PROGRAM COORDINATOR

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. 

Founded in 1899, the University of Washington School of Law is one of the nation’s top public law schools; it also enjoys strong private support for leading programs in Asian Law, Global Health, Law & Technology, Tax, and Environmental Law. Located in William H. Gates Hall, a new state-of-the-art facility in vibrant Seattle, the School of Law is also home to the Gates Public Service Scholars program and the Barer Institute for Law and Global Human Services.

The University of Washington School of Law is seeking a Program Coordinator.

Under the supervision of the Program Support Supervisor, this position provides specialized program support to the daily operations and complex matters of the various legal clinics of the Clinical Law Program at the UW School of Law.  The major duties of this position will be to utilize program knowledge and expertise to advance the efforts of the faculty, staff, attorneys, and students that comprise the Clinical Law Program, and to independently advise members of the public seeking information about program policies and services. This position will coordinate, schedule and monitor Clinical Law Program activities to align with program goals. The successful candidate is one who desires a dynamic work environment, exhibits professional responsibility, and seeks to further our mission of providing real-world legal education through assisting our clients and communities in-need.

RESPONSIBILITIES

• Serve as primary contact with program participants, providing information and advice regarding program policies and activities.
• Perform a variety of public relations functions including responding to inquiries from the public and advising on program policies and procedures and outside resources.
• Prepare narrative and/or statistical reports regarding program operations.
•Compile and distribute information relative to program activities, confer with other campus departments and outside agencies.
• Establish and maintain hard copy and electronic case records and client files, record confidential information; maintain record-keeping and filing systems; advance digitization efforts of the Clinical Law Program.
• Complete and maintain compliance with data reporting requirement for program contracts.
• Perform complex scheduling for program activities including travel arrangements for meetings and conferences; prepare and distribute requests for travel and program related reimbursement.
• Schedule appointments and meetings as required; may include room reservations, telephone conference and video recording sessions.
• Use spreadsheet and case management database software to develop and maintain records.
• Use King County and other governmental websites for uploading and downloading of legal records and filings.
• Perform data entry into the Clio case management system.
• Process and distribute incoming and outgoing legal mail; may order, receive and maintain inventory.
• Recordkeeping and data collection as assigned, ensuring confidentiality of all documents.
• Proofread and edit copy to ensure accuracy of format, spelling, punctuation and grammar.
• Other duties as assigned.

CORE VALUE COMPETENCIES

• Commitment to inclusivity.
• Quality of work.
• Mission centered professional practice.
• Team work/collaborative practice.
• Interpersonal skills.
• Integrity and compassion.
• Respect for client confidentiality.
• Customer service orientation.

MINIMUM REQUIREMENTS:    

• High school graduation and two years of full-time experience in a law office, social service provider, or higher education environment OR equivalent education/experience.

ADDITIONAL REQUIREMENTS:    

• Effective communication and service excellence skills.
• Clerical and database knowledge/skill using a variety of software and equipment.
• Ability to remain organized in a deadline driven setting.

DESIRED:

• Ability to learn and perform complex computer processing tasks.
• Experience with or ability to learn software commonly used at UW, including: Canvas, the official learning management system of UW; Panopto, the UW-IT supported lecture capture solution; Zoom; Microsoft Excel; and Clio case management software.
• Prior records management experience.

Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Workforce Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.