Program Coordinator, Program on U.S. - Japan Relations

08-Mar-2024

Faculty of Arts and Sciences

64923BR

Job Summary

The Weatherhead Center for International Affairs facilitates the production of pathbreaking social science research on international, comparative, transnational, and global issues. Our community of scholars consists of over 400 affiliates from multiple social science disciplines and includes both Harvard faculty and students drawing from nine of Harvard’s schools as well as visitors to Harvard from all over the world. We house several dynamic research programs, initiatives, and clusters; host conferences, seminars, and workshops; and provide competitive fellowships to global scholars and research funding to Harvard faculty and students.

Position Description

Works closely with the Program’s executive director to coordinate an active international research program for faculty, students, postdoctoral fellows, and visiting scholars. Coordinates postdoctoral fellows’ and visiting scholars’ applications, visas, and appointments. Orients visiting scholars on their academic experiences at Harvard, including auditing classes and IT support. Organizes a weekly seminar series, workshops, conferences, and other events (online and hybrid). Works with high-profile seminar speakers on their presentation materials, travel, accommodation, reimbursements, and honoraria. Leads on communications and outreach, including website design and updates. Collaborates with Harvard’s international centers on jointly sponsored events. Provides financial oversight and reporting, including external grants. Addresses building management issues, including equipment purchases. Performs other duties as required, and occasional overtime required.

Basic Qualifications

5+ years of administrative experience. Education may count towards experience.

Additional Qualifications and Skills

Bachelor's degree strongly preferred. Excellent writing/editing, communication, organizational, and financial-management skills essential. Accuracy and attention to detail a must; familiarity with Harvard helpful. Excellent Microsoft Office (including Excel) and IT trouble-shooting skills a plus. Must have well-developed cross-cultural and interpersonal skills. Familiarity with Japanese culture and language an asset. This position is ideal for those seeking to develop their professional networks and skills related to Japan and East Asia, the social sciences, and/or university administration.

Additional Information

All formal offers will be made by FAS Human Resources.

We regret that we will not be able to provide visa sponsorship for this position.

Work Format Details

This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

About Us

For more information about the Center and the Program, please visit: https://wcfia.harvard.edu/programs/us_japan

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards ) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

General Administration

Department Office Location

USA - MA - Cambridge

Job Code

403040 Coordinator II

Work Format

Hybrid (partially on-site, partially remote)

Department

Weatherhead Center for International Affairs

Union

55 - Hvd Union Cler & Tech Workers

Pre-Employment Screening

Identity

Schedule

35 hours per week with a minimum of three days in the office. Schedule to be determined within the O&R period.

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.