Program Specialist 2, Development Alumni Relations, Vancouver Campus

Updated: 3 months ago
Location: Vancouver, WASHINGTON
Job Type: FullTime

Available Title(s):

107I-YN_CS_NPS - Program Specialist 2

Business Title:

Program Specialist 2, Development Alumni Relations, Vancouver Campus

Employee Type:


Time Type:

Full time

Position Term:

12 Month

Position Details:

Program Specialist 2, Development Alumni Relations, Vancouver Campus

Strong skills needed in processing financial transactions, donor gifts, travel

reimbursements and more. Join a wonderful team focused on engaging the community and Cougar alums in the foundational success of WSU Vancouver!

Summary of Duties

The Development and Alumni Relations Specialist is responsible for planning, coordinating, and reporting within the WSU Vancouver Office of Development and Alumni Relations. In this role, the Specialist supports the Director/Associate Vice President of Development who works with academic and/or campus leaders, system leaders, volunteers, and other development teams on philanthropic activities. The Specialist also works closely with the Director/AVP to coordinate workflow and handle special projects.

The Specialist provides oversight of day-to-day operations, including administrative functions for the WSU Vancouver Development and Alumni Relations office. 

The Specialist, under general direction, performs work using knowledge and experience specific to the WSU Foundation, WSU Vancouver, and WSU Constituency-based development programs. The Specialist may also act on behalf of the unit to perform duties consistent with the units’ responsibilities. The Specialist will communicate with donors and alumni regarding current and potential gifts, endowment agreements, gift planning documents, non-cash gifts and other information, including confidential gift information. The Specialist provides technical support to the development officers on gift processing, receipts, and acknowledgements. 

The Specialist will be the main point of contact on funds involving donor gifts to help ensure donor gift intent. They will exercise independent judgement in interpreting and applying the rules, policies, and ethics of professional fundraising activities. Independently advises and recommends courses of action in development and support staff, donors, friends, and alumni regarding program content, policies, procedures, and activities. This position has extensive involvement with staff, donors, friends, alumni, foundation and corporation representatives and coordinates, assists, schedules and monitors fundraising activities to ensure consistency with overall development goals for WSU Vancouver. 

Will share in supervision and training of temporary workers and others who are providing staff support to the advancement (Foundation and Alumni Relations) unit. 

At all times, this position must demonstrate a high level of confidentiality.

Required Qualifications

A Bachelor’s degree OR equivalent education/experience.

Additional Requirements

Two years of fiscal education/experience OR Previous experience performing accounting and financial tasks, including providing oversight and reconciliation of multiple accounts, completing journal entries, reimbursements, and credit card transaction reconciliations, and performing cash handling functions. 

    Two years of work experience in development/fundraising or equivalent education/experience.

    Preferred Qualifications

    Experience in higher education or similar complex organization. 
    Previous coordination and project management responsibilities, including demonstrated ability to create, initiate, strategize, and organize activities, events, or programs. 
    A valid driver’s license.

    Essential Duties

    30% Financial Duties

    25% General Office Duties

    20% Gift Acceptance, Stewardship and Direct Development Duties

    20% Alumni and Donor Engagement Duties

    Additional Information:


    Washington State University Vancouver

    Department Name:

    Development & Alumni, Vancouver Campus

    City, State, Zip:

    Vancouver, WA 98686

    Department Link:

    Work Location and Schedule: 

    This position is not eligible for remote/hybrid work assignments.

    Monthly Salary:

    $3,401/month-$3,650/month ($40,812/year-$43,800/year) Range R042.

    The full range of this classification is $3,401 to $4,541/month, Step A-M. Successful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28.


    WSU offers full-time employees a competitive benefits package including up to 49 days off per year through paid holidays/sick leave/annual leave, a choice of retirement plans, medical/dental/vision, basic life and long-term disability insurance, and an employee tuition waiver program. 

    For information including a summary of benefits offered by WSU for classified staff visit:

    Find total compensation information here: .



    Posting Close Date:

    Applicants must submit their completed application by May 31, 2023, at 11:59 pm.

    Background Check

    This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need.  A background check will not be completed until an initial determination of qualification for employment has been made.

    Application Instructions

    Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements. Applicants are required to include contact information for professional references within the application.   

    External candidates, please upload all documents in the “Resume/CV” section of your application. 

    Internal candidates, please upload all documents in the “Resume/Cover Letter” section of your application.

    Applicants must attach the following documents to their online application:


    A cover letter

    A Statement on Contributions to Equity, Diversity, Inclusion and Belonging (see information and link below)


    Please include a statement on contributions to Equity, Diversity, Inclusion and Belonging. Provide examples from your past activities and experience as well as your future plans to advance equity, diversity, inclusion and belonging at WSU Vancouver. Include examples such as any of the following: Programming, events, and initiatives; Committee, council, or board service; Student and/or staff outreach, recruitment, and retention; Community engagement and volunteerism. WSU Vancouver's strategic plan embeds equity in all 5 goals, including a specific goal for equity, diversity, inclusion and belonging (Goal 4). Please see our Strategic Plan, Goal 4 for more information on what WSU Vancouver is doing in this space, .

    About WSU Vancouver 

    As one of six campuses in the Washington state University system, WSU Vancouver provides baccalaureate- and graduate-level education to benefit the people, communities and economy of Southwest Washington.  

    As the only public four-year educational institution in Southwest Washington, WSU Vancouver is dedicated to its land-grant tradition for openness, accessibility and service to people. WSU Vancouver enjoys extraordinary community support and is committed to developing areas of academic and research excellence that fulfill regional needs.  

    Situated on 351 scenic acres, WSU Vancouver is in the homelands of the Chinookan and Taidnapam peoples and the Cowlitz Indian Tribe. Employees and students alike value the beauty of campus.  

    Recognized by Insight Into Diversity magazine as a top college for diversity, WSU Vancouver is committed to advancing equity, diversity, inclusion and belonging in all that it does. 

    WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

    WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

    WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or .

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