Program Coordinator

Updated: about 2 months ago
Location: Chicago, ILLINOIS
Job Type: FullTime

Department
 

College SSCD - Pozen Center


About the Department
 

The Center for the Study of Race, Politics and Culture (CSRPC) at the University of Chicago is an interdisciplinary program dedicated to promoting engaged scholarship and debate around the topics of race and ethnicity. We sponsor an undergraduate major/minor in Critical Race & Ethnic Studies; graduate student teaching and research opportunities; faculty research projects; and a robust schedule of public programs on and off campus. The Pozen Family Center for Human Rights supports innovative interdisciplinary teaching and research initiatives that critically explore the theory and practice of global human rights. The Human Rights Lab, an initiative of the Pozen Center, engages students and community in human rights work addressing mass incarceration.


Job Summary
 

Reporting to the Executive Director (Center for the Study of Race, Politics, and Culture & Director of Human Rights Practice (Pozen Center), the Program Coordinator will support programming for students, faculty, and the University of Chicago community.
The Program Coordinator will dedicate approximately 50% of their time to support the Center for the Study of Race, Politics, and Culture and 50% of their time to support the Pozen Center’s Human Rights Lab. The position will work closely with staff of both Centers to ensure that programs, processes, and protocols are executed with precision and professionalism at all times.
This position requires a highly organized, detail-oriented administrator with a passion for working with students and a commitment to excellence. The ideal candidate will be an energetic and talented administrator with a record of success in complex, decentralized environments where time management, collaboration, and coalition-building are critical to success.
This is a two-year position, ending June 30, 2023.

Responsibilities

  • Develops and executes public events and activities in collaboration with Center staff, students, and program partners to ensure effective outcomes for program-related and other initiatives (e.g. fellowships, internships, residencies, and public and private events).
  • Develops event budgets, including researching program costs, securing quotes, and forecasting expected costs.
  • Facilitates collaboration with on-campus community partners to engage diverse audiences, and working with high profile visiting scholars, political figures, and community partners from diverse communities.
  • Administers all logistical needs for events.
  • Manages travel and event logistics with speakers/visitors.
  • Leads conversation around the event with appropriate UChicago groups and departments.
  • Manintains paperwork and RSVPS.
  • Collaborates with Program Administrator on publicity and managing marketing.
  • Directs day-of event tech, A/V, and other programmatic needs.
  • Assigns tasks and responsibilities to student staff. 
  • Performs other event and project related logistics duties as assigned. This includes occasional evening and weekend work.
  • Works with staff to promote the mission and activities of the Centers to the UChicago community and beyond. This includes communication with program partners, promotion of programs, and identification of outreach and new partnership potential.
  • Devises marketing plan and coordinates the promotion of events, projects, programs, working groups, etc., including developing posters using existing templates, commissioning posters for special events, social media outreach, and website updates. 
  • Creates and implements social media marketing plan and infrastructure, including program planning templates, timelines and benchmarks for events and projects.
  • Develops and maintains a database of program partners and collaborators.
  • Coordinates the workflow and content creation for all general CSRPC publicity and marketing materials, including but not limited to website redesign, annual report templates, quarterly newsletters, print materials, etc.
  • Manages and creates content for the Lab Monthly newsletter (a forum for Lab-related events and opportunities).
  • Supervises student staff who assist with marketing and communications.
  • Administers application, selection, and on-boarding process for all Mellon-funded projects, including faculty/student/staff research and programming grants and artist/practitioner residencies. 
  • Assists Program Administrator and Assistant Director with implementation of other CSRPC-funded projects as needed.
  • Tracks all program activities and regularly informs leadership of progress on each initiative.
  • Recommends structural or programmatic adjustments, changes or additions based on full knowledge of missions, goals, and objectives. 
  • Supports the development of collaborative programs across partner units and institutions.
  • In conjunction with Program administrator and Assistant Director, develop metrics to identify and measure the success of programs. Executes impact metrics on a quarterly basis. 
  • Executes day-to-day event logistics, and other moderately complex assignments with some guidance from others.
  • Reviews and finalizes the guest lists, assists with mailing invitations and creates brochures for the event.
  • Performs other related work as needed.


Minimum Qualifications
 

Education:

Minimum requirements include a college or university degree in related field.

---
Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

---
Certifications:

---

Preferred Qualifications

Education:

  • Bachelor’s degree in liberal arts and sciences.

Experience:

  • 3-5 years of full-time experience in a university or non-profit setting.

Technical Skills or Knowledge:

  • Excellent technical skills and knowledge of communication trends.
  • Proficient in Microsoft Office and Adobe Creative Suite.
  • Website content management using Drupal or similar CMS.
  • Mailchimp or similar EMS.
  • Social media platforms.
  • Web-based applications and project management tools.
  • AV equipment.

Preferred Competencies

  • A demonstrated passion for the study of race, ethnicity, and human rights and the missions of both the Center for the Study of Race, Politics and Culture and the Pozen Center.
  • Strong interpersonal skills, demonstrated initiative, and the ability to work both independently and collaboratively, with flexibility and adaptability.
  • Multitask, meet deadlines, and work successfully in a fast-paced environment.
  • Highly organized with keen attention to detail and commitment to accuracy and confidentiality.
  • Excellent writing, editing, and oral communication skills.
  • Work successfully within the University community including with students, faculty, and staff.
  • Work successfully with diverse communities, external organizations, and individuals on behalf of CSRPC and the Pozen Center.

Working Conditions

  • This is a two-year position, ending June 30, 2023.
  • Office environment.
  • Evening and weekend flexibility for on- and off-site programming.
  • Fast-paced environment.
  • Sit at a computer for 4-6 hours.
  • Periodic walking to other campus locations.
  • Climbing up to 5 flights of stairs.

Application Documents

  • Resume/CV (required)
  • Cover Letter that includes your interest in this position (required)
  • Three Professional References Contact Information (required)


When applying, the document(s) MUST  be uploaded via the My Experience page, in the section titled Application Documents of the application.


Job Family
 

Communications


Role Impact
 

Individual Contributor


FLSA Status
 

Exempt


Pay Frequency
 

Monthly


Scheduled Weekly Hours
 

37.5


Benefits Eligible
 

Yes


Drug Test Required
 

No


Health Screen Required
 

No


Motor Vehicle Record Inquiry Required
 

No


Posting Statement
 

Applicant Inquiry Form. <span>Applicant Inquiry Form</span> The University of Chicago is an Affirmative Action/ Equal Opportunity /Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.



Department
 

College SSCD - Pozen Center


About the Department
 

The Center for the Study of Race, Politics and Culture (CSRPC) at the University of Chicago is an interdisciplinary program dedicated to promoting engaged scholarship and debate around the topics of race and ethnicity. We sponsor an undergraduate major/minor in Critical Race & Ethnic Studies; graduate student teaching and research opportunities; faculty research projects; and a robust schedule of public programs on and off campus. The Pozen Family Center for Human Rights supports innovative interdisciplinary teaching and research initiatives that critically explore the theory and practice of global human rights. The Human Rights Lab, an initiative of the Pozen Center, engages students and community in human rights work addressing mass incarceration.


Job Summary
 

Reporting to the Executive Director (Center for the Study of Race, Politics, and Culture & Director of Human Rights Practice (Pozen Center), the Program Coordinator will support programming for students, faculty, and the University of Chicago community.
The Program Coordinator will dedicate approximately 50% of their time to support the Center for the Study of Race, Politics, and Culture and 50% of their time to support the Pozen Center’s Human Rights Lab. The position will work closely with staff of both Centers to ensure that programs, processes, and protocols are executed with precision and professionalism at all times.
This position requires a highly organized, detail-oriented administrator with a passion for working with students and a commitment to excellence. The ideal candidate will be an energetic and talented administrator with a record of success in complex, decentralized environments where time management, collaboration, and coalition-building are critical to success.
This is a two-year position, ending June 30, 2023.

