Program Manager - Guam

Colorado State University, United States

Updated: 10 months ago
Deadline: 12 Jun 2023

Posting Details
Posting Detail Information


Working Title Program Manager - Guam
Position Location Guam
Work Location Position is fully in-office/in-person
Research Professional Position Yes
Posting Number 202300957AP
Position Type Admin Professional/ Research Professional
Classification Title Research Associate III
Number of Vacancies
Work Hours/Week 40
Proposed Annual Salary Range $90,000 - $110,000
Employee Benefits
Colorado State University is committed to providing employees with a strong and competitive benefits package that supports you, your health, and your family. Visit CSU’s Human Resources website for detailed benefit plan information for eligible employees in the following University benefit areas:
https://hr.colostate.edu/hr-community-and-supervisors/benefits/benefits-eligibility/ and https://hr.colostate.edu/prospective-employees/our-perks/ . To see the value of CSU benefits in addition to wages, visit our compensation calculator – https://hr.colostate.edu/total-compensation-calculator/ .
Desired Start Date
Position End Date (if temporary)
To ensure full consideration, applications must be received by 11:59pm (MT) on 06/12/2023
Description of Work Unit
CEMML is a research, education and service unit within the Warner College of Natural Resources at Colorado State University (CSU). CEMML applies the latest and most appropriate science to promote the sustainable management of natural and cultural resources on Department of Defense (DoD) and other public lands. We provide technical support, conduct applied research, and offer career development and learning opportunities to support resource stewardship. We collaborate with our sponsors and within CSU to resolve complex environmental issues, leaving a legacy of science-based decisions that sustain our resources for future generations.
To learn more about CEMML’s contributions to land management, our mission, vision, and values, visit http://www.cemml.colostate.edu/.
Position Summary
A Program Manager position is available with the CEMML Guam team. The Program Manager (PM) will be responsible for coordinating with, supporting, and overseeing many aspects and responsibilities of the CEMML Guam team and the Cooperative Agreement with the Navy. This is a full-time appointment primarily located on Guam, but the employee will be deployable to other areas within the Joint Region Marianas Area of Responsibility (JRM AOR) which includes nearby islands in the US Commonwealth of the Northern Mariana Islands (CNMI).
Guam has three major military installations – Naval Base Guam, Andersen Air Force Base, and Marine Corps Base Camp Blaz. Additionally, there are a number of smaller facilities throughout the JRM AOR and CNMI. Each year training exercises are conducted within the JRM AOR where large quantities of military equipment and other materials are transported into Guam and the CNMI. The CEMML Guam team supports our military partners through biosecurity inspections, rapid response actions, early detection surveys, and invasive species control and management.
Due to the sensitive ecological balance of island ecosystems, including the Mariana Islands, CEMML provides support to implement biosecurity measures within JRM AOR to prevent unintentional biological movement and introductions. Foremost among the services provided by CEMML is the provision of a Rapid Response capability in the event a significant biological introduction occurs. Early Detection Surveys are also critical to identify potential introductions. The biosecurity inspections and protocols help ensure that equipment and supplies are clean when they enter and leave the military facilities. Invasive species management includes the ongoing management of established invasive species such as the brown tree snake (BTS), the little fire ant (LFA), and the coconut rhinoceros beetle (CRB). A more recent addition to the program is management support for the cycad aulacaspis scale (CAS) that is impacting the native cycads on Tinian island. The Program Manager will play a critical role in the support of these projects and the overall biosecurity mission.
The Program Manager will manage up to 30 employees, develop operational plans, methodologies, and protocols, implement field designs, develop outreach materials, provide necessary trainings, and other duties in compliance with the statement of work. Additionally, the Project Manager will ensure data quality control and management and timely submittal of deliverables.
The Program Manager reports directly to the CEMML Principal Investigator. The Principal Investigator will provide guidance, coordination of reach-back support to the main CEMML office, and establish expectations for office culture. The Program Manager will coordinate closely with the military Cooperative Agreement Technical Representatives (CATRs) and POC’s from various branches of the military when training exercises are underway.
Specific objectives for the Program Manager:
• Support a diverse team of individuals to facilitate successful completion of program objectives.
• Act as an extension of the Principal Investigator to guide the program forward, support the Team, and maintain a unified office culture.
• Communicate with Team members and project partners efficiently and professionally.
• Coordinate with Team members and project partners to achieve program goals.
• Schedule meetings and field events for the program.
• Identify problems or issues, both within the program and externally, in an effort to improve efficiency and effectiveness for the program.
• Problem solve issues as they arise.
• Support all program areas, both in the field and office, to provide additional capacity and to ensure operational knowledge of all aspects of the program.
• Work in the office to provide consistent and reliable support for the Team.
Moving allowances will be given to anyone that might incur moving expenses.
Required Job Qualifications
• B.S./B.A. degree in biological science, natural resource management, or related field+ 5 years related experience or Master’s degree + 2 years of related experience or a PhD.
• 2+ years should be professional experience managing projects and/or programs from start to finish, including leadership, planning, coordination, scheduling, budget development and management, liaising with stakeholders, and ensuring project deliverable timelines are met.
• 3+ years should be supervisory experience leading and managing staff schedules and workflows, preferably with a diverse project team.
• Must have prior experience with invasive species management and/or related natural resources management.
• Prior experience in monitoring and developing protocols for the management of native and/or non-native species.
• Technical writing and editing skills and refined data analytic and interpretation skills.
• Prior experience establishing and maintaining effective working relationships with internal Team members, external stakeholders, organizations, military personnel and/or other associated individuals.
• Must be able to work in a culturally diverse office, respect all Team members, and respect the office culture.
• Must be willing and available to work flexible work hours when needed, including evenings, weekends and holidays.
• Ability to obtain any and all local and federal permits required to conduct services.
• Must be capable of walking several consecutive miles carrying gear of up to 30 pounds and performing light manual labor in a hot tropical environment, often windy/rainy and on uneven terrain.
• Ability to be deployable among islands to supervise Field Biologists and Technicians at various study/project areas within the JRM AOR, based on work schedule tasks and/or military training events. Primary location of Project Manager shall be on Guam.
• Must have a valid driver’s license or the ability to obtain a driver’s license by the employment start date.
• The successful candidate must be legally authorized to work in the U.S. by proposed start date; CEMML will not provide visa sponsorship for this position.
Preferred Job Qualifications
• A Master’s degree, or higher, in biological sciences, natural resources management, or similar related fields.
• 3+ years project/program management experience, working with >$1M budgets.
• Project Management Certification: Project Management Professionals (PMP).
• Familiar with Project Management software applications (such as MS Project, Smartsheet, Asana, Basecamp) to develop project timelines, assign tasks, and monitor progress.
• In depth knowledge/experience with Microsoft Office suite (MS Word, Excel, Outlook, Teams), Adobe Acrobat Professional, ArcGIS Pro or similar applications and mapping programs, and experience using GIS/GNSS equipment.
• Prior experience managing interpersonal conflicts within a Team.
• Experience with event planning and/or complex scheduling and coordinating staff in a dynamic, fast-paced environment.
• Experience and familiarity working with active-duty military units or in the military environment or other highly structured organization.
• Experience working with different units within a university or other large organizational setting, such as Human Relations, Budget, and Information Technology.
• Experience working with cooperative agreements.
• Familiar with DoD/Navy environmental, biosecurity, and safety regulations.
• Experience working in Guam/CNMI, Pacific islands or other island ecosystems.
Diversity Statement
Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.

