Program Manager P12

Job Title

Program Manager P12

Agency

Texas A&M University Health Science Center

Department

Academic Affairs Com

Proposed Minimum Salary

Commensurate

Job Location

Bryan, Texas

Job Type

Staff

Job Description

What we believe  

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents and identities are vital to accomplishing our mission and living our core values .” 

 

Who we are   

As one of the fastest-growing academic health centers in the nation, the Texas A&M University Health Science Center encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.  

 

What we want  

The Health Science Center (HSC) is looking for a Program Manager to serve as a member of the School of Medicine Academic Affairs team. We desire an individual who subscribes to and supports our commitment as stated above. The successful applicant will bring an expert level of program management experience to the position and understand the demands of supporting executives in a fast-paced environment. This person must be professional, enjoy working in a high-volume environment and be able to apply strong organizational skills while being flexible in their daily routine. If this is you, we invite you to apply to become a member of our team. 

Job Description Summary The Program Manager P12, under general supervision, provides management and support for the Office of Academic affairs programs and projects and works with various departments and administrative offices within the College of Medicine. This includes planning, organizing, directing, and managing day-to-day activities, developing, and implementing procedures for the administration of the Office of Academic Affairs.

Required Education:

• Bachelor’s degree in applicable field or equivalent combination of education and experience.

Required Experience:

• Five years of related experience.

Required Special Knowledge, Skills, and Abilities:

• Knowledge of word processing and spreadsheet applications.
• Effective verbal and written communication skills.
• Strong interpersonal, leadership, problem solving, and organizational skills.
• Maintains attention to detail and utilizes sound judgment.
• Ability to multitask and work cooperatively with others.

Preferred Experience:

• Administrative experience at an executive/department head level.
• Meeting management and event planning experience.
• Basic budget management experience.
• Higher Education experience.
• Medical Education experience.
• Experience working with diverse individuals and communities

Job Responsibilities: 

Educational Initiatives Management

• Oversees special projects (long term Initiatives or new programs) including those related to accreditation, serves as the department liaison to other School of Medicine (SOM) units (faculty affairs, the Dean’s office, etc.) and develops communications by attending and/or leading meetings and conference calls

• Analyzes requirements for projects and/or initiatives

• Plans and conducts meetings, events, specialized activities, projects, and programs (Manages Academic Affairs meetings and events and assists with special event coordination for the SOM)

• Develops and distributes program materials and provides training

• Coordinates administrative activities and services related to office procedures, special analyses, project reports and summaries and/or compliance functions; supports department committees and task forces

Administrative Responsibilities

• Plans, organizes, directs, and manages day-to-day activities, developing and implementing procedures for the administration of the Office of Academic Affairs

• Provides direct administrative support for Academic Affairs leadership by managing calendars, scheduling meeting rooms, video conferencing, preparing correspondence and presentations, and supervising additional program support staff

• Assists in the formulation, interpretation, and implementation of office and unit goals, objectives, and policies

• Organizes, implements, and oversees office activities and programs

• Manages the design and maintenance of the office website

• Directs the preparation of reports for administration

• Analyzes internal processes and timelines and recommends and implements procedural or policy changes

• Monitors compliance with policies and procedures

• Manages department travel arrangements and prepares itineraries

• Maintains office records/retention of documents, including confidential records

• Responsible for leave accounting and maintenance of records

• Assists hiring manager with hiring process and department level onboarding

• Manages department inventory

• Assists the department head with yearly budgetary and contract processes and serves as the department liaison to business affairs

Other Duties

• Performs other duties as assigned.

In accordance with the  federal contractor vaccination mandate , specific facilities at Texas A&M University may be considered a covered contractor workplace with covered contractor employees. Therefore, successful applicants for this position may be subject to the federal mandate and will be required to be fully vaccinated against COVID-19 as a condition of employment unless an approved medical or religious accommodation is in place.  

 

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.  

In accordance with the federal contractor vaccination mandate , specific facilities at The Texas A&M System may be considered a covered contractor workplace with covered contractor employees. Therefore, successful applicants for this position may be subject to the federal mandate to be fully vaccinated against COVID-19 as a condition of employment unless an approved medical or religious accommodation is in place.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.