Program Representative 2

Oregon State University, United States

Updated: 1 day ago
Location: Corvallis, OREGON
Deadline: 11 Jun 2024

Position Details
Position Information


Department College of Ag Admin (AGA)
Classification Title Program Representative 2
Job Title Program Representative 2
Appointment Type Classified Staff
Job Location Corvallis
Benefits Eligible Full-Time, benefits eligible
Remote or Hybrid option? Yes
Employment Category Regular
Job Summary
This recruitment will be used to fill one full-time Program Representative 2 position for the College of Agricultural Sciences at Oregon State University (OSU).

The Program Representative 2 will assist in the external research development endeavors of the College of Agricultural Sciences (CAS)/Oregon Agricultural Experiment Station (OAES) personnel (including adjunct and courtesy appointees) and will advise faculty, staff, and graduate students on proper institutional and agency specific guidelines, policies, and procedures to improve effectiveness in identifying and submitting externally sponsored project applications.
This position ensures that vital interactions with state and federal agencies, private industries, other stakeholders and the public are effectively and efficiently maintained including representing the College in meetings and events at the local and national level.
This position directly supports the activities of the College of Agricultural Sciences (CAS) Director of Sponsored Program Services.
Why OSU?
Working for Oregon State University is so much more than a job!
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS:
• Top 1.4% university in the world
• More research funding than all public universities in Oregon combined
• 1 of 3 land, sea, space and sun grant universities in the U.S.
• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
• 7 cultural resource centers that offer education, celebration and belonging for everyone
• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
• 35k+ students including more than 2.3k international students and 10k students of color
• 217k+ alumni worldwide
• For more interesting facts about OSU visit: https://oregonstate.edu/about
Locations:
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:

Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:
• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.
Key Responsibilities
55% Sponsored Research Program Assistance
Assist supervisor in the promotion and operations of externally funded research programs.
Assist faculty and researchers in developing grant proposals by providing guidance on formatting, budgeting, compliance requirements, and writing support.
Work directly with faculty (face-to-face, telephone, or web-based conferencing) to advise on program requirements, help interpret regulations, and assist, as needed, on getting clarity from agencies or institutional advisors.
Work with researchers to develop accurate project budgets, including personnel, equipment, supplies, travel, and indirect costs, ensuring compliance with funder and university guidelines.
Work with supervisor and other team members to identify and communicate potential funding opportunities from government agencies, private foundations, and other sources that align with the research interests of faculty and researchers.
Review grant proposals for completeness, accuracy, and compliance with funder guidelines and university policies. Ensure that grant proposals meet all regulatory and compliance requirements, including human subjects research, animal care and use, biosafety, and export controls. Prepare any institutionally required materials.
Stay informed about changes in funding agency policies, grant application procedures, and best practices in research administration through professional development activities and networking.
Assist with policy and procedure guides and templates for program participants.
35% Administrative Support
Assist with agency application process, such as budget development, the format of documents and completing application forms in required modules.
Track applications (e.g. request for funding) moving through the College of Agricultural Sciences proposal routing system and collect data for various programmatic queries.
Assist with program development meetings, workshops, and logistics such as invitations, room reservations, material preparation, and other duties as needed.
Provide support for databases of grant opportunities, awarded grants, and pending proposals to track progress and facilitate reporting and analytics in support of research funding.
5% Professional Development
Participate in training and development opportunities provided by Oregon State University, regional, state, and national organizations.
5% Other duties as assigned.
What We Require

Four years of technical- or professional-level experience analyzing or advising and/or instructing the public concerning specific programs or processes, monitoring a program, or performing participant reviews. Two years of the experience must have been comparable to a Program Representative 1 which involves monitoring, representing, and reviewing programs.
What You Will Need
Ability to multi-task within an environment of constantly changing demands, expectations, and new duties.
Ability to prioritize duties, adapt to changing duties, and respond appropriately to competing demands on time.
Demonstrated expertise in the Microsoft Office Suite, especially Excel and Word.
Excellent verbal and written communication and interpersonal skills with strong attention to detail.
Evidence of excellence in working collaboratively with individuals and small groups and coordinating work with other units/agencies.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
What We Would Like You to Have
Environmental science, natural resources, or similar educational background.
Demonstrated strong organizational skills with the ability to take initiative, prioritize workload, work independently and effectively in a customer-focused environment with frequent interruptions and strict deadlines.
Research or administrative experience in the Oregon University System.
Work experience in a research setting.
Demonstrable commitment to promoting and enhancing diversity.
Working Conditions / Work Schedule
.
Pay Method Hourly
Pay Period 16th - 15th of the following month
Pay Date Last working day of the month
Min Salary $26.44
Max Salary $40.47
Link to Position Description
https://jobs.oregonstate.edu/position_descriptions/153777

Posting Detail Information


Posting Number P04807CT
Number of Vacancies 1
Anticipated Appointment Begin Date 07/01/2024
Anticipated Appointment End Date
Posting Date 05/14/2024
Full Consideration Date 06/04/2024
Closing Date 06/11/2024
Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants
Special Instructions to Applicants
To ensure full consideration, applications must be received by June 4, 2024. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.
Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position.
Equivalent required experience is based on full-time equivalent (40 hours per week).
PLEASE NOTE: If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.
Typically, the starting salary is at the lower end of the salary range.
For additional information please contact:
| Elizabeth Etherington
| [email protected]
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at [email protected] .

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