maintain working relationships with vendors, venues and stakeholders.

  • Assists with coordination of webpages and updates, as necessary, to ensure all are in accordance with Texas A&M University policies.

  • Maintains and updates conference webpages in accordance with clients’ needs.

  • Maintains and updates conference events using event management software.

  • Assists in annual reporting for conferences and events.

  • Assists in calculating budgets for conferences and ensure conferences adhere to the budgets.

  • Assist in scheduling and securing venue and logistical support for events.

  • Create, track and evaluate reports and metrics for events.

  • Assist with project elements within timelines and budgets.

  • Performs other duties as assigned.

Required Education:

  • Bachelor’s degree in applicable field or equivalent combination of education and experience.

Required Experience:

  • Two years of related experience.

Preferred Experience:

  • Proven experience with large events and functions.

  • Experience using event management software.

  • Experience in higher education or non-profit event/conference planning.

  • Prior experience working with federal agencies.

Knowledge, Skills and Abilities:

  • Knowledge of Adobe Creative Suite and Microsoft Office Suite.

  • Familiarity with and willingness to stay current with social media applications.

  • Knowledge of standard proofreading.

  • Familiarity with or a willingness to learn about website builders and content management systems that accompanies conference management software.

  • Understand requirements and details of events and clients’ needs and wants.

  • Create, track and evaluate reports and metrics for events.

  • Assist with project elements within timelines and budgets.

  • Strong organizational skills to assist with events and deliverables.

  • Knowledge of word-processing, spreadsheet, and database software Ability to multi-task and work cooperatively with others.

  • Demonstrated attention to detail and ability to work independently.

  • Excellent administrative and organization skills with the ability to effectively coordinate a large variety of activities.

  • Strong customer service skills with the ability to resolve issues fairly, expediently, and cost-effectively.

  • Superior written and verbal communication skills adaptable to all types of audiences.

  • Excellent interpersonal and communication skills to cultivate relationships with a diverse population of students, staff, faculty, and other external partners.

  • Ability to function well in a complex institutional framework, have a high tolerance for ambiguity and flexibility, and be able to respond quickly and appropriately to changing circumstances.

  • Ability to prioritize, manage multiple projects, and meet deadlines.

  • Must be able to work with a high degree of independence.

Other Requirements:

  • Must be able to work some evenings and weekends.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.


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