Responsibilities

  • Develops and executes public events and activities in collaboration with Center staff, students, and program partners to ensure effective outcomes for program-related and other initiatives (e.g. fellowships, internships, residencies, and public and private events).
  • Develops event budgets, including researching program costs, securing quotes, and forecasting expected costs.
  • Facilitates collaboration with on-campus community partners to engage diverse audiences, and working with high profile visiting scholars, political figures, and community partners from diverse communities.
  • Administers all logistical needs for events.
  • Manages travel and event logistics with speakers/visitors.
  • Leads conversation around the event with appropriate UChicago groups and departments.
  • Manintains paperwork and RSVPS.
  • Collaborates with Program Administrator on publicity and managing marketing.
  • Directs day-of event tech, A/V, and other programmatic needs.
  • Assigns tasks and responsibilities to student staff. 
  • Performs other event and project related logistics duties as assigned. This includes occasional evening and weekend work.
  • Works with staff to promote the mission and activities of the Centers to the UChicago community and beyond. This includes communication with program partners, promotion of programs, and identification of outreach and new partnership potential.
  • Devises marketing plan and coordinates the promotion of events, projects, programs, working groups, etc., including developing posters using existing templates, commissioning posters for special events, social media outreach, and website updates. 
  • Creates and implements social media marketing plan and infrastructure, including program planning templates, timelines and benchmarks for events and projects.
  • Develops and maintains a database of program partners and collaborators.
  • Coordinates the workflow and content creation for all general CSRPC publicity and marketing materials, including but not limited to website redesign, annual report templates, quarterly newsletters, print materials, etc.
  • Manages and creates content for the Lab Monthly newsletter (a forum for Lab-related events and opportunities).
  • Supervises student staff who assist with marketing and communications.
  • Administers application, selection, and on-boarding process for all Mellon-funded projects, including faculty/student/staff research and programming grants and artist/practitioner residencies. 
  • Assists Program Administrator and Assistant Director with implementation of other CSRPC-funded projects as needed.
  • Tracks all program activities and regularly informs leadership of progress on each initiative.
  • Recommends structural or programmatic adjustments, changes or additions based on full knowledge of missions, goals, and objectives. 
  • Supports the development of collaborative programs across partner units and institutions.
  • In conjunction with Program administrator and Assistant Director, develop metrics to identify and measure the success of programs. Executes impact metrics on a quarterly basis. 
  • Executes day-to-day event logistics, and other moderately complex assignments with some guidance from others.
  • Reviews and finalizes the guest lists, assists with mailing invitations and creates brochures for the event.
  • Performs other related work as needed.


Minimum Qualifications
 

Education:

Minimum requirements include a college or university degree in related field.

---
Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

---
Certifications:

---

Preferred Qualifications

Education:

  • Bachelor’s degree in liberal arts and sciences.

Experience:

  • 3-5 years of full-time experience in a university or non-profit setting.

Technical Skills or Knowledge:

  • Excellent technical skills and knowledge of communication trends.
  • Proficient in Microsoft Office and Adobe Creative Suite.
  • Website content management using Drupal or similar CMS.
  • Mailchimp or similar EMS.
  • Social media platforms.
  • Web-based applications and project management tools.
  • AV equipment.

Preferred Competencies

  • A demonstrated passion for the study of race, ethnicity, and human rights and the missions of both the Center for the Study of Race, Politics and Culture and the Pozen Center.
  • Strong interpersonal skills, demonstrated initiative, and the ability to work both independently and collaboratively, with flexibility and adaptability.
  • Multitask, meet deadlines, and work successfully in a fast-paced environment.
  • Highly organized with keen attention to detail and commitment to accuracy and confidentiality.
  • Excellent writing, editing, and oral communication skills.
  • Work successfully within the University community including with students, faculty, and staff.
  • Work successfully with diverse communities, external organizations, and individuals on behalf of CSRPC and the Pozen Center.

Working Conditions

  • This is a two-year position, ending June 30, 2023.
  • Office environment.
  • Evening and weekend flexibility for on- and off-site programming.
  • Fast-paced environment.
  • Sit at a computer for 4-6 hours.
  • Periodic walking to other campus locations.
  • Climbing up to 5 flights of stairs.

Application Documents

  • Resume/CV (required)
  • Cover Letter that includes your interest in this position (required)
  • Three Professional References Contact Information (required)


When applying, the document(s) MUST  be uploaded via the My Experience page, in the section titled Application Documents of the application.


Job Family
 

Communications


Role Impact
 

Individual Contributor


FLSA Status
 

Exempt


Pay Frequency
 

Monthly


Scheduled Weekly Hours
 

37.5


Benefits Eligible
 

Yes


Drug Test Required
 

No


Health Screen Required
 

No


Motor Vehicle Record Inquiry Required
 

No


Posting Statement
 

Applicant Inquiry Form. <span>Applicant Inquiry Form</span> The University of Chicago is an Affirmative Action/ Equal Opportunity /Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.


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