Program Management Specialist, Undergraduate Medical Education

INFECTIOUS DISEASES (IN-INFD-IUINA)

The Division of Infectious Diseases is home to 30 plus full-time faculty, 10 affiliate faculty, 5 Advanced Practice Providers, 4 - 6 ACGME fellows and 30 plus full-time staff directly supporting all three missions of research, education, and clinical practice. The fellowship program is ACGME accredited and combines excellent clinical and academic training. We play an active role in the education of learners from the medical student level through fellowship.

Clinical practice takes place at 5 hospitals within the Indiana University Health (IUH) System, Eskenazi Health Hospital (Marion County's safety net hospital), the Roudebush VA, and specialized care at the bone marrow transplant unit at St. Francis Hospital and orthopedic complications at OrthoIndy.

The Division has a rich history in research and currently has $7.6 plus million in extramural funding from the NIH and industry. We hold several endowments including an endowed chair, and endowed fellowship position, and an endowment which supports research related to HIV.

The division footprint includes 8,417 square feet of administrative space and 7,280 square feet of research space.

Department-Specific Responsibilities

• Leads expansion of the statewide clinical clerkship program.
• Identifies, engages, and onboards new educational sites and physician teachers to enrich and expand the reach of Undergraduate Medical Education.
• Works with IUSM faculty and leadership to develop and implement a strategic plan for statewide clinical clerkship expansion.
• Conducts research to identify potential educational sites and healthcare facilities suitable for program expansion.
• Cultivates relationships with educational institutions, hospitals, clinics, and other healthcare organizations to secure partnerships and expand the program's presence.
• Facilitates the onboarding process for new educational sites and physician teachers, ensuring a smooth transition into the program.
• Evaluates site(s) suitability based on curriculum needs, facilities, and alignment with program standards.

  General Responsibilities

• Plans, directs and implements programs or events, including the creation of materials to support these events.
• Provides staff communications and serves as liaison to program participants, collaborators in other units, community partners, vendors and the public; approves staff purchase requests; arranges staff travel, accommodations, and research activities.
• Provides mechanisms, training, and advice on a variety of issues such as budget management software and advanced strategies for timely spending of grant funds. May be responsible for meeting revenue targets.
• Recruits, trains, directs, schedules, and evaluates faculty and staff partners, students and volunteers. Mentors, serves as a resource and provides guidance to team staff members as needed.
• Researches available grants and works closely with managers to identify funding needs and potential sources, creates grant proposals that further advance support of the program and program participants; May be responsible for meeting revenue targets.
• Constructs and administers program budgets and approves spending. Tracks progress on deliverables, analyzes data on projected spending and prepares reports for higher management and funding sources.
• Keep abreast of best practices to recommend policies and procedures that deliver a quality program experience.

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.  

EDUCATION

Required

• Bachelor's degree. 

WORK EXPERIENCE

Required

• 2 years in related field. 

SKILLS

Required

• Proficient communication skills.
• Maintains a high degree of professionalism.
• Demonstrated time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast paced, dynamic environment.
• Seeks to acquire knowledge in area of specialty.
• Highly thorough and dependable.
• Demonstrates a high level of accuracy, even under pressure.

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Must have reliable transportation for statewide travel to conduct site visits and meetings.

This position is not eligible for Visa sponsorship or Visa extension support.

Indianapolis, Indiana

This position is eligible to work a hybrid schedule (mix between remote and in-person work), subject to change in the future based on university policy and business needs. 

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure .

Career Level: Career

FLSA: Exempt

Job Function: General Administration

Job Family: Program Management

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This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University’s Notice of Non-Discrimination here which includes contact information .

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at [email protected] or by visiting IUPD.

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Telephone: 812-856-1234