Essential Duties


Job Duty Category Project Management
Duty/Responsibility
• Work closely with CEMML Project Principal Investigator and DoD project POC’s to create, maintain and monitor project plans to ensure timely delivery of all deliverables.
• Ensure quality control and proper data management to insure deliverables are of highest professional quality.
• Organize, attend, and participate in all DoD client and project stakeholder meetings. In some cases, the PM must run and/or facilitate meetings where appropriate and distribute minutes to all project team members and client stakeholders.
• Document and follow up on important action items and decisions from meetings.
• Send status reports and include all open action items and identify all risks and issues each week.
• Prepare necessary analysis and presentation materials for meetings, and monthly and quarterly project reviews when necessary.
• Ensure project adheres to frameworks, processes and that all documentation is maintained appropriately for each project Task.
• Assess and communicate project risks, and issues and provide solutions where applicable. Escalate issues to appropriate internal resources when applicable.
• Manage all aspects of maintaining project office and vehicle fleet including payment of regular services.
Percentage Of Time 50
Job Duty Category Supervision
Duty/Responsibility
Manage all project staff and their schedules to ensure work is completed as planned and on schedule.
Percentage Of Time 10
Job Duty Category Reporting
Duty/Responsibility
Coordinate and oversee efforts of other project staff in production of project deliverables, quarterly reports, and weekly progress reports. Responsible for timely deliveries of these materials to project sponsors.
Percentage Of Time 10
Job Duty Category Work site access authorizations/Task scheduling
Duty/Responsibility
Coordinate with DoD project POC’s and other DoD staff to schedule access the project work sites, develop and implement staffing levels and schedules, obtain military base and other jurisdictional access authorizations needed to accomplish project Tasks.
Percentage Of Time 20
Job Duty Category Field work
Duty/Responsibility
Supporting field crews wherever/whenever necessary, on any project, to maintain an operational knowledge of the program and to maintain Team relations. 
Percentage Of Time 10

Application Details


Special Instructions to Applicants
Applicants must meet the minimum qualifications in the announcement to be considered for hire. Apply no later than June 12, 2023, for full consideration at https://jobs.colostate.edu/postings/127330 . Mailed or emailed applications will not be accepted.
Upload each of the items below individually as a Word Document (.doc), PDF (.pdf), or Rich Text Format (.rtf). Please note that incomplete applications cannot be considered. Please remove social security numbers and birth dates from application materials. A complete application consists of:
  • Statement of Qualifications (one-page letter addressing each qualification described in the announcement) uploaded in the ‘Cover Letter’ slot.
  • Resume
  • References – please include within your application contact information for 3 professional references including at least one supervisor.
    References will not be contacted without prior notification of candidates.
    		•
    Conditions of Employment Pre-employment Criminal Background Check (required for new hires), Valid Driver’s License - Must have a valid driver’s license or the ability to obtain a driver’s license by the employment start date., Special Requirements/Other - Must be able to comply with all applicable regulations to obtain a Department of Defense Common Access Card (CAC) and public trust clearance. Furthermore, candidates are required at a minimum to complete a NACI/SF85 and successfully pass a federal backgro
    Search Contact Chris Herron ([email protected])
    EEO Statement
    Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.
    The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, [email protected] .
    The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, [email protected] .
    The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, [email protected] .
    Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education .
    Background Check Policy Statement
    Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

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