Program Coordinator - Radiology Education

06-Feb-2024

Radiology and Biomedical Imaging- Education

86188BR

University Job Title

Program Coordinator

Bargaining Unit

L34 - Local 34 (Yale Union Group)

Compensation Grade

Labor Grade D

Wage Ranges

Click here to see our Wage Ranges

Searchable Job Family

Secretarial

Total # of hours to be worked:

37.5

Work Week

Standard (M-F equal number of hours per day)

Work Location

Medical School Campus

Worksite Address

789 Howard Avenue
New Haven, CT 06519

Position Focus:

The Radiology Education Program is looking for an energetic individual to help advance the educational goals of the Department. Reporting to the Education Program Manager, this position will provide high level, comprehensive administrative and program support for the Program Manager, Program Directors, and Chief Residents by coordinating the Radiology Residency and Fellowship Programs. This includes coordinating the requirements of the Accreditation Council for Graduate Medical Education (ACGME) and Residency Review Committee. This position will be responsible for coordinating program activity by working closely with the House Staff Office and Graduate Medical Education (GME) office, assisting with the coordination of the annual resident interview season while also supporting current department residents by organizing meetings, arranging travel, and other assistance as needed. This position will be required to balance multiple priorities while meeting strict deadlines with limited supervision, while also assisting with various projects within the Residency and Fellowship programs. This includes training verifications, resident graduation and orientation, and any Education related project coordination.

Essential Duties

1.  Oversees and coordinates program activities.  Establishes, selects, implements, and coordinates administrative functions, procedures, and systems. 2.  Based on knowledge of and experience with program activities, objectives and staff, serves as principal source of information on policies, procedures, programs and office activities.  Establishes and maintains professional relationships with internal and external contacts.   3.  Processes and monitors expenses and ensures adherence to budgetary guidelines.  Prepares budget drafts based on existing budgets. May oversee, coordinate and/or complete applications and materials needed for grant submission.  4.  Composes substantive correspondence and written material. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes, produces and distributes reports or portions of reports.   May create simple databases. 5.  Provides editorial support for a journal/publication.  Proofreads and edits material for grammatical and factual accuracy.  Tracks copy through various editing and production stages.  Communicates with authors, printers, and others concerned with published work. 6.  Oversees, instructs, and coordinates activities of support staff. 7.  Ensure compliance with University, Federal, and State guidelines, rules, and regulations. 8.  May perform other duties as assigned.

Required Education and Experience

Six years of related work experience, four of them in the same job family at the next lower level and a high school level education; or four years of related work experience and an Associate degree; or little or no work experience and a Bachelor degree in a related field; or an equivalent combination of experience and education.

Required Skill/Ability 1:

Excellent interpersonal skills including the ability to work successfully with residents, fellows and faculty.

Required Skill/Ability 2:

Excellent attention to detail and ability to manage multiple demands from multiple sources in a fast-paced, high volume environment. Ability to prioritize and multi-task with limited supervision.

Required Skill/Ability 3:

Advanced administrative skills, including coordinating, and organizing logistics for meetings, events and travel. Processing expense reimbursements.

Required Skill/Ability 4:

Intermediate to advanced computer skills, specifically MS Word, Excel and Outlook calendaring. Ability to learn new IT software, programs and systems. Maintaining databases, spreadsheets and project management tools.

Required Skill/Ability 5:

Strong analytical, organizational and communication skills, both written and verbal.

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

COVID-19 Vaccine Requirement

The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies, which may be found here:
https://covid19.yale.edu/health-guidelines

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

EEO Statement:

University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus