Program Manager, Architecture & Interior Design

CCA's Architecture division is a globally recognized leader in education and experimentation. Our programs prepare students for creative practice where material and formal experimentation meets social engagement and technological innovation.  
This division is one of four academic divisions in the college and is part of Academic Affairs. The staff in each division work collaboratively to address operational/curricular challenges that impact all Academic Affairs administration.
The program manager is part of a dynamic administrative team that supports the day-to-day operations of the academic programs and divisional projects in their purview. Under the supervision of the Director, the PM works with their program chair(s) to coordinate curricular operations, events and projects. The program manager serves as a key liaison between academic and administrative departments at the college and collaborates with other program staff to ensure program success. All team members provide targeted administrative support and take on special projects as arranged with the divisional Dean and Director. This position supports Architecture Division communications, studio, and research lab projects, the Bachelor’s of Architecture (BArch) program, and the BFA Interior Design program. Program assignments may shift depending on the needs of the division and the college.

MAIN RESPONSIBILITIES:

 

General Program Administration - 40%

• Process purchase requisitions for instructional/studio materials, supplies, vendors, independent contractors, catering, and speaker fees.

• Run reports, enter and validate data; identify issues; propose potential solutions.

• Participate in the development and revision of standard operating procedures and guidelines.

• Serve as a first point of contact for students, faculty, and external guests.

• Liaise with other college offices and support services as necessary.

• Maintain program files and archives. Maintain program portfolio in collaboration with the program chair. 

• Attend program meetings and take notes.

• Provide assistance to the dean, director, and chair(s) in institutional assessment and accreditation processes as needed. 

• Obtain and maintain proficiency in all relevant college platforms and systems. Attend trainings and update skills as needed.

• Understand and utilize academic affairs standard operating procedures while carrying out all work duties.

• Other duties/special projects as assigned by division director and/or dean: Support project management for research and teaching labs.

Supervision - 15%

• Recruit, hire, train, and supervise work study students supporting labs, studios, and student engagement.

Budget Management- 10%

• Monitor program and project budgets as assigned. 

• Gather and prepare analytical information for annual budget proposal process, in concert with director and chair(s).

 

Course Scheduling and Enrollment - 10%

• Under the supervision of the director, analyze and track enrollment/degree progress, with program chair(s), to inform course schedule planning and solve enrollment problems in concert with college partners as needed.

• Solve for recurrent course scheduling issues and conflicts (i.e. faculty  assignments, rooms, days/times).

 

Communications and Outreach - 10%

• Maintain program and event pages on CCA.edu and CCA Portal

• Maintain, email lists, google groups (faculty, students, alumni, donors etc.) for respective programs and Architecture Division 

• Produce weekly, monthly, and quarterly internal and external newsletters; draft and send division/program communications.

• Support the content development for online channels.

 

​Event Planning & Support -10%

• Lead or assist in logistical planning and implementation for exhibitions, events, symposia, curricular reviews, etc. Support may include onsite event management and event wrap-up. Liaise with appropriate college partners as needed.

• Reserve rooms for events, collect assets and post event listings.

• Work with designers for program-based marketing and communications collateral.

 

Student Recruitment - 5%

• Assist program chair(s) with their student recruiting efforts.

• Act as program point-of-contact for inquiring students and support yield efforts.

MINIMUM REQUIREMENTS:

• 2 years of administrative experience at an education or nonprofit organization, or other similar environment. Preference given for experience at higher-ed art and design institutions.

• BA/BFA/BARCH degree preferred with stronger preference for one of the areas represented at CCA.

• Should embrace working in a diverse community of staff, faculty and students.

• Excellent written and verbal/interpersonal skills.

• Excellent organizational and time management skills; competent with multi-tasking, prioritizing, and sustaining focus amidst frequent interruptions.

• Experience with social media and event coordination.

• Able to follow direction with minimum oversight and work independently as needed.

• Ability to exercise sound judgment and resolve diverse problems.

• High level of attention to detail. 

• Ability to handle sensitive, confidential matters with discretion. 

• Familiarity with and ability to apply technological innovations.

• Competence in MS Office Suite, Google Apps, Adobe Suite, Excel and data entry required.

Preferred requirements:

• 2-3 years of administrative experience at an education or nonprofit organization, or other similar environment. Preference given for experience at higher-ed art and design institutions.

