Program Manager - Scientific & Community Engagement

Updated: about 17 hours ago
Location: Palo Alto, CALIFORNIA

Position Description:

Additional Ventures seeks a Program Manager, Scientific & Community Engagement (PM) with a scientific background to be an integral part of its small team that is focused on single ventricle heart defects. We are actively aiming to expand our reach in the single ventricle scientific community and grow the field by incorporating new investigators from diverse areas of expertise and sectors. We aim to do so by providing a platform for investigators to come together, interact, and collaborate through thoughtful community engagement.

This role manages all activities associated with our externally facing programs, requiring interfacing with basic, translational, and clinical scientists, medical providers, engineers, funders, and in some cases, patients. These activities include the management and execution of our scientific speaker series, non-expert seminar series, and Single Ventricle Investigator Meeting, which is a two-day conference that serves several hundred investigators.

S/he provides day-to-day supervision and technical expertise to coordinate activities, overseeing the planning, development, and execution of externally facing events and communications. S/he oversees and manages the efforts of our partners to design and implement our community engagement programs.

The PM is also responsible for the coordination of communication efforts across all programs at Additional Ventures to ensure common messaging and a unified vision. The PM works collaboratively with the members of the AV team to understand individual workstreams and to promote these through strategic use of communication, community-building activities, and education to expand our mission. The PM also serves as a spokesperson on AV program activities.

S/he will report to the Vice President of Programs (VP). The role itself offers considerable autonomy to oversee and manage various programmatic initiatives of the foundation, while providing ample opportunity for professional development and growth. The PM will serve as a thought partner with the entire team in developing, refining, and reviewing the overall community engagement strategy. Our team is collaborative, communicative, and dynamic. As such, those with strong organization, creativity, and adaptability are ideal candidates.

Job Responsibilities:

  • Supports the VP in the development, strategy, and management of Additional Ventures’ scientific and community engagement efforts.
  • Oversees the external community program logistics, including coordinating and engaging with investigators, managing timeline and deliverables, monitoring budgets, and tracking milestones.
  • Implements speaker series for the scientific and clinical community and the non-expert seminar series.
  • Executes the Single Ventricle Investigator Meeting, including the coordination and management of the partners and internal AV team members, scheduling meetings, identifying speakers, defining programmatic elements, facilitating review (where needed), and synthesizing key decisions from the AV team into actionable plans.
  • Works with the AV team to develop new initiatives and activities, where needed.
  • Oversees day-to-day operations of the community engagement activities including:
    • Identifying and securing needed resources;
    • Financial management and administrative supervision;
    • Creating, implementing, monitoring, and updating project plans;
    • Facilitating meetings with appropriate parties;
    • Tracking tasks/deliverables to ensure timelines, milestones and/or goals are attained;
    • Monitoring and reporting progress as appropriate; and
    • Resolving or escalating issues in a timely manner.

  • Represents AV interests at meetings with external stakeholders and partners, and with the Scientific Advisory Board and Patient Advisory Board, in a support capacity.
  • Monitors and ensures the completion of contract requirements for funded entities for community engagement-related programs.
  • Potential to co-author scientific papers for presentation and publication.

  • Doctorate (PhD, MD, or equivalent) in biological sciences, cardiovascular sciences, or related field.
  • Familiarity with the Request for Proposal process, government funding, and scientific review process.
  • Familiarity with scientific conferences.
  • Self-motivated, highly organized, and able to work independently.
  • Goal-oriented, creative professional with proven record of strategic thinking and a strong desire to make a difference.
  • Sensitivity and compassion for patients as well as their families and caregivers
  • An ability to interact and communicate clearly and effectively, both orally and in writing, with scientists and non-scientists at all levels.
  • Travel up to 10%.


  • Experience in scientific communications or patient recruitment in business, academic, or nonprofit sectors.
  • Experience in registry management, research management, or research program review.

To Apply:

Interested candidates should send their CV or resume, and a cover letter to .

This post will be available until July 20, 2021 or until filled.

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