Program Coordinator

16-Apr-2024

Law School - Justice Collaboratory

87642BR

University Job Title

Program Coordinator

Bargaining Unit

L34 - Local 34 (Yale Union Group)

If Fixed Duration, Period

2 years from date of hire

If Fixed Duration, is continuation possible?

Yes

Other Fixed Duration Date

30-Apr-2026

Compensation Grade

Labor Grade D

Wage Ranges

Click here to see our Wage Ranges

Searchable Job Family

Administration

Total # of hours to be worked:

37.5

Work Week

Standard (M-F equal number of hours per day)

Work Location

Central Campus

Worksite Address

100 Tower Parkway
New Haven, CT 06511

Position Focus:

The Justice Collaboratory at Yale Law School is an interdisciplinary group of nationally recognized academics, researchers, and social scientists who have joined together to build a more just, effective, and democratic criminal legal system by advancing public policies that are scientifically proven to build strong and safe communities where all citizens can thrive. Our full-time staff and membership represent a multitude of disciplines including law, history, psychology, medicine, philosophy, management, and political science.

Specifically, we: Amplify scientifically proven justice theory.

Translate evidence-informed theory into practical recommendations for policy and practice.

Build and nurture a community of leaders committed to public safety and community vitality.

Culture

We are a small, tight-knit, and effective team. Everyone at the JC – members, researchers, communications, and operations staff – are committed to our values of justice, community, and collaboration. The people who are happiest and most successful at the JC exercise thoughtfulness, intention, and rigor in their work. The Justice Collaboratory has a dozen full-time staff most of whom work a hybrid schedule (3 days a week) coming into our offices at Yale Law School in New Haven, CT.

Job Description

The Program Coordinator is at the heart of the Justice Collaboratory, providing administrative, communications, and program support. Working under the guidance of the Executive Director, they coordinate the center’s daily operations including processing of expenses, vendor setup and payment tracking, liaising with the YLS Business and Human Resource offices, job posting and research assistant hiring, meeting scheduling, event planning and management, travel booking, and communications outreach (e.g., maintaining the JC website, sending newsletters, social media support and basic graphic design).

Oversees and coordinates program activities including:

Serves as a source of information on Yale policies, procedures, programs, and office activities.

Establishes and maintains professional relationships with internal and external contacts.

Processes and monitors expenses and ensures adherence to Yale business office guidelines. Prepares budget drafts based on existing budgets.

May coordinate, and/or complete applications and materials needed for grant submission.

Composes first drafts of correspondence and written material under direction of Executive Director.

Provides editorial support for center communications. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Maintains JC website, and social media channels, creates and distributes JC news and information via Yale Message.

Maintains JC email accounts and listservs.

In partnership with the Executive Director, reviews and ensures University guidelines and regulations compliance.

Research Assistant hiring and setup with YLS Business Office.

Administrative setup of sponsored identities with YLS Human Resources and Fellows via Salesforce.

Essential Duties

1. Oversees and coordinates program activities. Establishes, selects, implements, and coordinates administrative functions, procedures, and systems. 2. Based on knowledge of and experience with program activities, objectives and staff, serves as principal source of information on policies, procedures, programs and office activities. Establishes and maintains professional relationships with internal and external contacts. 3. Processes and monitors expenses and ensures adherence to budgetary guidelines. Prepares budget drafts based on existing budgets. May oversee, coordinate and/or complete applications and materials needed for grant submission. 4. Composes substantive correspondence and written material. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes, produces and distributes reports or portions of reports. May create simple databases. 5. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 6. Oversees, instructs, and coordinates activities of support staff. 7. Ensure compliance with University, Federal, and State guidelines, rules, and regulations. 8. May perform other duties as assigned.

Required Education and Experience

Six years of related work experience, four of them in the same job family at the next lower level and a high school level education; or four years of related work experience and an Associate degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.

Required Skill/Ability 1:

Excellent computer skills with Microsoft Office Suite including proficiency with Word, Excel, PowerPoint, and Outlook.

Required Skill/Ability 2:

Excellent writing, editing, and proofreading skills.

Required Skill/Ability 3:

Demonstrated ability to create communications materials independently. Graphic and web design experience preferred.

Required Skill/Ability 4:

Demonstrated ability with all aspects of event and meeting planning and execution, including developing and assembling meeting materials, arranging rooms, catering, transportation, and hotel accommodations.

Required Skill/Ability 5:

Demonstrated ability to prepare expense reimbursements. Ability to manage a budget and related reports.

Preferred Education, Experience and Skills:

Working knowledge of Workday, Squarespace, Adobe Software, Yale Message, Canva, and Slack. Comfortable engaging on social media platforms such as TikTok, LinkedIn, X, and YouTube.

Weekend Hours Required?

Occasional

Evening Hours Required?

Occasional

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

COVID-19 Vaccine Requirement

The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies, which may be found here:
https://covid19.yale.edu/health-guidelines

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

EEO Statement:

University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus