Program Specialist 2 - CWTAP

Updated: 2 days ago
Location: Spokane, WASHINGTON
Deadline: ;

Posting Details
Posting Details

Working Title Program Specialist 2 - CWTAP
Posting Number 2021074CP

Position Information

Classification Title Program Specialist 2
Classification Code 107I
RCW Exemption Criteria No Exemption
EWU Position Number C99127
CUPA Code No Match
FLSA Non-Exempt
Bargaining Unit BU 1
% Full Time 100%
Salary / Wage Range CS - 42
Salary Information
$41,616 – $54,180
Anticipated Start Date Position is available now
Term of Appointment 12 months per year
Location Cheney Campus & Designated Spokane DCYF office(s)
County Spokane
Project Description
This position is 100% funded under a grant related to the Child Welfare Training and Advancement Program (CWTAP) in the School of Social Work.
Project Duration Annual Renewal
Background Check Yes - Both
Responsible HR User Vara Lyn Conrath
Responsible HR User Email address

Posting Text

Job Summary
The Child Welfare Training and Advancement Program (CWTAP) within the School of Social Work (SSW) and the College of Professional Programs at Eastern Washington University has an exciting opportunity for a Program Specialist 2-Project.The CWTAP is large grant funded program with a 25+ year history of successful renewal. The successful candidate for this position will be highly organized, personable, and a dedicated team player.
The Program Specialist 2-Project, under the general direction of the CWTAP Director will provide administrative support to the Director and the Faculty Field Instructors/Lecturers (FFI’s) who are stationed off-site at University Center Everett and practicum sites located at the Department of Children, Youth and Families (DCYF) Child Welfare Program offices. This position will share time between the Cheney campus and designated Spokane DCYF office(s). This position has extensive involvement with students, staff, faculty, grant partners and the public in carrying out program activities.
See Job Duties section for detailed description of the position’s responsibilities.
About Eastern Washington University
Eastern Washington University is a regional, comprehensive public university located in Cheney and Spokane, Washington, with programs offered throughout the state and online with an enrollment of over 12,000 students. Eastern is one of six state-funded four-year institutions of higher education in Washington reporting to its own Board of Trustees.
Eastern’s 300-acre main campus is located in Cheney, a community of 11,000 residents 16 miles southwest of the state’s second largest city, Spokane. Eastern also offers programs in downtown Spokane at the Brand new Catalyst building and on the Riverpoint Campus which is shared with Washington State University. Eastern also offers program throughout the state based on the needs of the community. Eastern offers an array of bachelor’s and master’s degrees and one applied doctorate in physical therapy. EWU offers 135 fields of study, 9 master’s degrees, 12 graduate certificates, 39 graduate programs, 1 educational specialist degree, and 1 applied doctorate to more than 10,000 enrolled students.
Diversity Statement
EWU does not discriminate in its programs and activities on the basis of race, color, creed, religion, national origin, citizenship or immigration status, sex, pregnancy, sexual orientation, gender identity/expression, genetic information, age, marital status, families with children, protected veteran or military status, HIV or hepatitis C, status as a mother breastfeeding her child, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability, as provided for and to the extent required by state and federal laws.
Conditions of Employment
  • This is a 100% classified staff position funded under a grant contract. Continuation of the position is contingent on availability of contract funding. · This grant has a decades-long history of successful grant renewal.
  • This position, during the course of university employment will be involved in the receipt of, or accountability for, university funds or other items of value; as well as the unsupervised access with the developmentally disabled, vulnerable adults or children under the age of 16. The offer of employment is contingent upon successful completion and passing of a background check prior to beginning employment.
  • All new employees must comply with EWU immunization Policy 602-02 and provide proof of immunity or vaccination to MMR and proof they are fully vaccinated against COVID-19 before beginning work at EWU. Waivers for the immunization requirements are available for medical or sincerely held religious beliefs.
  • This position is covered by the Washington Federation of State Employees’ Collective Bargaining Agreement.
    Additionally, candidates for this position must comply with DCYF immunization requirements and safety protocols.
  • This position will share time between the Cheney campus and designated Spokane DCYF office(s).
  • This position requires travel, the successful candidate must have transportation and a valid driver’s license.
Physical Demands
  • None anticipated.
  • Essential Functions Analysis forms (“EFA”) describe the physical and mental demands associated with our positions. You may access this document at the link provided below:
  • EFA for Program Specialist 2 Position
Pre-Placement Physical No
Hearing Test No
Medical Monitoring Post Hire No
Protective Equipment
  • University, local, regional and state mandates for public and personal protection should be followed as needed.
Required Qualifications
  • Associates Degree equivalent or higher or equivalent education/experience
  • Providing administrative support to a team;
  • Ability to track and manage numbers;
  • Working with diverse populations;
  • Project management skills to include: effective time management, critical thinking and information gathering;
  • Excellent oral and written communication skills;
  • Strong customer-service skills;
  • Ability to develop and maintain positive and effective working relationships among staff, faculty, students and other members of the DCYF and CWTAP community;
  • Proficient in Microsoft Office products (Outlook, Word, Excel, PowerPoint)
  • Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/ certification/registration.
  • Candidate must demonstrate interest, ability and/or experience promoting cultural competency, universal accessibility and/or diversity.
Preferred Qualifications
  • Knowledge of EWU systems, policies and procedures
  • Maintaining Websites and Cloud drives
  • Understanding of DCYF mission, roles and responsibilities.
  • Experience working in higher education or public child welfare
  • Experience working with government agencies, grants and contracts
  • Experience working with Ellucian Banner or other large and complex database systems
Other Skills and Abilities
  • Flexibility
  • Collaboration
  • Communication
  • Teamwork
  • Time Management
  • Attention to Detail
Work Schedule Type Regular
Work Schedule
Typically M-F 8am – 5pm, but may be required to work evenings and/or weekends to fulfill special projects for the needs of the program or the department and will follow the current WFSE contract.
Posting Date 11/02/2022
Open Until Further Notice Yes
Closing Date
Screening to Begin 11/16/22
Special Instructions to Applicants
It is strongly recommended that you print a copy of these instructions and the position posting before you begin to complete the online application, as the instructions will not be viewable once you begin the application process.
1. Attach a chronological resume including work experience, education, and applicable certifications which includes professional references.
2. Diversity Response – As an equal opportunity employer with a multicultural staff and student population, we are interested in how your qualifications prepare you to work with diverse faculty, staff, and student populations representing various cultures and backgrounds that may be different from your own. Please describe how you will apply an approach that is supportive to the diverse needs, including universal access, of our students, faculty, staff, and the public.
Application Types Accepted Application

Job Duties

% of Time 60
Responsibility / Duty
General Responsibilities:
  • Provide general administrative support to the Director and FFI’s in supporting their needs within the program;
  • Create and maintain electronic documents and files, and hard copy filing systems;
  • Compose correspondence, reports, and printed materials related to the CWTAP, edit materials for content accuracy, appearance, readability and style;
  • Organize conferences, events, statewide meetings, and program-specific meetings;
  • Provide support for meetings including agenda preparation, note taking, and preparation and dissemination of confidential documents;
  • Travel to meetings, conferences, and program sites;
  • Coordinate with FFI’s on syllabi, and assist in scheduling educational seminars, practicum, meetings, etc.
  • Act as confidential liaison on behalf of Director;
  • Act as liaison to staff, faculty, and administration at other agencies/institutions, including representatives of DCYF, and officials from partner organizations;
  • Respond to questions from students, DCYF staff and the general public regarding CWTAP and understand when and where to refer;
  • Represent the program at university, DCYF and public functions;
  • Communicate all problems and concerns to the CWTAP Director for appropriate action;
  • Other projects and duties as assigned.
Essential Function Indicator Yes
% of Time 20
Responsibility / Duty
Student Recruitment and Admissions:
  • Working with Director develop and maintain annual recruitment plan and schedule;
  • Communicate with SSW to monitor admissions schedule and deadlines;
  • Organize and attend CWTAP information sessions and recruitment events for prospective students, maintain list of interested applicants;
  • Assist FFI’s with recruitment efforts and events;
  • Develop recruitment materials designed to inform and recruit student participants;
  • Collect prospective student application materials and monitor for missing or incomplete information, work with DCYF to process background checks.
  • Schedule student panel interviews and coordinate participant agreement signing, forward collected application materials and contractual documents to Fiscal Specialist.
Essential Function Indicator Yes
% of Time 5
Responsibility / Duty
Technology Support for CWTAP:
  • Provide support to students, staff, and faculty related to the use of technology within CWTAP including Microsoft Office products, e-mail, use of Internet, EagleNet, Canvas, Navigate, IPT and potential others;
  • Update and maintain CWTAP website;
  • Update and maintain CWTAP Canvas site;
  • Maintain CWTAP shared information sources (cloud drives, etc.)
Essential Function Indicator Yes
% of Time 15
Responsibility / Duty
Fiscal Support and Backup:
  • Maintain student matriculation reports and monitor student matriculation to ensure student maintains “in good standing” status as required by program (primary);
  • Prepare quarterly registration charts for Fiscal Specialist (primary);
  • Distribute and collect Quarterly Verification Forms (QVFs) from students (primary);
  • Prepare quarterly student tuition disbursements;
  • Arrange CWTAP travel and process travel reimbursements for Director, FFI’s, staff, and students;
  • Purchasing duties that include reconciliation of CWTAP “Pro Card” (credit card) monthly for any expenses incurred.
Essential Function Indicator Yes

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