Program Specialist I - Event Venues

Job Title

Program Specialist I - Event Venues

Agency

Texas A&M Engineering

Department

Events and Donor Relations

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

This position is a member of Texas A&M Engineering's marketing and communications team and is assigned to the Office of Alumni Relations and Events. This position is responsible for managing event facilities; planning, implementing and executing special events, programs and presentations for the Texas A&M Engineering Experiment Station and the College of Engineering; maintaining the facility reservation system; and supporting departmental and donor/alumni related events as necessary. Position will require attendance at weekend and evening events.

Responsibilities:

• Plan, implement and execute special events, programs and presentations for the Texas A&M Engineering Experiment Station and the College of Engineering; supervise, direct and coordinate event personnel and vendors, and provide post-event analysis, budget summaries and participation feedback
• Oversee engineering event facilities at Zachry Engineering Education Complex and Center for Infrastructure Renew (CIR) at the RELLIS Campus; review and approve reservation requests; coordinate facility access, custodial needs, technology usage and furniture arrangements; evaluate and maintain facility conditions; analyze and report reservation data.
• Support and work within with events management system
• Serve as the main point of contact and oversee the planning and detailing of private events as it pertains to the venue.
• Create and maintain event orders with client specific details such as floorplans and outside rentals
• Provide guidance to clients on vendor rentals and logistics as needed with regards to each specific event.
• Coordinate and oversee day of event plans, keeping in line with standard operating procedures while addressing any client concerns
• Assist and support the Facilities Team with knowledge of upcoming reservations
• Open and prep event space according to event order
• Ensure setup and logistics are correct with respect to client needs
• Support departmental and donor/alumni relations events, as necessary.
• Other duties as assigned.

Required Education:

• Bachelor’s degree in applicable field or equivalent combination of education and experience.

Required Experience:

• No prior experience required.

Preferred Experience:

• Administrative experience.
• Experience with planning, implementing and executing events.
• Adobe Suite experience helpful, but not required.

Knowledge, Skills and Abilities:

• Excellent oral and written communication skills and organizational skills.
• Ability to handle multiple tasks and works in a past-paced, deadline-oriented environment.
• Ability to learn online reservation system, track numerous details, employ critical thinking, adapt quickly and use creative problem-solving skills.

Physical Requirements:

• Light Work: Exerting up to 20 pounds of force frequently lifting or carrying of objects weighing up to 10 pounds; requires a good deal of walking or standing.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.