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Type of Position:
Research
Workstudy Position:
No
Job Type:
Regular
Work Shift:
Sponsorship Available:
No
Institution Name:
University of Arkansas at Little Rock
The University of Arkansas at Little Rock is a metropolitan research university that provides an accessible, quality education through flexible learning and unparalleled internship opportunities. At UA Little Rock, we prepare our more than 8,900 students to be innovators and responsible leaders in their fields. Committed to its metropolitan research university mission, UA Little Rock is a driving force in Little Rock's thriving cultural community and a major component of the city and state's growing profile as a regional leader in research, technology transfer, economic development, and job creation.
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.
If you have a disability and need assistance with the hiring process please contact Human Resources at 501-916-3180.
For general application assistance or if you have questions about a job posting, please contact Human Resources at 501-916-3180.
Department:
Mitchell
Department's Website:
Summary of Job Duties:
The UA Little Rock Bowen School of Law operates a Legal Clinic, which is a law firm within the law school that provides legal services to low-income Arkansans. The Legal Clinic is staffed by supervising attorneys, and the attorneys work with law students to provide services to clients. The Clinic offers representation in several areas, including family law, tax law, consumer protection, veterans’ benefits, mediation of various types of legal disputes, and advice to small businesses and entrepreneurs. The Program Coordinator is a 12-Month, full-time position that serves as a receptionist for the entire Clinic and provides administrative support to clinical faculty and programs as assigned by the Associate Dean for Experiential Learning and Clinical Programs and by the Clinic Managing Attorney. The purpose of this position is to provide administrative support in the day-to-day operations of a busy law office held within a University setting. This position is governed by state and federal laws and agency/institution policy. Full-time university employees are eligible for retirement benefits under the university’s 403(b) defined contribution plan. Full-time university employees also are eligible to participate in its group medical, group dental, and vision insurance programs.
Qualifications:
Required Education and/or Experience
The formal education equivalent of a bachelor’s degree plus two years of experience in business office practices or program administration.
Other job-related education or experience may be substituted for all or parts of these basic requirements.
Preferred Qualifications
Prior work experience as an administrative assistant in a law office;
Ability to use law office case-management systems;
Qualifications necessary to become certified as a Notary Public.
Job Duties and Responsibilities
Serve as the receptionist for the Clinic as a whole, including answering telephones, routing calls, taking messages, checking clients in for meetings with supervising attorneys and students, and responding to members of the public who come to the Clinic with walk-in inquiries about legal questions;
Conduct intake process to evaluate whether requests for Clinic representation fall within the Clinic’s scope of services, log such requests into the Clinic’s case-management software, and refer requests to Clinic supervising attorneys for further review;
Provide informational resources and referrals to persons whose requests for Clinic representation fall outside of the Clinic’s scope of services;
Respond to written inquiries (both mail and email) about available Clinic services, including requests for assistance from incarcerated persons;
Assist the Clinic supervising attorneys with their client and teaching responsibilities, including (1) preparing correspondence and legal documents; (2) creating and maintaining client and case files using case-management software; (3) using case-management software to screen new clients for potential conflicts of interest; (4) preparing and processing travel and reimbursement documents for Clinic supervising attorneys and students; (5) preparing check requests for Clinic supervising attorneys; (6) preparing applications for students to represent clients under the Arkansas student-practice rule; (7) preparing and mailing regular mail and certified letters; (8) ordering office supplies as needed; (9) assisting Clinic supervising attorneys in preparing, maintaining, and copying materials and documents for classes they teach; and (10) handling other duties as assigned by the Associate Dean for Experiential Learning and the Clinic Managing Attorney;
Assist in maintaining and updating Clinic office policies and procedures;
Assist the Clinic supervising attorneys and the Associate Dean for Experiential Learning and Clinical Programs with outreach events and pro bono programs;
Assist in promoting and advertising clinic and externship courses to students.
Knowledge, Skills, and Abilities
Knowledge of applicable state, federal, and university rules, regulations, and procedures;
Proficiency in using Microsoft Office suite programs, including Word, Excel, and PowerPoint;
Proficiency in using Google Docs and Google Mail (Gmail);
Knowledge of office-management practices;
Excellent organizational skills and attention to detail;
Ability to work collaboratively and independently with common goals as part of a team;
Ability and willingness to take initiative in learning and implementing knowledge of office procedures;
Excellent customer serviceDocs and interpersonal communication skills and the ability to conduct all interactions with the public with the utmost civility, professionalism, and empathy;
Ability to maintain confidentiality of client and case information;
Ability to demonstrate patience and accuracy in resolving client, student, faculty, and staff concerns;
Ability to work in a diverse and dynamic environment;
Excellent written and oral communication skills.
Additional Information:
Salary Information:
$40,000
Required Documents to Apply:
List of three Professional References (name, email, business title), Resume
Optional Documents:
Special Instructions to Applicants:
Recruitment Contact Information:
Alicia Mitchell, Assistant Professor of Clinical Education, 501-916-5444
All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS
Please do not send to listed recruitment contact.
Pre-employment Screening Requirements:
Criminal Background Check, Sex Offender Registry
The University of Arkansas at Little Rock is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.
Persons must have proof of legal authority to work in the United States on the first day of employment.
All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
Constant Physical Activity:
Manipulate items with fingers, including keyboarding, Sitting, Standing, Talking, Walking
Frequent Physical Activity:
Manipulate items with fingers, including keyboarding, Sitting, Standing, Talking, Walking
Occasional Physical Activity:
N/A
Benefits Eligible:
Yes