• Associate, BA/BFA/BARCH degree

• Experience with a student information system (SIS), e.g. Colleague, Banner, Workday

CCA is normally open for business 8 a.m.–4:30 p.m., Monday through Friday. 

Supervisors assign individual work schedules, and all employees are expected to arrive on time and to be ready for work at the start of their scheduled shift.

This position requires a regular, on-campus presence in order to properly support the program(s) and College. The program manager may work remotely on days for which an on-campus presence is not required. However, on-campus needs may shift throughout the academic year and the program manager's supervisor will adjust the program manager's on-campus and remote days as needed. Supervisors assign individual work schedules, and all employees are expected to arrive on time and to be ready for work at the start of their scheduled shift.

Program Manager shifts generally start between 8am and 9am but may shift to accommodate events, special projects, meetings, etc. and are subject to change based on the needs of the program(s) and College. This position requires occasional work during evenings and weekends. 

Please note that in an effort to keep the CCA community safe, the College has made the decision to require all staff, faculty, and students on campus to be fully vaccinated by September 1, 2021. The job responsibilities of this position will require time regularly spent on campus, and therefore the incumbent will be asked to follow the CCA vaccination requirement, unless an exemption is approved. Please reach out to [email protected]  with any questions. 

Location

San Francisco

Additional Locations

Application Instructions

Applicants are required to attach a cover letter and resume. Incomplete applications will not be considered. Recommended document file formats are Word or PDF.  If there are multiple attachments, we recommend compressing/zipping your files into a zip format file. There is also a place in the application for you to provide a link to large documents. Please submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions.

Application Deadline

For staff positions, screening begins immediately and continues until the position is filled.

EEO Statement

As an educational and cultural institution, California College of the Arts has a responsibility to provide access and opportunities for all people, with special attention to supporting groups historically underrepresented in higher education.

We believe that a culturally diverse campus is integral to academic excellence, and our student, faculty, staff, and trustee bodies should reflect the diverse world in which we live, with attention to race, ethnicity, religious creed, national origin, age, sex, sexual orientation, gender identity or expression, and ability.

California College of the Arts is an equal opportunity employer and encourages applications from individuals who will contribute to its diversity.

Questions?

Please address any questions to [email protected] .

CCA's Architecture division is a globally recognized leader in education and experimentation. Our programs prepare students for creative practice where material and formal experimentation meets social engagement and technological innovation.  
This division is one of four academic divisions in the college and is part of Academic Affairs. The staff in each division work collaboratively to address operational/curricular challenges that impact all Academic Affairs administration.
The program manager is part of a dynamic administrative team that supports the day-to-day operations of the academic programs and divisional projects in their purview. Under the supervision of the Director, the PM works with their program chair(s) to coordinate curricular operations, events and projects. The program manager serves as a key liaison between academic and administrative departments at the college and collaborates with other program staff to ensure program success. All team members provide targeted administrative support and take on special projects as arranged with the divisional Dean and Director. This position supports Architecture Division communications, studio, and research lab projects, the Bachelor’s of Architecture (BArch) program, and the BFA Interior Design program. Program assignments may shift depending on the needs of the division and the college.

MAIN RESPONSIBILITIES:

 

General Program Administration - 40%

• Process purchase requisitions for instructional/studio materials, supplies, vendors, independent contractors, catering, and speaker fees.

• Run reports, enter and validate data; identify issues; propose potential solutions.

• Participate in the development and revision of standard operating procedures and guidelines.

• Serve as a first point of contact for students, faculty, and external guests.

• Liaise with other college offices and support services as necessary.

• Maintain program files and archives. Maintain program portfolio in collaboration with the program chair. 

• Attend program meetings and take notes.

• Provide assistance to the dean, director, and chair(s) in institutional assessment and accreditation processes as needed. 

• Obtain and maintain proficiency in all relevant college platforms and systems. Attend trainings and update skills as needed.

• Understand and utilize academic affairs standard operating procedures while carrying out all work duties.

• Other duties/special projects as assigned by division director and/or dean: Support project management for research and teaching labs.

Supervision - 15%

• Recruit, hire, train, and supervise work study students supporting labs, studios, and student engagement.

Budget Management- 10%

• Monitor program and project budgets as assigned. 

• Gather and prepare analytical information for annual budget proposal process, in concert with director and chair(s).

