Program Manager

04-Jan-2024

Faculty of Arts and Sciences

64576BR

Job Summary

FAS Science Operations in the Science Division seeks an enthusiastic and experienced administrator to join our team as a Program Manager. Reporting to the Assistant Director of Science Operations, the role of the Program Manager is to lead programs and activities supporting a variety of centers, initiatives, and units within the Science Division, including the NSF-Simons Center for Quantitative Biology, the John Harvard Distinguished Science Fellows Program, FAS core facilities among others. This is an exciting opportunity for a person who is organized, responsible, goal-oriented, and committed to community building efforts.

Position Description

Working closely with the Assistant Director of Science Operations, the Program Manager will have primary responsibility for the day-to-day operations of departmental training and visitor programs and community building activities. Specific responsibilities include but are not limited to: 

• Managing the logistical aspects of staffing, including recruitment, appointments, offboarding, visa applications, payroll, and effort reporting. 
• Overseeing program finances by managing local financial transactions, reimbursements and ensuring compliance with University and award guidelines. 
• Serving as the principal contact and liaison for all internal and external constituencies of the NSF-Simons Center for Quantitative Biology. 
• Arranging travel for staff, scholars, and invited guests using Harvard preferred travel agencies. 
• Developing and maintaining files, databases, and systems for organization of information and task management.  
• Other administrative and programmatic duties as assigned.

Basic Qualifications

Three or more years of relevant administrative experience.

Additional Qualifications and Skills

• College degree strongly preferred.  
• Experience in higher education administration, with demonstrated progression of complex soft and technical administrative skills. 
• Strong interpersonal and communication skills and the ability to adapt tone and content for a variety of audiences. 
• Ability to work independently combined with an eagerness to be part of an exciting team. Experience working collaboratively with diverse individuals. 
• Excellent organizational and prioritization skills with project and/or program management experience.  
• Demonstrated commitment to successful event planning and community building. 
• Ability to handle confidential information with discretion. 
• Flexibility, adaptability, and a customer-service orientation are essential.

Working Conditions

• The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines. 
• This is a full-time position with flexible hours and a hybrid in-person/remote work schedule option to be agreed upon at hire. The selected candidate will need to be on campus as business needs require. All remote work must be performed in a state where Harvard is registered to do business (CA, CT, GA, IL, MA, MD, ME, NH, NY, NJ, RI, WA, VT, and VA).

Additional Information

• We are committed to cultivating not only the diversity of our faculty, staff, and students but also in developing an inclusive culture  that is vibrant, engaging and encouraging of innovation as well as intellectual debate. We believe creating and maintaining an inclusive workplace allows employees from all backgrounds and walks of life to achieve their fullest potential. We also believe an inclusive culture is one that accepts, values and views as strength the difference we all bring to the workplace. 
• We regret that Harvard University is unable to provide work authorization and/or visa sponsorship for this position. 
• All formal written offers will be made by FAS Human Resources.

Work Format Details

This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards ) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

General Administration

Department Office Location

USA - MA - Cambridge

Job Code

405013 Administrator (N)

Work Format

Hybrid (partially on-site, partially remote)

Department

FAS Science Operations

Union

55 - Hvd Union Cler & Tech Workers

Pre-Employment Screening

Identity

Schedule

Monday - Friday, 9am - 5pm, 35 hrs/wk

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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