Program Management Assistant, INPACT Grant

INFECTIOUS DISEASES (IN-INFD-IUINA)

The Division of Infectious Diseases is home to 30 plus full-time faculty, 10 affiliate faculty, 5 Advanced Practice Providers, 4 - 6 ACGME fellows and 30 plus full-time staff directly supporting all 3 missions of research, education, and clinical practice. The fellowship program is ACGME accredited and combines excellent clinical and academic training. We play an active role in the education of learners from the medical student level through fellowship.

Clinical practice takes place at 5 hospitals within the Indiana University Health (IUH) System, Eskenazi Health Hospital (Marion County's safety net hospital), the Roudebush VA, and specialized care at the bone marrow transplant unit at St. Francis Hospital and orthopedic complications at OrthoIndy.

The Division has a rich history in research and currently has $7.6 plus million in extramural funding from the NIH and industry. We hold several endowments including an endowed chair, and endowed fellowship position, and an endowment which supports research related to HIV.

Department-Specific Responsibilities

• Coordinates all programs and activities of the Indiana Primary Care Advancement in Clinical Training (INPACT) grant.
• Coordinates all program retreats, administrative meetings, and purchasing.
• Manages, collates, maintains, and disseminates periodically required federal grant progress reports.
• Provides direct support to the INPACT Program Manager and other INPACT grant leaders.
• Supports the implementation, maintenance, and communication of new course materials.

General Responsibilities

• Conducts research and compiles materials and information for departmental programs.
• Prepares records of program activities; oversees and ensures the timely processing and delivery of required materials.
• Reviews the policies and procedures involved in departmental programs; suggests improvements; and ensures that rules comply with university standards.
• Analyzes data and information generated or produced by program; writes reports and other written materials based on this data.
• Verifies the accuracy of all data and information used or generated by program; resolves any discrepancies or problems.
• Responds to requests for program information by staff, students, and faculty; handles any necessary correspondence.
• Serves as liaison for department; coordinates activities and exchanges information.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED). 

WORK EXPERIENCE

Required

• 4 years of related work experience. 

SKILLS

Required

• Proficient communication skills.
• Maintains a high degree of professionalism.
• Demonstrated time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast paced, dynamic environment.
• Highly thorough and dependable.
• Possesses a high degree of initiative.
• Ability to build strong customer relationships.

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

This position is not eligible for Visa sponsorship or Visa extension support.

Indianapolis, Indiana

This position is eligible to work a hybrid work schedule (mix between remote and in-person), subject to change based on university policy and business needs.

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure .

Career Level: Mastery

FLSA: Nonexempt

Job Function: General Administration

Job Family: Program Management

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This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University’s Notice of Non-Discrimination here which includes contact information .

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