 

Course Scheduling and Enrollment - 10%

• Under the supervision of the director, analyze and track enrollment/degree progress, with program chair(s), to inform course schedule planning and solve enrollment problems in concert with college partners as needed.

• Solve for recurrent course scheduling issues and conflicts (i.e. faculty  assignments, rooms, days/times).

 

Communications and Outreach - 10%

• Maintain program and event pages on CCA.edu and CCA Portal

• Maintain, email lists, google groups (faculty, students, alumni, donors etc.) for respective programs and Architecture Division 

• Produce weekly, monthly, and quarterly internal and external newsletters; draft and send division/program communications.

• Support the content development for online channels.

 

​Event Planning & Support -10%

• Lead or assist in logistical planning and implementation for exhibitions, events, symposia, curricular reviews, etc. Support may include onsite event management and event wrap-up. Liaise with appropriate college partners as needed.

• Reserve rooms for events, collect assets and post event listings.

• Work with designers for program-based marketing and communications collateral.

 

Student Recruitment - 5%

• Assist program chair(s) with their student recruiting efforts.

• Act as program point-of-contact for inquiring students and support yield efforts.

MINIMUM REQUIREMENTS:

• 2 years of administrative experience at an education or nonprofit organization, or other similar environment. Preference given for experience at higher-ed art and design institutions.

• BA/BFA/BARCH degree preferred with stronger preference for one of the areas represented at CCA.

• Should embrace working in a diverse community of staff, faculty and students.

• Excellent written and verbal/interpersonal skills.

• Excellent organizational and time management skills; competent with multi-tasking, prioritizing, and sustaining focus amidst frequent interruptions.

• Experience with social media and event coordination.

• Able to follow direction with minimum oversight and work independently as needed.

• Ability to exercise sound judgment and resolve diverse problems.

• High level of attention to detail. 

• Ability to handle sensitive, confidential matters with discretion. 

• Familiarity with and ability to apply technological innovations.

• Competence in MS Office Suite, Google Apps, Adobe Suite, Excel and data entry required.

Preferred requirements:

• 2-3 years of administrative experience at an education or nonprofit organization, or other similar environment. Preference given for experience at higher-ed art and design institutions.

• Associate, BA/BFA/BARCH degree

• Experience with a student information system (SIS), e.g. Colleague, Banner, Workday

CCA is normally open for business 8 a.m.–4:30 p.m., Monday through Friday. 

Supervisors assign individual work schedules, and all employees are expected to arrive on time and to be ready for work at the start of their scheduled shift.

This position requires a regular, on-campus presence in order to properly support the program(s) and College. The program manager may work remotely on days for which an on-campus presence is not required. However, on-campus needs may shift throughout the academic year and the program manager's supervisor will adjust the program manager's on-campus and remote days as needed. Supervisors assign individual work schedules, and all employees are expected to arrive on time and to be ready for work at the start of their scheduled shift.

Program Manager shifts generally start between 8am and 9am but may shift to accommodate events, special projects, meetings, etc. and are subject to change based on the needs of the program(s) and College. This position requires occasional work during evenings and weekends. 

Please note that in an effort to keep the CCA community safe, the College has made the decision to require all staff, faculty, and students on campus to be fully vaccinated by September 1, 2021. The job responsibilities of this position will require time regularly spent on campus, and therefore the incumbent will be asked to follow the CCA vaccination requirement, unless an exemption is approved. Please reach out to [email protected]  with any questions. 

Location

San Francisco

Additional Locations

Application Instructions

Applicants are required to attach a cover letter and resume. Incomplete applications will not be considered. Recommended document file formats are Word or PDF.  If there are multiple attachments, we recommend compressing/zipping your files into a zip format file. There is also a place in the application for you to provide a link to large documents. Please submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions.

Application Deadline

For staff positions, screening begins immediately and continues until the position is filled.

EEO Statement

As an educational and cultural institution, California College of the Arts has a responsibility to provide access and opportunities for all people, with special attention to supporting groups historically underrepresented in higher education.

We believe that a culturally diverse campus is integral to academic excellence, and our student, faculty, staff, and trustee bodies should reflect the diverse world in which we live, with attention to race, ethnicity, religious creed, national origin, age, sex, sexual orientation, gender identity or expression, and ability.

California College of the Arts is an equal opportunity employer and encourages applications from individuals who will contribute to its diversity.

Questions?

Please address any questions to [email protected] .