Program Coordinator

Law School - Non-Teaching Research Scholars

86714BR

University Job Title

Program Coordinator

Bargaining Unit

L34 - Local 34 (Yale Union Group)

If Fixed Duration, Period

2 years from date of hire

If Fixed Duration, is continuation possible?

Yes

Other Fixed Duration Date

27-Mar-2026

Compensation Grade

Labor Grade D

Wage Ranges

Click here to see our Wage Ranges

Searchable Job Family

Administration

Total # of hours to be worked:

37.5

Work Week

Standard (M-F equal number of hours per day)

Work Location

Central Campus

Worksite Address

127 Wall Street
New Haven, CT 06511

Position Focus:

The Solomon Center for Health Law and Policy at Yale Law School is the first of its kind to focus on the intersection of law and the governance, practice, and business of health care. The Center brings together leading experts and practitioners from the public and private sectors to address cutting-edge questions of health law and policy, and to train the next generation of top health lawyers, industry leaders, policy makers, and academics. The Program Coordinator supplies comprehensive administrative support for the Solomon Center. Heavy emphasis on all aspects of event planning and organization, database maintenance, alumni relations, website maintenance and public relations and communications, budget monitoring, correspondence, expense reporting and reimbursement , and managing day-to-day office logistics. This includes but not is limited to advertising, coordination, and execution. 

Essential Duties

1.  Oversees and coordinates program activities.  Establishes, selects, implements, and coordinates administrative functions, procedures, and systems. 2.  Based on knowledge of and experience with program activities, objectives and staff, serves as principal source of information on policies, procedures, programs and office activities.  Establishes and maintains professional relationships with internal and external contacts.   3.  Processes and monitors expenses and ensures adherence to budgetary guidelines.  Prepares budget drafts based on existing budgets. May oversee, coordinate and/or complete applications and materials needed for grant submission.  4.  Composes substantive correspondence and written material. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes, produces and distributes reports or portions of reports.   May create simple databases. 5.  Provides editorial support for a journal/publication.  Proofreads and edits material for grammatical and factual accuracy.  Tracks copy through various editing and production stages.  Communicates with authors, printers, and others concerned with published work. 6.  Oversees, instructs, and coordinates activities of support staff. 7.  Ensure compliance with University, Federal, and State guidelines, rules, and regulations. 8.  May perform other duties as assigned.

Required Education and Experience

Six years of related work experience, four of them in the same job family at the next lower level and a high school level education; or four years of related work experience and an Associate degree; or little or no work experience and a Bachelor degree in a related field; or an equivalent combination of experience and education.

Required Skill/Ability 1:

Intermediate skills with Microsoft Office Suite including Word, Excel, PowerPoint, and Access (or other database program). Knowledge of graphic design programs and website creation and management tools. Demonstrated ability to create marketing materials such as event posters, email announcements and website material.

Required Skill/Ability 2:

Demonstrated ability in all aspects of event and meeting planning and execution, including developing and assembling meeting materials, arranging rooms, catering, transportation, hotel accommodations, and cultivating and maintaining relations with special guests and their staffs.

Required Skill/Ability 3:

Exceptional organizational skills; demonstrated ability managing multiple projects, events, and calendars simultaneously. Ability to "think on your feet" paying attention to detail and letting nothing fall through the cracks despite shifting priorities and requests.

Required Skill/Ability 4:

Ability to learn the preparation of expense reimbursement, processing of financial transactions, ordering of supplies, and other required paperwork.

Required Skill/Ability 5:

Strong interpersonal skills; the coordinator is an ambassador for the Center. Ability to work a flexible schedule, adjusting hours/days as needed due to events and work flow.

Preferred Education, Experience and Skills:

BA degree preferred. Experience creating and monitoring budgets. Event planning and coordination experience in an academic setting. Interest in health law/policy issues. Experience with grant applications and required financial reporting for grant administration. Experience with hiring students or research assistants.

Weekend Hours Required?

Occasional

Evening Hours Required?

Occasional

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

COVID-19 Vaccine Requirement

The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies, which may be found here:
https://covid19.yale.edu/health-guidelines

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

EEO Statement:

University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus